Wedding Venue Rental Agreement

WEDDING VENUE RENTAL AGREEMENT

Parties and Effective Date

Agreement Date:

Recitals (WHEREAS)

WHEREAS, Venue Name: is the owner or authorized manager of the property located at (the "Venue");

WHEREAS, Client Name: desires to rent the Venue for a wedding and related functions to be held on Event Date: with expected attendance of guests;

WHEREAS, the parties wish to set forth the terms and conditions under which the Venue will be made available to Client for the Event and related activities.

Scope of Services

The Venue will provide the following services and access in connection with the Event. Client acknowledges that services are limited to those expressly described below; additions require written amendment.

Payment Terms

Total Rental Fee: . Client shall pay a non-refundable deposit of to secure the Event date.

Balance Due: due no later than . Payments after the balance due date will incur a late fee of or a flat fee of whichever is greater.

Term and Termination

Rental Start Date: . Event Start Time: . Event End Time: .

This Agreement terminates at the conclusion of the Event unless extended in writing. Either party may terminate for material breach if the breaching party fails to cure within days following written notice. Venue reserves the right to terminate immediately for threats to safety, illegal activity, or license violations.

Confidentiality

Each party shall keep confidential all non-public business and personal information disclosed in connection with the Event and shall not disclose such information except as required by law or with the other party’s written consent. Confidential information does not include information that is or becomes publicly available through no fault of the receiving party.

Insurance, Indemnification and Liability

Client shall obtain and maintain commercial general liability insurance naming the Venue as an additional insured in amounts reasonably satisfactory to the Venue. Proof of insurance shall be provided no later than .

Client indemnifies, defends and holds harmless the Venue and its agents, owners, employees and contractors from and against all claims, liabilities, damages, losses and expenses (including reasonable attorneys' fees) arising from Client's or Client’s guests’ use of the Venue, except to the extent caused by Venue’s gross negligence or willful misconduct.

Rules, Permits, Alcohol and Vendors

Client is responsible for ensuring that all vendors (caterers, bartenders, DJ/band, rental companies) comply with Venue rules. Client shall supply names and contact information for all vendors by .

Alcohol will be served: If yes, Client must ensure service by licensed personnel and comply with applicable laws and Venue’s alcohol policies. The Venue may require additional insurance or a licensed third-party vendor.

Maximum guest capacity must not exceed . Client is responsible for compliance with all applicable local permits, licenses and ordinances.

Damage, Cleaning and Security Deposit

Venue may withhold from the security deposit amounts reasonably necessary to repair damage, replace missing items, or pay for extraordinary cleaning. Any remaining deposit will be returned to Client within days after the Event with an itemized statement of deductions if applicable.

Cancellation and Refunds

If Client cancels more than days prior to the Event, the Venue will return any refundable amounts less the non-refundable deposit. Cancellations within days of the Event will forfeit all prepaid amounts unless Venue is able to rebook the date.

Force Majeure

Neither party shall be liable for any failure or delay in performance due to causes beyond its reasonable control, including acts of God, fire, flood, storm, epidemic, governmental orders, or other similar events. In the event of a Force Majeure, the parties shall promptly confer regarding rescheduling or refund in accordance with this Agreement.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of . Any dispute arising under this Agreement shall be resolved by good faith negotiation between the parties, and if unresolved, may be submitted to mediation or adjudicated in the courts located within the governing state.

Entire Agreement; Amendments

This Agreement, including all attachments and written amendments signed by both parties, constitutes the entire agreement between the parties relating to the subject matter hereof and supersedes all prior agreements, representations and understandings. No amendment or modification shall be effective unless made in writing and signed by both parties.

Miscellaneous Provisions

Severability: If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. Notices shall be in writing and delivered to the contact information provided above.

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