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Waterproofing Project Draw Request

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WATERPROOFING PROJECT DRAW REQUEST

WHEREAS

WHEREAS, Client Name: (the "Owner") has engaged Contractor Name: (the "Contractor") to perform waterproofing work described herein pursuant to a written Contract identified below.

WHEREAS, the parties wish to document the Contractor's request for payment (a draw) for work performed and materials stored on the Project identified below and to certify facts necessary for payment, lien waiver processing, and lender or owner disbursement.

PROJECT & CONTRACT INFORMATION

SCOPE OF WORK

Describe the waterproofing work completed, installed materials stored on-site or properly stored off-site, and percent of waterproofing scope complete to date.

DRAW DETAILS & FINANCIALS

Original Contract Amount: $    Previous Draws to Date: $

Current Draw Amount Requested: $    Retainage Withheld: $

Total Completed and Stored to Date: $    Balance to Finish: $

Lien waivers included with this draw request:

PAYMENT TERMS

Payment due within days of receipt of this approved draw and accompanying approved documentation. Amounts unpaid after that period shall bear interest at the rate of or the maximum lawful rate if less.

Payment application and disbursement are subject to verification of work and materials by Owner or Owner's authorized representative. Disputed amounts shall be itemized and communicated in writing within ten (10) days of receipt of the draw.

TERM AND TERMINATION

Contract Start Date: ; Contract Completion Date: .

Either party may terminate for material breach if the breach remains uncured for days after written notice. Termination does not relieve Owner's obligation to pay for work performed and materials properly delivered and stored as certified herein.

CONFIDENTIALITY

All non-public financial, technical, and proprietary information disclosed in connection with this draw request shall be kept confidential by the receiving party and used solely for the purpose of evaluating and processing payment. Confidential information shall not be disclosed except to authorized representatives, lenders, or as required by law, provided that the disclosing party gives prompt notice of any compelled disclosure and cooperates in seeking protective measures.

GOVERNING LAW

This Draw Request and any disputes arising from it shall be governed by the laws of the State of without regard to conflict of laws principles.

ENTIRE AGREEMENT

This Draw Request, together with the underlying Contract, change orders, attachments, lien waivers and written approvals, constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes all prior negotiations and understandings relating to this draw.

CONTRACTOR CERTIFICATION

The undersigned Contractor certifies, under penalty of perjury, that the work described in this draw request has been performed and materials listed have been furnished in accordance with the Contract documents; that the amounts requested are justly due; that funds have been used solely for the performance of the Contract; and that no claims for labor, services, materials or equipment required by applicable lien statutes exist except as disclosed in writing with this request.

Contractor further certifies that material suppliers and subcontractors paid from prior draws have been paid to date except as listed in attachments.

Contractor Name:

By:

Date:

Owner / Authorized Agent:

By:

Date:

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What a Waterproofing Project Draw Request Is

The Waterproofing Project Draw Request is a standardized construction finance document used to request partial payment for completed waterproofing work. It ties contract references to a specific draw number, lists the scope completed, shows percent complete and retainage, and bundles invoices, lien waivers, inspection reports, and progress photos. Lenders, owners, and contract administrators review the request to confirm work and authorize funds. Proper documentation creates an auditable record that supports conditional release of payments and helps prevent disputes over scope, timing, or invoiced amounts.

Why a Clear Draw Request Matters

A well-prepared draw request documents completed waterproofing work and links payment to verifiable evidence.

Why a Clear Draw Request Matters

Who Prepares and Reviews These Draw Requests

Typical parties who prepare, review, or receive a waterproofing draw request include contractors, subcontractors, lenders, owners, and project managers.

  • General contractors preparing payment schedules, aggregating subcontractor waivers, and submitting a single package for lender approval.
  • Subcontractors documenting completed waterproofing work with invoices, photos, and inspection reports to support their portion of the draw.
  • Lenders and owners verifying progress and contract compliance before authorizing partial payment or releasing retainage.

Clear role definitions and consistent documentation reduce processing delays and help ensure payments follow contractual and lending conditions.

Core Elements Every Professional Draw Request Should Include

A complete Waterproofing Project Draw Request should assemble contract details, scope descriptions, financial calculations, and approvals to meet lender and owner verification requirements.

Project ID

Unique project and contract identifiers, owner name, site address, and lender account number so reviewers can match the request to the correct scope and loan file.

Scope Summary

Concise description of waterproofing tasks performed this pay period, locations covered, and reference to the approved work breakdown schedule or change order attachments.

Amount Requested

Itemized dollar amounts for labor, materials, and subcontractor charges, subtotal, retainage withheld, and the net amount requested for release.

Work Progress

Percent complete for the waterproofing contract line items, milestone checkboxes, and inspector or QA signoffs that corroborate percent-complete assertions.

Supporting Documents

Attached invoices, certified payroll if required, lien waivers, inspection reports, and dated photos or videos demonstrating the completed work.

Approvals

Signature blocks for contractor, owner, and lender or project manager sign-offs, plus notarization or RON details if contract or state law requires them.

Required Data Fields at a Glance

Project Name: Exact legal project name
Contractor: Legal entity as on contract
Contract Number: Owner or lender contract ID
Requested Amount: Dollar amount with $ symbol
Percent Complete: Whole percent or decimal
Attachments: Lien waivers, invoices, photos

Step-by-Step: Preparing a Compliant Draw Request

Follow these steps to prepare, verify, and submit a compliant Waterproofing Project Draw Request for lender, owner, or project manager review.

  • 01
    Collect Documents: Gather invoices, photos, inspection reports, and lien waivers.
  • 02
    Calculate Amount: Sum completed work, apply retainage, and show totals.
  • 03
    Complete Form: Enter contract info, dates, and percentage complete.
  • 04
    Submit: Send package to lender, owner, or project manager with attachments.

How Draw Requests Move Through the Approval Chain

Typical routing depends on whether the project is owner-funded, lender-funded, or escrow-controlled; each recipient validates different items.

  • Submit to Lender: Lender verifies compliance with loan disbursement conditions.
  • Send to Owner: Owner confirms satisfactory workmanship and schedule alignment.
  • Notify Project Manager: PM checks scope, inspections, and QA signoffs.
  • Escrow/Title: Escrow processes funds when lender or owner authorizes payment.

Digital Delivery and Integration Considerations

Use electronic delivery and e-signature tools that support secure attachments, a verifiable audit trail, and signer authentication appropriate to lender requirements.

  • Supported Formats: PDF, DOCX, and image attachments.
  • Authentication: Email links, SMS codes, and SSO authentication.
  • Integrations: Integrates with cloud storage and PM systems.

Confirm the chosen platform can integrate with project systems (for example, Procore or NetSuite), preserve audit logs, and export signed PDFs for lender and file retention.

Typical Timelines and Processing Expectations

Expect predictable cutoffs and review windows; communicate deadlines to avoid payment delays and to align inspections with funding cycles.

Submission Cutoff Date:

Monthly or milestone cutoff per contract; adhere to stated calendar date.

Lender Review Period:

Typically 5–10 business days for review and conditional approval.

Inspection Scheduling:

Field inspections usually scheduled within 2–5 business days of request.

Lien Waiver Receipt:

Payment often conditioned on prior lien waivers for work billed.

Payment Release Window:

Funds disbursed after approvals, commonly within 5–15 business days.

Common Preparation Mistakes to Avoid

  • Missing or unsigned lien waivers that delay payment and increase exposure to mechanics liens when not collected.
  • Mismatched names between invoices, contracts, and the signature block causing verification rejections or backup withholding.
  • Incomplete photos or undated inspection reports that fail to corroborate percent complete or trigger re-inspection.
  • Incorrect retainage calculations or double-counted line items that result in payment disputes and processing delays.

Consequences of an Incorrect Draw Request

Delayed Payment: Funds withheld
Lien Exposure: Increased risk of mechanics lien
Contract Dispute: Formal claim or mediation
Inspection Failure: Rework or re-inspection required
Rejection: Request returned for correction
Withholding: Additional retainage or backup withholding

Real-World Examples Using Electronic Draw Workflows

Examples show how companies use digital processes to collect signatures, evidence, and approvals for construction draws.

Tim Martin — Martin Properties

Contractor adopted online draw submissions to centralize approvals

  • Reduced onsite paperwork and rework cycle time
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Brian Fitzgibbons — Optica Ventures LLC

Property manager standardized draw templates for waterproofing subcontractors

  • Improved consistency and lender acceptance
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Download, Storage, and Supporting Document Options

Choose formats and storage that meet lender and audit requirements while preserving signed evidence and metadata.

Export Formats

Provide signed PDFs as the primary archival format; also store original DOCX or source files for revision history and auditability.

Supporting Files

Attach dated photos, inspection reports, test certificates, and subcontractor invoices as separate, labeled files to prevent misfiling.

Signature Types

Accept typed signatures, drawn signatures, and cryptographic signatures where required by regulation or lender policy.

Template Reuse

Use standardized templates to enforce required fields, reduce omissions, and speed repeat submissions across similar projects.

Frequently Asked Questions and Troubleshooting

Answers to common questions about legality, corrections, notarization, and platform features related to draw requests and electronic signing.


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Comparing eSignature Options for Draw Request Workflows

Basic vendor differences to consider for signing, bulk processing, and compliance; signNow is listed first for consistent comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Varies by tier Varies by tier Yes Varies by tier
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies
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