Client Identification
Full legal name, date of birth, taxpayer identification or EIN, and government ID references to support KYC and match-to-AML screening records.
Using a single, well-structured WealthTechs Business Document reduces onboarding errors, creates an auditable record of client intent, and supports regulatory compliance by capturing required disclosures, consent, and signature attribution under ESIGN and state UETA laws.
Different roles focus on specific sections — compliance verifies disclosures, operations confirm account numbers, and relationship managers review service terms.
Oversees the document’s regulatory accuracy and retention policies, ensuring disclosures meet ESIGN, UETA, SEC, and applicable state requirements and coordinating internal audit trails and recordkeeping.
Manages data collection and identity verification workflows, confirms tax and banking details, and coordinates electronic signature steps and document delivery to custodians or internal teams.
Full legal name, date of birth, taxpayer identification or EIN, and government ID references to support KYC and match-to-AML screening records.
Account type, account number placeholder, funding instructions, custody relationships, and any linked accounts or subaccounts required for operations.
Explicit fee schedules, billing frequency, and compensation disclosures describing advisory fees, transaction charges, and payment authorization terms.
Investment risk statements, conflicts of interest, data privacy notices, and any industry-specific legal language required by regulators.
Clear signature blocks for each party including printed name, title, date, and authentication method used to attribute the signature.
Supporting items such as account agreements, fee schedules, privacy addenda, W-9 or W-8 forms, and beneficiary designations attached as exhibits.
| Field | Configuration |
|---|---|
| Automatic detection | Enable Magic fields to map common data automatically. |
| Conditional fields | Show fields only when specific answers apply. |
| Signer authentication | Use SMS, email, or KBA per risk level. |
| Audit and retention | Enable full audit trail and secure archive. |
Confirm platform compliance capabilities (audit trail, encryption, BAAs) and API availability to automate routing and archival.
Provide a W-9 upon payer request; no fixed filing deadline.
File recipient and IRS copies by Jan 31 where required.
Retain I-9 forms for 3 years post-hire or 1 year post-termination.
Individual returns due April 15 (Form 1040).
Record audio/video per state RON rules when used.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Business Premium) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |