Identification
Record the full legal name, affiliation, and role of each participant. Include contact details and government ID reference where required to support signer attribution during verification.
A Voice Recording Document provides a clear, auditable link between an audio file and the parties involved. It documents consent, context, and authentication information that supports admissibility, regulatory compliance, and internal controls under ESIGN, UETA, and sector-specific rules like HIPAA.
Common users include businesses, healthcare providers, legal teams, and real estate professionals who need recorded consent or verified statements.
These parties rely on the document for authentication, compliance, and auditable records that support legal and operational processes.
Record the full legal name, affiliation, and role of each participant. Include contact details and government ID reference where required to support signer attribution during verification.
Include verbatim consent language played or read at the start of the recording and note whether consent was oral, implied, or written; specify jurisdictional consent requirements.
Provide a time-stamped, verbatim transcript that clearly marks inaudible portions, speaker changes, and clarifying notes; include transcript reviewer initials and timestamp format.
Attach file name, file hash (checksum), device type, geolocation when available, file size, and creation/modification timestamps to the document to assist in verification and chain-of-custody.
Capture signer IP addresses, timestamped signature events, delivery and access logs, and any authentication steps used to establish intent and attribution. Store this audit trail in an immutable log linked to the signed document.
Document each transfer, access, or copy of the recording and file; retain logs of who accessed the file, when, and for what purpose to defend integrity.
Ensure your platform supports file types, authentication, and audit trail capture before initiating eSign and recording workflows.
| Field | Configuration |
|---|---|
| Upload Settings | Accept WAV, MP3; compute checksum |
| Consent Field | Insert consent clause and recording checkbox |
| Auth Level | Email by default; SMS or ID for high risk |
| Archive | Store audio, transcript, and audit trail together |
| Criteria | Voice Recording Document | Standard Written Statement |
|---|---|---|
| Intent Evidence | audio + audit trail | handwritten signature |
| Authentication | metadata + id checks | signature only |
| Consent Proof | verbal recorded consent | written consent |
| Retention Needs | audio + transcript | document only |
| Admissibility | subject to wiretap laws | contract evidence |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |