Establishing secure connection…Loading editor…Preparing document…

Website Development Scope

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Website Development Scope

Parties and Project Identification

Client Name:

           

Developer Name:

Project Title:    Effective Date:

Recitals

WHEREAS, Client has requested that Developer perform website design, development and related services for the Project described above; and

WHEREAS, Developer represents that Developer has the skills, experience and personnel necessary to perform the services under the terms and conditions set forth in this Scope; and

NOW, THEREFORE, in consideration of the mutual covenants contained herein, Client and Developer agree as follows.

Scope of Work

Description of Services: Developer shall design, build, test and deliver the website and any ancillary components described below in accordance with accepted web standards and the schedule set forth. Developer shall provide source files, documentation and reasonable training to Client as described in Deliverables and Acceptance below.

Milestone 1: Due:

Milestone 2: Due:

Milestone 3: Due:

Payment Terms

Total Project Fee: $

Upfront Payment (deposit) $ payable upon execution. Invoices issued for each milestone are payable within days of invoice.

Late Payment: Unpaid amounts shall accrue interest at % per month (or the maximum permitted by law), and Client shall also reimburse Developer for collection costs, including reasonable attorneys' fees.

Taxes and Expenses: Client is responsible for all sales, use, value-added or other taxes arising from the services, except taxes based on Developer's net income. Reimbursable third-party costs will be itemized and pre-approved by Client.

Term and Termination

Term Commencement Date: . Expected Completion / End Date:

Termination for Convenience: Either party may terminate this Agreement upon written notice delivered at least days prior to the effective termination date. Termination for Cause: Either party may terminate immediately upon material breach by the other party if such breach remains uncured for 15 days following written notice of the breach.

Effect of Termination: On termination, Client shall pay Developer for all work performed and non-cancellable obligations incurred through the effective date of termination. Developer shall deliver any completed work product and reasonably cooperate to transition the work.

Confidentiality

Definition: "Confidential Information" means non-public information disclosed by one party to the other that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information.

Obligations: Receiving party shall (i) use Confidential Information solely to perform its obligations under this Agreement; (ii) restrict disclosure to employees, contractors and agents with a need to know and subject to confidentiality obligations at least as protective as those herein; and (iii) take commercially reasonable measures to protect the Confidential Information.

Exceptions: Confidential Information does not include information that (a) is or becomes generally available to the public other than through a breach of this Agreement; (b) was in the receiving party's possession without restriction prior to receipt; or (c) is independently developed without use of the disclosing party's Confidential Information.

Duration: The obligations set forth in this Section shall continue for years following termination or expiration of this Agreement.

Intellectual Property and License

Ownership: Subject to full payment of all amounts due, Developer assigns to Client all right, title and interest in and to the final website code, graphics and materials specifically created for Client under this Agreement (collectively, "Work Product"). Pre-existing Developer tools, libraries, frameworks or templates and third-party components remain the property of Developer or their respective owners and are licensed to Client as set forth below.

License to Pre-existing Materials: Developer grants Client a perpetual, non-exclusive, worldwide license to use any Developer pre-existing code or third-party components incorporated in the Work Product, to the extent necessary to use the delivered website.

Portfolio Credit: Developer may display the Work Product in Developer's portfolio and marketing materials unless Client indicates objection:

Warranties; Limitation of Liability

Developer warrants that the services will be performed with reasonable skill and care and in a professional manner. EXCEPT FOR THE FOREGOING, THE SERVICES ARE PROVIDED "AS IS" AND DEVELOPER MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED.

Limitation of Liability: IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES. DEVELOPER'S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT SHALL NOT EXCEED THE TOTAL AMOUNTS PAID BY CLIENT TO DEVELOPER UNDER THIS AGREEMENT.

Governing Law; Entire Agreement

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of , without regard to its conflicts of law principles.

Entire Agreement: This instrument constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written. Any amendment or modification must be in writing signed by both parties.

Miscellaneous

Independent Contractor: Developer is an independent contractor and nothing in this Agreement creates an employment, joint venture or agency relationship. Neither party may assign this Agreement without the other party's prior written consent, except to a successor in interest in connection with a merger or sale of substantially all assets.

Client:

By:

Date:

Developer:

By:

Date:

Enter text✕

What a Website Development Scope Is and why it matters

A Website Development Scope is a formal scope-of-work document that defines the services, deliverables, timeline, responsibilities, and acceptance criteria for a website project. It sets expectations between client and vendor, clarifies what is in scope versus out of scope, and documents payment milestones, testing requirements, and post-launch support. A clear Scope reduces ambiguity that causes delays, disputes, and cost overruns by providing a single reference that project managers, developers, designers, and legal teams use to track progress and confirm completion.

Why a clear Website Development Scope improves project outcomes

A precise Scope reduces scope creep, speeds approvals, and creates measurable acceptance criteria for each deliverable. It aligns technical, design, and business stakeholders on milestones and responsibilities and provides a basis for billing and change orders.

Why a clear Website Development Scope improves project outcomes

Typical users and stakeholders for a Website Development Scope

The document is commonly completed by project managers, procurement teams, and external web development vendors before work begins.

  • Project managers coordinating milestones, resources, and approvals across internal teams.
  • Procurement or legal staff reviewing terms, payment schedules, and liability clauses.
  • External agencies or freelance developers documenting deliverables, acceptance, and warranty periods.

