Specifications
Detailed description of cake size, tiers, flavors, fillings, decorations, colors, and any mockups or reference images that define acceptance criteria.
A written Wedding Cake Agreement documents specifications, protects both parties against disputes, and clarifies financial obligations. It sets acceptable substitutions, timelines for final approval, deposit and refund rules, and allocates risk for damage or delays.
Common signers include the contracting couple or wedding planner and an authorized representative of the bakery; vendor agents and venue coordinators may also be listed.
Detailed description of cake size, tiers, flavors, fillings, decorations, colors, and any mockups or reference images that define acceptance criteria.
Date, time window, delivery address, access rules, venue contacts, cake setup responsibilities, and contingency plans for venue-imposed restrictions.
Total price, deposit amount and due date, balance payment schedule, accepted payment methods, and conditions for withholding or refunding deposits.
Ingredient disclosure, customer allergy notice requirements, handling procedures, and limits of bakery liability for undisclosed allergies or cross-contamination.
Process and deadlines for design changes, additional charges for late alterations, cancellation fees, and refund policies tied to timing.
Limitations on bakery liability, insurance requirements, customer remedies for breach, and dispute resolution method (mediation, arbitration, or courts).
| Field | Configuration |
|---|---|
| Signature Block | Required; signer name and date fields |
| Attachment Field | Allow image uploads for reference photos |
| Conditional Cost Field | Auto-calc extra charges for late changes |
| Audit Trail | Enable timestamps, IP, and email logs |
Use an eSignature platform that supports reliable audit trails, attachment uploads, and secure storage to document intent and consent.
Typically due at booking to secure the date
Often due 2–4 weeks before event
Set a firm date for design sign-off
Due before or upon delivery per agreement
Date after which refunds are reduced or forfeited
Client books a 3-tier custom cake with one-month lead time
Couple orders large sculpted cake with on-site assembly
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |