Wedding Venue Agreement

WEDDING VENUE AGREEMENT

This Wedding Venue Agreement (the Agreement) is entered into between Client Name: and Venue Name: . The parties agree as follows.

Event Details

Event Date:   Start Time:   End Time:

Fees, Deposit and Payment

Total Venue Fee: $   Deposit Amount (due to secure date): $

All payments must be made in cleared funds. Failure to pay the deposit or final balance by the dates above shall permit the Venue to cancel this Agreement and retain the deposit as liquidated damages to the extent permitted by law.

Cancellations and Rescheduling

Cancellation by Client made more than days prior to the Event Date will entitle Client to a refund of amounts paid less any non-refundable deposit. Cancellation within days will result in forfeiture of the deposit in full. Rescheduling is subject to Venue availability and may require payment of additional fees.

Damage Deposit, Cleaning and Repairs

Damage Deposit / Security Hold: $ . The Damage Deposit shall be held to cover damage, extraordinary cleaning, lost keys, or other costs. Refund of the Damage Deposit will be made within a reasonable time following inspection, less documented deductions for damage or cleaning.

Insurance and Indemnity

Client shall obtain and maintain at Client’s expense a general liability insurance policy covering the Event with limits not less than , naming Venue as an additional insured where required. Client shall deliver a certificate of insurance no later than prior to the Event.

Indemnity: Client agrees to indemnify, defend and hold harmless Venue and its agents, employees and representatives from any claims, damages, losses, liabilities, costs and expenses (including reasonable attorneys’ fees) arising out of or related to Client’s use of the premises, acts or omissions of Client, guests or vendors, except to the extent caused by Venue’s gross negligence or willful misconduct.

Vendors, Alcohol and Sound

Outside caterer allowed: Yes No

Alcohol served on premises: Yes No   If alcohol will be served, Client is responsible for obtaining any permits and for ensuring all applicable laws and Venue policies are followed. If required by Venue, licensed bartenders and security must be provided at Client’s expense.

Sound / Amplified Music Curfew: . Client and vendors must comply with time and noise restrictions established by Venue or local authorities.

Decorations, Setup and Cleanup

Decorations must not damage walls, floors or fixtures. No open flames except where expressly permitted: permitted not permitted.

Safety, Capacity and Permissions

Maximum capacity for the reserved spaces is . Client is responsible for ensuring guest count does not exceed capacity and for obtaining any permits or licenses required for the Event.

Force Majeure and Weather

Neither party shall be liable for delays or failures in performance resulting from acts beyond the party’s reasonable control, including but not limited to acts of God, severe weather, government action, labor disputes, or civil unrest. In the event of severe weather or other conditions making the Event unsafe, the parties will promptly confer regarding rescheduling; if the parties cannot agree within a reasonable period, the Venue may retain reasonable fees to cover costs incurred.

Default, Termination and Remedies

If Client breaches this Agreement, including failure to pay sums due, Venue may terminate the Agreement and pursue available remedies, including retention of deposits and recovery of additional damages. Venue’s acceptance of any payment after breach is not a waiver of the breach or Venue’s rights.

Notices

Photography and Marketing

Venue may take photographs of the Event for promotional use: Client grants permission Client denies permission

Miscellaneous Provisions

Entire Agreement: This Agreement, together with any attachments signed by both parties, constitutes the entire agreement between Client and Venue and supersedes all prior negotiations and understandings. Amendments must be in writing and signed by both parties.

Governing Law: This Agreement will be governed by the laws of the state in which the Venue is located and any dispute will be resolved in the courts or by alternative dispute resolution located in that jurisdiction as specified in a written amendment.

Witness (Optional)

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