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Warranty Exclusion Agreement

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WARRANTY EXCLUSION AGREEMENT

This Warranty Exclusion Agreement (the Agreement) is made as of by and between Seller Name: whose principal place of business or residence is , and Buyer Name: whose principal place of business or residence is .

RECITALS

WHEREAS, Seller and Buyer have entered into a separate agreement, contract, invoice or sale (the Transaction) for the sale, lease or transfer of the goods described as: , consisting of the items identified in the Transaction documentation; and

WHEREAS, Seller desires to exclude all express and implied warranties with respect to the goods to the maximum extent permitted by law and Buyer acknowledges and accepts such exclusion in connection with the Transaction; and

WHEREAS, Buyer has been provided the opportunity to inspect, test and obtain information regarding the condition, quality and suitability of the goods and elects to accept the goods subject to the terms of this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and promises set forth herein, the parties agree as follows:

1. DEFINITIONS

1.1 "Goods" means the tangible items identified in the Transaction and described above and any components, parts or accessories supplied in connection therewith.

1.2 "Seller" and "Buyer" shall include their respective affiliates, successors and permitted assigns.

2. EXCLUSION OF WARRANTIES

2.1 To the fullest extent permitted by applicable law, Seller expressly disclaims and Buyer hereby waives: (a) any and all express warranties regarding the Goods; (b) any implied warranties, including but not limited to warranties of merchantability, fitness for a particular purpose, conformity to sample, and non-infringement; and (c) any representations as to the condition, quality, durability or performance of the Goods, whether arising by statute, common law or otherwise.

2.2 Buyer acknowledges that Seller has not made any oral or written representations or promises except as expressly set forth in a written agreement signed by Seller, and that Buyer is not relying on any statement, description or representation not expressly included in that written agreement.

3. INSPECTION AND ACCEPTANCE

3.1 Buyer represents that prior to entering into the Transaction Buyer has had the opportunity to inspect and test the Goods to determine their condition and suitability. Buyer accepts the Goods "AS IS" and "WITH ALL FAULTS" unless otherwise expressly agreed in writing.

3.2 Any allegation of nonconformity or defect not reported in writing to Seller within days of Buyer's receipt of the Goods shall be deemed waived.

4. LIMITATION OF LIABILITY

4.1 EXCEPT FOR LIABILITY ARISING FROM WILLFUL MISCONDUCT OR FRAUD, IN NO EVENT SHALL SELLER BE LIABLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE OR SPECIAL DAMAGES, INCLUDING LOSS OF PROFITS, LOSS OF USE, LOSS OF BUSINESS OR DOWNTIME, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

4.2 SELLER'S AGGREGATE LIABILITY FOR ANY CLAIMS ARISING OUT OF OR RELATING TO THE GOODS OR THE TRANSACTION SHALL NOT EXCEED THE AMOUNT PAID BY BUYER TO SELLER FOR THE GOODS THAT ARE THE SUBJECT OF THE CLAIM.

5. INDEMNIFICATION

5.1 Buyer shall defend, indemnify and hold harmless Seller and its officers, directors, employees and agents from and against any claims, liabilities, losses, damages, expenses and costs (including reasonable attorneys' fees) arising out of Buyer's use, handling, modification or resale of the Goods, including claims alleging that the Goods are defective, provided such claims do not result solely from Seller's fraud or willful misconduct.

6. CONDITION OF GOODS; REPAIRS

6.1 Buyer acknowledges that Seller may have performed no repairs, refurbishments or testing of the Goods beyond any described in the Transaction documentation. Any repair, maintenance or modification performed by Seller is provided without warranty unless explicitly set forth in a separate written instrument signed by Seller.

7. TERM AND TERMINATION

7.1 This Agreement shall commence on the Effective Date and shall survive delivery of the Goods and any termination of the underlying Transaction to the extent necessary to give effect to the parties' rights and obligations hereunder.

8. NOTICES

All notices required or permitted under this Agreement shall be in writing and delivered to the parties at the addresses set forth below or such other addresses as a party may designate in writing:

9. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to its conflict of laws principles.

10. ENTIRE AGREEMENT; SEVERABILITY

10.1 This Agreement, together with the Transaction documents expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations and understandings, whether oral or written.

10.2 If any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not be affected or impaired thereby, and the parties shall negotiate in good faith to substitute a valid provision that most nearly effects the parties' intent.

11. AMENDMENT; WAIVER; COUNTERPARTS

11.1 No amendment or modification of this Agreement shall be binding unless in writing and signed by both parties. No waiver of any provision shall be effective unless in writing signed by the party granting the waiver.

11.2 This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures delivered by electronic means shall have the same force and effect as original signatures.

12. ACKNOWLEDGMENTS

Buyer acknowledges that Buyer has read and understands this Agreement, that Buyer has had the opportunity to obtain independent legal and technical advice, and that Buyer enters into this Agreement voluntarily and not in reliance on any representations other than those set forth herein.

Seller (Printed Name):

By:

Date:

Buyer (Printed Name):

By:

Date:

Enter text✕

What the Warranty Exclusion Agreement Is and When It Applies

A Warranty Exclusion Agreement is a contractual clause or standalone document used to limit, exclude, or modify warranties that would otherwise apply to goods or services. It clarifies which express or implied warranties the seller or service provider disclaims, and sets expectations about remedies, inspection rights, and responsibility for defects. Used in commercial and consumer contexts, the agreement should be drafted clearly, reference applicable governing law, and be brought to the other party's attention prior to sale to improve enforceability under UCC and consumer protection statutes.

Why a Clear Warranty Exclusion Agreement Matters

A well-drafted Warranty Exclusion Agreement reduces ambiguity about product or service performance, limits exposure to open-ended damages, and helps align expectations between parties while respecting statutory constraints.

Why a Clear Warranty Exclusion Agreement Matters

Who Typically Uses a Warranty Exclusion Agreement

Organizations and individuals use these agreements when transferring goods or delivering services where limiting warranty liability is necessary.

  • Manufacturers and distributors who need uniform warranty terms across sales channels.
  • Service providers and contractors wanting to limit post-delivery obligations.
  • Buyers negotiating secondary sales, refurbishments, or as-is dispositions.

Ensure the agreement is communicated clearly and accepted in writing to improve enforceability and reduce dispute risk.

Primary Components to Include in the Agreement

A professional Warranty Exclusion Agreement contains clear clauses for scope, disclaimers, remedies, and applicable law to be enforceable and practical.

Parties

Identify each contracting party by full legal name and state of organization or residence to avoid ambiguity in enforcement and service of process.

Excluded Warranties

List the specific warranties being disclaimed, for example implied warranty of merchantability and fitness for a particular purpose, and any express warranties that the parties intend to preserve.

Limitations

Describe limits on remedies including caps on damages, requirement to provide notice of claim, and time-limited claim windows to reduce open-ended liability.

As-Is Language

If the item is sold 'as is' or 'with all faults', state that explicitly and explain inspection opportunities and buyer acceptance procedures.

Governing Law

Specify which state's law governs interpretation, noting that some states may limit the enforceability of certain disclaimers under consumer protection statutes.

Severability

Include a severability clause so that if any provision is unenforceable, the remainder of the agreement remains effective.

Essential Information to Capture

Effective Date: MM/DD/YYYY
Seller Name: Legal entity name
Buyer Name: Legal entity name
Item Description: Clear goods/services ID
Disclaimer Text: Exact wording used
Signature Date: MM/DD/YYYY

Step-by-Step: Completing the Warranty Exclusion Agreement

Follow this sequence to prepare, present, and finalize the agreement with minimal risk of misunderstanding or invalidation.

  • 01
    Draft: Assemble clauses tailored to the transaction.
  • 02
    Review: Have legal counsel and operations confirm terms.
  • 03
    Present: Provide to the counterparty before purchase.
  • 04
    Sign: Obtain authorized signatures and dates.

Customizing the Agreement for Online Completion

Configure an online workflow to capture required fields, signature authentication, and automatic delivery of executed copies.

Field Configuration
Signature Block Mandatory signer field with date and role
Notice Clause Conditional field that appears if buyer selects 'claim'
Authentication Email link or SMS code for signer verification
Audit Trail Enable IP, timestamp, and download history

Where to Send or File the Executed Agreement

Once signed, route copies to the parties and retain a secured master copy; determine any additional filing based on industry or state requirements.

  • Seller Records: Store master executed copy in contract repository
  • Buyer Copy: Provide a signed copy to the buyer promptly
  • Accounting: Attach to invoice and sales records
  • Legal File: Retain with corporate contract files

Digital Signing and Security Requirements

Use an eSignature platform that supports audit trails, secure storage, and appropriate signer authentication for the transaction.

  • Supported Formats: PDF and DOCX preferred
  • Authentication: Email or SMS code verification
  • Audit Trail: IP, timestamp, and action log

Ensure the chosen provider meets relevant legal and industry compliance requirements for storage and evidentiary support.

Typical Timelines and Key Deadlines

Set and communicate clear timelines for inspection, notice of defects, and claim submission to ensure contractual remedies remain available.

Effective Date and Warranty Window:

Define when exclusions start and any limited claim period in days or months

Inspection Period:

Specify days allowed for buyer inspection and acceptance

Notice of Defect:

Require written notice within specified days to preserve claims

Cure Period:

Allow seller specified time to inspect and attempt remedy

Statute of Limitations:

Note applicable limitations period under governing law

Common Drafting and Execution Mistakes to Avoid

  • Relying on vague language that fails to identify which warranties are excluded creates enforceability disputes and litigation risk.
  • Failing to provide the buyer adequate opportunity to review or inspect goods before sale may trigger consumer protections.
  • Using a disclaimer that contradicts an express warranty elsewhere in the contract risks invalidation of the exclusion clause.
  • Omitting signed acknowledgment or failing to obtain a signature from an authorized representative can render the exclusion unenforceable.

Legal Risks If the Exclusion Is Ineffective

Contract Voidability: Buyer may void limited clauses
Statutory Penalties: Consumer protection fines possible
Damages Exposure: Full consequential damages risk
Reputational Harm: Public disputes can damage trust
Enforcement Costs: Higher litigation and counsel fees
Regulatory Scrutiny: Agencies may challenge unfair terms

How Organizations Use Warranty Exclusions in Practice

Real-world examples show how clear exclusions reduce disputes and clarify post-sale responsibilities.

Martin Properties

A regional property manager standardized sale-of-appliance clauses to avoid recurring repair claims.

  • Short point on faster turnarounds.
  • Tim Martin said he can process and execute documents online with built-in compliance, helping the team close transactions and reduce paper-based follow up.

Optica Ventures LLC

A small equipment reseller added an as-is clause and inspection window to secondary sales.

  • Short point on inspection clarity.
  • Brian Fitzgibbons noted the interface is simple and easy to use for their team and customers, improving clarity around post-sale support obligations.

eSignature Vendor Comparison for Managing Warranty Exclusion Agreements

Compare common eSignature vendors on price and core capabilities relevant to executing and storing contractual warranty exclusions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo (no envelope cap) $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Warranty Exclusion Agreements

Answers to common legal and practical questions about drafting, signing, and enforcing warranty exclusions.


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