Service Description
Define offered services (SIP trunks, hosted PBX, number provisioning), service tiers, included minutes, and geographic or international call limitations.
A well-drafted VoIP Service Terms of Service clarifies operational responsibilities, reduces billing disputes, and documents emergency calling and privacy obligations. Clear terms help both parties manage regulatory exposure and provide a roadmap for support, outages, and contract termination.
Organizations and individuals that deploy hosted telephony or SIP trunking commonly execute this agreement when obtaining service from a VoIP provider.
The agreement is also used internally to set procurement, IT, and compliance responsibilities and to assign billing ownership and contact points.
Define offered services (SIP trunks, hosted PBX, number provisioning), service tiers, included minutes, and geographic or international call limitations.
Set uptime targets, maintenance windows, outage reporting, and remedies such as credits or termination rights for repeated SLA breaches.
Specify invoicing cycle, late fees, taxes, usage charges, billing disputes procedure, and automatic payment authorizations if applicable.
Document customer responsibilities for accurate service addresses, E911 provisioning, disclaimers about limitations, and procedures for updates.
Include privacy obligations, encryption standards, breach notification timelines, and any required Business Associate Agreement (HIPAA) when applicable.
Limitations on damages, indemnities, warranty disclaimers, and termination rights to align with commercial risk tolerances.
| Field | Configuration |
|---|---|
| Required Fields | Mark name, service address, signer, and E911 as mandatory |
| Conditional Clauses | Show SLA addendum when uptime guarantees are selected |
| Signature Order | Set provider sign after customer for countersignature |
| Audit Trail | Enable capture of IP, timestamp, and email for each signer |
Use an eSignature platform that captures an audit trail, supports required authentication, and preserves the signed PDF as a reproducible record.
Starts service provisioning and billing cycle
Typical number porting and setup take 3–14 business days
Monthly or annually as specified in Billing section
Auto-renew or notice period per contract (usually 30–60 days)
Update locations immediately; provider may require same-day notification
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Verify with vendor | Verify with vendor | Verify with vendor | Verify with vendor |
| Bulk Send | Yes | Yes | Yes | Yes | Verify with vendor |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |