Can this agreement be signed electronically?

Yes. Electronic signatures are generally binding under the ESIGN Act (15 U.S.C. ch. 96) and UETA in applicable states if intent, consent, attribution, and record retention are satisfied; exceptions (wills, certain court filings) may still require wet ink.

Who must obtain permits?

The contract should state who applies and pays for permits. Many jurisdictions hold the contractor responsible for meeting construction standards, but the owner may be listed on permit applications per local ordinance.

Is notarization required for the contract?

Most installation contracts do not require notarization, but permit submissions or property conveyance documents often do. Local rules and lender requirements determine whether notarization or RON is necessary.

Who should sign on behalf of a company?

An authorized officer or agent should sign; include printed name and title. For entities, confirm authority in a corporate resolution or power of attorney if not already on file.

What about water rights and liabilities?

Address water-rights allocation, testing, contamination liability, and monitoring obligations in the agreement; state water law and local permits govern use rights and may affect contract remedies.

How long must I keep the signed agreement?

Maintain executed agreements for at least 3 years for tax purposes (IRC §6501(a)), and retain construction and property records commonly for 7 years or longer per state or lender requirements.

Electronic Signature
Templates
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Well and Pump Installation Agreement

Well and Pump Installation Agreement

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WELL AND PUMP INSTALLATION AGREEMENT

Parties and Recitals

This Well and Pump Installation Agreement (the Agreement) is made effective as of between Owner: whose mailing address is , and Contractor: , license number: .

WHEREAS, Owner desires to have a water well and pumping system installed at the property located at (the Site); and

WHEREAS, Contractor represents that it is duly qualified, experienced and licensed to perform well drilling, well construction, and pump installation services and will perform the Work in accordance with applicable codes and industry standards.

Scope of Work

Contractor shall furnish all labor, materials, equipment and supervision necessary to perform the well drilling, well completion, pump installation, electrical connections to the pump motor where specified, pressure tank installation if included, disinfection, start-up and testing, and to deliver a complete and operational pumping system (the Work). The Work shall include, without limitation, the items described by Owner and Contractor in the Scope of Work field below and in any signed change orders.

Detailed Scope of Work

Payment Terms

Total Contract Price: $ . Payment shall be made as follows:

Deposit Amount (due upon execution) Deposit Due Date Progress Payment Schedule / Milestones Final Payment / Retention

Late Payment: Unpaid amounts shall accrue a late fee of % per month (or the maximum permitted by law), plus all costs of collection, including reasonable attorney fees.

Term; Completion; Termination

Commencement of Work shall begin on or about and Contractor shall diligently prosecute the Work to Substantial Completion by , subject to adjustments for change orders, unforeseen conditions, or force majeure.

Either party may terminate this Agreement for material breach if the breaching party fails to cure such breach within days after written notice. Termination shall be without prejudice to any rights or remedies that accrued prior to termination. Upon termination, Owner shall pay Contractor for Work performed and materials properly ordered up to the date of termination, less any setoffs permitted by law.

Change Orders

Any change in the Scope of Work, price, or schedule shall be authorized only by a written change order signed by both Owner and Contractor. Change orders shall describe the change, the adjustment to Contract Price, and any time extension.

Permits, Inspections and Utilities

Responsibility for procuring permits: Contractor shall obtain required permits Owner shall obtain required permits

Owner shall provide reasonable access to the Site, and shall be responsible for locating and marking property lines, known utilities and any private underground facilities. Contractor shall use commercially reasonable means to avoid damage to utilities, but Owner assumes responsibility for concealed utilities not properly marked.

Testing, Performance and Warranty

Contractor shall perform initial start-up and testing of the well and pump. Agreed minimum pump performance is . Owner and Contractor shall document test results in writing.

Warranty Period Warranty Details

EXCEPT AS EXPRESSLY PROVIDED ABOVE, CONTRACTOR MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Owner acknowledges that water quality and yield can vary and are not guaranteed unless specifically stated in writing elsewhere in this Agreement.

Insurance; Indemnity; Liens

Contractor shall maintain general liability and workers' compensation insurance in commercially reasonable amounts and shall provide proof of insurance upon request. Contractor agrees to indemnify and hold Owner harmless from claims arising out of Contractor's negligent acts, omissions or willful misconduct, except to the extent caused by Owner's negligence. Contractor may, as permitted by law, exercise lien rights for unpaid amounts owed under this Agreement; Owner shall not be required to pay invoices that are disputed in good faith.

Confidentiality

Each party shall treat as confidential and not disclose to any third party non-public business information and technical data of the other party obtained in connection with the performance of this Agreement, except as required by law or to perform the Work. Confidential information does not include information that is or becomes publicly known without breach of this Agreement or is independently developed by the receiving party.

Force Majeure

Neither party shall be liable for delay or failure to perform due to acts of God, labor disputes, adverse weather, government actions, or other events beyond reasonable control. The affected party shall promptly notify the other and use reasonable efforts to mitigate the effect of the event.

Notices

Owner Notice Address Owner Contact Phone / Email Contractor Notice Address Contractor Contact Phone / Email

Governing Law; Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of the state of . This Agreement, including any executed change orders and attachments, constitutes the entire agreement between the parties and supersedes all prior oral and written agreements relating to the subject matter. No amendment shall be effective unless in writing and signed by both parties.

Miscellaneous Provisions

Severability: If any provision of this Agreement is held invalid, the remainder shall continue in full force. Waiver of any breach shall not be deemed a waiver of any subsequent breach. Remedies are cumulative and in addition to any other remedies provided by law.

Additional Provisions

Owner:

By:

Date:

Contractor:

By:

Date:

What the Well and Pump Installation Agreement Is

A Well and Pump Installation Agreement is a written contract between a property owner and a licensed contractor that defines the work to drill, construct, equip, or repair a water well and install or service pumping equipment. It sets the project scope, site access, permits, inspection responsibilities, payment schedule, change-order procedures, warranty terms, insurance and indemnity allocations, and completion criteria. The agreement also identifies required permits, utility locate obligations, environmental and local code compliance, and any testing or water-quality responsibilities to minimize later disputes and clarify ongoing maintenance duties.

Why a Clear Agreement Matters

A written Well and Pump Installation Agreement reduces ambiguity about responsibilities, timelines, and payment, and provides enforceable rights for both parties. Properly executed, it supports permit applications, documents warranties, and can be enforced under the ESIGN Act (15 U.S.C. ch. 96) and UETA where electronic execution is used.

Who Typically Uses This Agreement

The agreement is used by the parties involved in well and pump projects to document obligations and expectations.

Homeowners and landowners responsible for on-site water supply and property access.
Licensed well contractors and pump installers who perform drilling, installation, or repairs.
Property managers and developers coordinating multiple trades, inspections, and permit compliance.

Use clear signatory roles so the contract binds the correct legal parties and supports permitting and inspections.

Core Elements to Include in the Agreement

A professional agreement organizes obligations into clear sections so each party knows deliverables, timing, risks, and remedies.

Scope of Work

Describe drilling depth, casing, grouting, pump model, electrical work, testing procedures, and acceptance criteria in measurable terms to prevent scope disputes.

Permits & Compliance

List required local, county, and state permits, inspection points, and responsibility for permit procurement and associated fees.

Payment Terms

Specify contract price, progress payments or milestones, retainage, acceptable payment methods, and remedies for nonpayment or late payment.

Schedule & Milestones

Include start date, estimated completion, critical-path milestones, delays, force majeure treatment, and procedures for approved schedule changes.

Warranties & Maintenance

State workmanship and equipment warranties, duration, procedure for warranty claims, and obligations for parts, labor, and travel costs.

Liability & Insurance

Allocate risk through indemnity clauses and require contractor insurance limits, workers' compensation, and proof of coverage before mobilization.

Essential Information to Record

Owner Contact: Full name, phone, email

Contractor License: License number, issuing state

Property Address: Street, city, state, ZIP

Well Specifications: Depth, casing diameter

Pump Specifications: Model, horsepower

Permits / Approvals: Permit ID, issuing agency

Step-by-Step: Completing the Agreement

Follow these steps to prepare, review, and execute a clear, enforceable Well and Pump Installation Agreement.

01

Gather documents: Collect licenses, property deed, permit requirements.
02

Draft terms: Populate scope, schedule, payment, and warranty sections.
03

Review and negotiate: Confirm responsibilities, insurance, and change-order process.
04

Execute: Sign electronically or in writing and retain copies.

Configuring an Online Agreement Workflow

Set up a repeatable digital workflow to route the agreement for signature, permits, and records retention.

Field	Configuration
Template Fields	Pre-fill owner, contractor, address fields for reuse.
Authentication	Use email plus SMS or ID verification for stronger signer identity.
Notifications	Enable reminders and completion receipts to all parties.
Storage Location	Select secure cloud folder with version history.

Where to Send or File the Executed Agreement

Understand required recipients and official filings for permits, inspections, and records retention.

Owner & Contractor: Each party keeps a fully executed copy for records.
Local Building Department: File permit documentation and proof of contractor licensing.
Environmental Agency: Submit water-use or well-construction notifications where required.
Insurer: Provide certificate of insurance if contract conditions demand it.

Technical Requirements for Digital Execution

Use software that preserves an auditable signing trail, supports common file formats, and stores records securely.

File Formats: PDF, DOCX supported
Integrations: Connect to cloud storage
Authentication: Email, SMS, or KBA

Common Timing and Deadline Considerations

Track time-sensitive events: permit windows, project start and completion dates, payment milestones, and warranty start and end dates.

Permit Approval Window:

Processing times vary; allow weeks to months depending on jurisdiction.

Start-of-Work Date:

Typically 'begin within 30 days of signature' or as mutually agreed.

Completion Deadline:

Set an objective completion date or defined milestone schedule.

Payment Milestones:

Tie progress payments to observable deliverables or inspection sign-offs.

Warranty Period:

Specify years or months and conditions that trigger warranty coverage.

Key Project Milestones

A clear milestone sequence helps coordinate inspections, equipment delivery, and payments.

01

Contract Execution

Agreement signed and initial payment made to authorize mobilization.

02

Permits Obtained

Required permits issued and conditions logged before drilling begins.

03

Drilling & Installation

Well drilled, casing and pump installed per specifications.

04

Final Inspection

Regulatory or owner inspection passed and final payment released.

Common Mistakes to Avoid

Vague scope descriptions that fail to define depth, casing, grout, or pump capacity lead to disputes and change-order claims.
Assuming permits are handled without specifying the responsible party can cause work stoppages and fines.
Neglecting to require proof of licensing, insurance, and workers' compensation exposes owners to liability for on-site injuries.
Omitting testing and acceptance criteria for water quality, flow rate, and pump performance often results in contentious warranty claims.

Penalties and Areas of Legal Risk

Contract Disputes: Litigation costs and delay damages

Permit Violations: Administrative fines, stop-work orders

Property Damage: Restoration costs and liability

Health/Safety: OSHA or state citation risk

Insurance Exposure: Claim denials if coverage lapses

Tax Reporting: Incorrect classification may trigger penalties

eSignature Pricing and Feature Comparison

Compare common price points and capabilities for eSignature providers relevant to executing Well and Pump Installation Agreements; signNow appears first per vendor listing requirements.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions

Answers to common legal and practical questions about using a Well and Pump Installation Agreement and executing it electronically.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are generally binding under the ESIGN Act (15 U.S.C. ch. 96) and UETA in applicable states if intent, consent, attribution, and record retention are satisfied; exceptions (wills, certain court filings) may still require wet ink.
Who must obtain permits?
The contract should state who applies and pays for permits. Many jurisdictions hold the contractor responsible for meeting construction standards, but the owner may be listed on permit applications per local ordinance.
Is notarization required for the contract?
Most installation contracts do not require notarization, but permit submissions or property conveyance documents often do. Local rules and lender requirements determine whether notarization or RON is necessary.
Who should sign on behalf of a company?
An authorized officer or agent should sign; include printed name and title. For entities, confirm authority in a corporate resolution or power of attorney if not already on file.
What about water rights and liabilities?
Address water-rights allocation, testing, contamination liability, and monitoring obligations in the agreement; state water law and local permits govern use rights and may affect contract remedies.
How long must I keep the signed agreement?
Maintain executed agreements for at least 3 years for tax purposes (IRC §6501(a)), and retain construction and property records commonly for 7 years or longer per state or lender requirements.

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