Stakeholder roles determine required approvals, signatory authority, and whether additional reviews (security, accessibility, legal) are necessary before execution.

Step-by-step: completing and approving the Scope

Follow these steps to create, review, and finalize the Website Development Scope so all parties have a shared understanding before work begins.

  • 01
    Draft: Prepare initial scope, deliverables, and timeline using standard templates.
  • 02
    Review: Share with stakeholders for technical, legal, and budget review.
  • 03
    Revise: Incorporate feedback, update acceptance criteria and milestones.
  • 04
    Sign: Obtain authorized signatures and store the executed copy securely.

Core components to include in a professional Scope of work

A complete Website Development Scope combines contractual terms with technical specifics so deliverables, timelines, tests, and responsibilities are explicit and enforceable.

Scope Description

A detailed narrative of services and exclusions that sets project boundaries and prevents misunderstandings about what the vendor will and will not deliver.

Deliverables List

Itemized deliverables with file formats, quantity, and acceptance criteria so stakeholders can objectively verify completion before release of payment.

Schedule & Milestones

A timeline with milestone dates, review windows, and dependency notes that ties payment triggers to demonstrable progress.

Acceptance Criteria

Specific tests, performance metrics, and approval steps for each deliverable to reduce subjective disputes at handover.

Change Control

A process for change requests, impact assessment, approvals, and updated pricing so scope changes are documented and billable.

Payment & Warranty

Payment schedule, invoicing details, warranty period, and post-launch support terms to align expectations about cost and defect remediation.

Essential security and compliance details to record

Data Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Maintain signing logs with timestamps and IP addresses
Access Control: Role-based access and account management policies
HIPAA Considerations: BAA required for protected health information
Document Retention: Specify retention period and secure archival
Authentication: Use multi-factor or SMS as required for higher assurance

Where to send or store the executed Scope

After signatures are complete, distribute the executed Scope to project, legal, finance, and archival systems so all parties have a copy and actions can begin.

  • Client Records: Primary signed copy stored in the client's contract repository
  • Vendor Archive: Vendor retains an executed copy for warranty and support reference
  • Project Management: Upload milestones and deliverables into the PM tool for execution
  • Finance/Accounts: Route to accounts payable/accounts receivable for invoicing

How to configure the online completion workflow

Configure a repeatable digital workflow to place fields, assign signers, and apply authentication so the Scope can be completed consistently and auditable.

Field Configuration
Templates Create versioned templates for reuse and consistency
Conditional Fields Show fields only when relevant to reduce signer errors
Signer Order Set sequential or parallel signing as required
Authentication Enable email, SMS, or stronger methods per document sensitivity

Technical and integration considerations for e-submission

Ensure the chosen e-signature platform supports secure signatures, required authentication levels, and integrations with your document repositories and PM tools.

  • File Formats: PDF, DOCX, HTML supported
  • Integrations: Salesforce, NetSuite, Google Workspace common
  • Compliance: BAA and SOC 2 available on certain plans

Typical timelines and deadlines to include

List milestone dates and delivery windows explicitly to link acceptance and invoicing to concrete events and avoid disputes over timing.

Project Kickoff:

Date when vendor begins billable work and resources are assigned

Design Review:

Client review window and response time for design deliverables

Development Milestone:

Code delivery and internal QA completion date

Staging Review:

Client testing period and bug reporting timeline

Launch Date:

Final deployment and acceptance trigger for final payment

Key project milestones in sequence

Use a numbered milestone flow to visualize major stages from initiation through launch and post-launch support.

01

Initiation

Scope approved and deposit received to begin work

02

Design Completion

Design assets approved and handed to development

03

Development & QA

Core functionality implemented and internally tested

04

Launch & Handover

Site deployed, acceptance confirmed, final invoice issued

Common mistakes that delay website projects

  • Vague deliverables that omit acceptance criteria often lead to repeated revisions and disputed completion status, delaying launch and increasing costs.
  • Absent or incomplete change control provisions result in informal scope additions being treated as included work, causing unpaid overages and schedule drift.
  • Unclear payment milestones or missing invoicing instructions create cashflow uncertainty and may pause work while finance teams seek clarification.
  • Skipping technical acceptance tests or failing to document browser and device requirements leads to post-launch defects and rework that impact timelines.

Risks and potential consequences of an incomplete Scope

Contract Dispute: Litigation or arbitration risk increases without clear deliverables
Payment Delays: Ambiguous milestones cause billing disputes and cashflow risk
Compliance Gaps: Failing to document data handling may breach HIPAA or privacy laws
Project Overruns: Uncontrolled changes increase time and cost exposure
Termination Risk: Poorly defined termination clauses create early contract exits
Regulatory Fines: Improper handling of payroll or tax reporting may trigger fines

Real examples of online document execution in practice

These client examples illustrate how remote execution and clear Scopes reduce turnaround and improve compliance across organizations.

Martin Properties — Tim Martin

Martin Properties needed faster document turnaround for property-related web projects.

  • Remote execution reduced in-person requirements and sped approvals.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Optica Ventures — Brian Fitzgibbons

Optica standardized scopes to reduce back-and-forth during vendor selection.

  • Standard templates ensured consistent review cycles.
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Frequently asked questions about Website Development Scopes and e-signing

Answers to common questions about e-signatures, enforceability, authentication, revisions, and recordkeeping for Scopes of work.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users