Can the proposal be signed electronically?

Yes. Electronic signatures are legally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes in most jurisdictions, provided the transaction meets intent, consent, attribution, and retention requirements.

When is a notary required?

Most standard proposals do not require notarization, but certain attachments (e.g., warranties, affidavits, or deeds) may. Check state or contract-specific requirements and consult local notary statutes.

Who must sign the document?

An authorized representative with authority to bind the entity should sign. Provide printed name, title, and date; mismatched signatory authority can render the contract unenforceable.

How do revisions and change orders work?

Document each change order in writing, include scope, cost, and schedule impacts, and obtain signatures before proceeding. Treat change orders as contract amendments to preserve dispute defenses.

How long should I keep signed proposals?

Retain signed proposals for at least three years after filing for tax/audit purposes; for construction claims retain for seven years or as required by state statute of repose or contract.

Is a consumer disclosure required for eSign?

If the proposal is consumer-facing and involves consumer rights to paper records, comply with ESIGN consumer disclosure rules: inform the consumer of their right to paper, how to access records electronically, and how to withdraw consent.

Electronic Signature
Templates
Miscellaneous
Waterproofing Project Proposal

Waterproofing Project Proposal

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Waterproofing Project Proposal

Proposal No.: Proposal Date:

Parties

Client Name Client Address Contractor Name Contractor Address Project Address

WHEREAS

WHEREAS, Client seeks to engage Contractor to perform specified waterproofing services at the Project Address under the terms and conditions set forth herein; and

WHEREAS, Contractor represents that it is duly licensed, insured, and qualified to provide waterproofing services and agrees to perform the work in accordance with accepted industry practices and applicable law.

NOW, THEREFORE, in consideration of the mutual covenants contained in this Proposal and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows.

Scope of Work

Contractor shall furnish all labor, materials, equipment and supervision necessary to complete the waterproofing work described below. The work shall include surface preparation, application of membrane systems, flashing, sealants, drainage components, cleanup and final inspection unless explicitly stated otherwise.

Detailed Scope

Itemized Costs

Materials Labor Other Costs (e.g. permits, disposal) Total Contract Price

Payment Terms

Payment is due in accordance with the schedule below. All payments shall be made to Contractor in immediately available funds. Failure to timely pay shall constitute a default under this Proposal and permit Contractor to suspend work as provided herein.

Deposit Amount Deposit Due Balance and Schedule

Late Fee: If any undisputed amount is not paid when due, interest shall accrue at a rate of per month, or the maximum rate permitted by law, whichever is lower.

Term and Termination

This Proposal shall commence on Start Date: and shall be completed by Completion Date: , subject to adjustments for approved change orders and excusable delays.

Either party may terminate this Proposal for material breach if the breaching party fails to cure the breach within days after written notice. Termination by Client without cause shall entitle Contractor to payment for work performed, demobilization costs, and reasonable overhead and profit on unperformed work.

Change Orders

Any changes to the Scope of Work shall be made only by written change order signed by both parties. Change orders shall set forth the change in work, the adjustment to price, and any change to the schedule. Contractor is not obligated to perform changed work without an approved change order.

Confidentiality

Each party shall maintain in confidence proprietary information disclosed by the other party in connection with this Proposal and shall not disclose such information to third parties except to its employees, agents or subcontractors with a need to know, or as required by law. This obligation shall survive termination or completion of the work for a period of two (2) years.

Insurance, Permits and Compliance

Contractor shall maintain workers' compensation, general liability and automobile insurance in commercially reasonable amounts and provide certificates upon request. Client is responsible for obtaining any site permits or approvals unless otherwise agreed in writing. Contractor will comply with all applicable laws and regulations in performing the work.

Warranties

Contractor warrants that materials and workmanship shall be free from defects for a period of months from the date of completion, subject to normal wear and tear and provided that Client has paid all amounts due. This warranty is limited to repair or replacement of defective work at Contractor's option and does not cover damage resulting from settlement, structural movement, misuse, or other causes beyond Contractor's control.

Limitations of Liability and Indemnity

Except for willful misconduct or gross negligence, Contractor's total liability arising out of or related to this Proposal shall not exceed the total contract price. Each party shall indemnify and hold the other harmless from third-party claims arising from its negligence or breach of this Proposal.

Governing Law; Venue

This Proposal shall be governed by and construed in accordance with the laws of the State of without regard to choice of law principles. Venue for any dispute shall be in the appropriate state or federal court located in the same state.

Entire Agreement

This Proposal, including any attachments and signed change orders, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and understandings, whether written or oral. No amendment shall be effective unless in writing and signed by both parties.

Acceptance

By signing below, Client accepts this Proposal, authorizes Contractor to proceed with the Scope of Work described herein, and acknowledges understanding of the Payment Terms, Term and Termination provisions, and other material provisions of this Proposal.

I acknowledge and accept the terms of this Proposal

Client:

By:

Date:

Contractor:

By:

Date:

What a Waterproofing Project Proposal Is and When It’s Used

A Waterproofing Project Proposal is a formal document provided by a contractor or vendor that outlines the scope, materials, methods, schedule, and estimated cost for waterproofing work on a building or structure. It sets expectations between owner and contractor, describes deliverables such as membrane type, substrate preparation, drainage, warranties, and exclusions, and serves as the basis for negotiation, contract formation, and permit applications. Properly drafted proposals reduce misunderstandings and provide a record for approvals, permit submittal, and future change orders.

Why a Clear Proposal Matters for Project Outcomes

A complete, accurate proposal reduces schedule slippage, clarifies risk allocation, and provides a defensible basis for invoicing and warranty claims under state contract law. It protects both parties by documenting assumptions, exclusions, acceptance criteria, and payment milestones.

Who Typically Prepares and Receives These Proposals

Use the proposal as the document to form a binding contract once terms are mutually accepted and signatures are applied.

General contractors and specialty waterproofing subcontractors preparing scope, materials, and pricing for bids or negotiated work.
Property owners and facility managers who evaluate scope, warranties, and cost comparisons to authorize work or secure financing.
Project architects, engineers, and municipal plan reviewers who verify compliance with specifications, permits, and design intent.

Core Elements to Include in a Professional Proposal

A professional waterproofing proposal combines technical, commercial, and administrative details to make obligations and outcomes measurable and enforceable.

Scope of Work

Describe surfaces, areas, and tasks in measurable terms (square feet, locations) including prep, removal, repairs, waterproofing system, and testing procedures to avoid ambiguity during execution and inspection.

Materials and Systems

Specify brand, model, thickness, compatibility notes, and installation standards for membranes, sealants, coatings, and drainage components so performance expectations are explicit and inspectable.

Schedule and Milestones

List start and completion dates, staging, critical path dependencies, weather windows, and milestone payments tied to inspections or deliverables to manage timeline risks.

Pricing and Payment Terms

Provide itemized costs, unit pricing, allowances, change order rates, retainage, and payment schedule to reduce disputes over amounts due and work acceptance.

Warranties and Exclusions

State manufacturer and installer warranty durations, what they cover, maintenance requirements, and explicit exclusions such as pre-existing structural defects or drainage failures.

Acceptance and Signatures

Include an acceptance section with signature blocks, effective date, and notice instructions; define conditions that trigger contract formation after signature and any required approvals.

Stepwise Guide to Complete and Deliver a Valid Proposal

Follow these sequential steps from preparation through acceptance to reduce rework and legal exposure.

01

1. Inspect Site: Perform a documented site visit and record existing conditions with photos.
02

2. Define Scope: Translate observations into measurable scope items and exclusions.
03

3. Price & Schedule: Prepare line-item costs and realistic schedule with contingencies.
04

4. Deliver & Sign: Send the proposal, obtain signatures, and file acceptance documentation.

How to Configure an Online Proposal Workflow

Set up a repeatable electronic workflow to collect approvals, routing, and retain evidence of consent for the signed proposal.

Field \| Configuration	Purpose \| Value or setting used in the workflow
Document Template Setup	Upload PDF/DOCX, define reusable text blocks and pricing tables.
Signer Order	Set sequential or parallel signing and required fields.
Authentication	Choose email link, SMS code, or stronger verification as needed.
Retention Rules	Configure automatic storage and audit trail retention policies.

Typical eSubmission Flow for Proposal Approval

An electronic submission flow reduces manual steps and produces a timestamped audit trail for approvals and contract formation.

Upload Document: Sender uploads the proposal file to the signing platform.
Place Fields: Add signature, date, and initial fields where required.
Send to Signers: Distribute via email or direct signing link to designated recipients.
Capture Audit Trail: Platform records IP, timestamps, and authentication evidence.

Digital Signing and File Format Requirements

Confirm the platform supports required authentication levels, retention policies, and export formats for your compliance and recordkeeping needs.

Supported Formats: PDF, DOCX, and scanned images.
Integrations: Salesforce, NetSuite, Procore supported.
Security: TLS in transit; AES-256 at rest.

Supporting Documents to Attach to the Proposal

Attach documents that substantiate scope, quality, and compliance to make approvals and inspections easier.

Technical Specifications

Include manufacturer product datasheets, system installation instructions, and compatibility notes to support warranty claims and ensure installers follow required standards.

Project Schedule

Provide a Gantt or milestone schedule that identifies start, major activities, dependencies, and completion so all parties can track progress.

Insurance Certificates

Attach current general liability and workers' compensation certificates naming the owner as additional insured if contractually required.

Warranty Documents

Supply manufacturer and installer warranty forms that spell out claim procedures, durations, and maintenance obligations for the owner.

Practical Tips to Improve Accuracy and Reduce Disputes

Adopt these practices to reduce ambiguity, speed approvals, and preserve legal protections for both parties.

Use Measurable Descriptions

Quantify locations and quantities (square feet, linear feet) and reference drawings or photos; avoid open-ended terms like 'as needed' that lead to disputes over scope.

Document Site Conditions

Include dated photos and inspector notes for pre-existing damage or stains; this provides baseline evidence and limits disputes about responsibility for repairs.

Spell Out Exclusions

List what is not included (structural repairs, asbestos removal, landscape restoration) so owners understand when change orders will be required and priced.

Define Inspection Criteria

Specify acceptance tests, tolerances, and who will certify completion; link final payment milestones to passing documented inspections to align incentives.

Typical Timeline Items and Deadlines to Track

Track permit, acceptance, and warranty-related deadlines to avoid work stoppages and ensure enforceable coverage.

Permit Approval:

Submit with proposal or before mobilization depending on local authority timelines.

Start Date:

Date when work mobilization and procurement begin.

Completion Date:

Final completion milestone tied to inspection and punch list.

Warranty Commencement:

Typically begins on acceptance or project handover date.

Change Order Response:

Allow a defined period (e.g., 5–10 business days) for owner approval of change orders.

Common Mistakes and Potential Consequences

Ambiguous Scope: Leads to disputes

Missing Permits: Work stoppage risk

Incorrect Pricing: Cost overruns

No Acceptance Criteria: Payment disputes

Unclear Warranty Terms: Coverage disputes

Improper Signatory: Contract unenforceable

Comparing eSignature Providers for Proposal Signing and Tracking

Price and feature differences affect per-document cost, compliance, and suitability for construction or government workflows; signNow is shown first for comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day free trial	Vendor-specific	Vendor-specific	Vendor-specific	Vendor-specific
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year cap	Vendor-specific	Vendor-specific	Vendor-specific

Frequently Asked Questions About Waterproofing Project Proposals

Answers to common questions about enforceability, signatures, revisions, and retention for waterproofing proposals.

Need help? Contact support

Can the proposal be signed electronically?
Yes. Electronic signatures are legally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes in most jurisdictions, provided the transaction meets intent, consent, attribution, and retention requirements.
When is a notary required?
Most standard proposals do not require notarization, but certain attachments (e.g., warranties, affidavits, or deeds) may. Check state or contract-specific requirements and consult local notary statutes.
Who must sign the document?
An authorized representative with authority to bind the entity should sign. Provide printed name, title, and date; mismatched signatory authority can render the contract unenforceable.
How do revisions and change orders work?
Document each change order in writing, include scope, cost, and schedule impacts, and obtain signatures before proceeding. Treat change orders as contract amendments to preserve dispute defenses.
How long should I keep signed proposals?
Retain signed proposals for at least three years after filing for tax/audit purposes; for construction claims retain for seven years or as required by state statute of repose or contract.
Is a consumer disclosure required for eSign?
If the proposal is consumer-facing and involves consumer rights to paper records, comply with ESIGN consumer disclosure rules: inform the consumer of their right to paper, how to access records electronically, and how to withdraw consent.

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