Are electronic signatures legally binding in the U.S.?

Yes. Electronic signatures meet legal standards under the ESIGN Act (15 U.S.C. ch. 96) and UETA in adopting states when intent, consent, attribution, and reliable retention are present.

When is HIPAA language required?

Include HIPAA provisions whenever the agreement will create, receive, or transmit protected health information; a Business Associate Agreement is required when a vendor handles PHI (45 CFR §164.502).

Do I need a notary or witnesses for validity?

Most service agreements do not require notarization, but state rules vary for documents affecting property or certain powers. Check state-specific requirements for witness counts and notary acknowledgements.

How can a signer revoke consent or cancel the agreement?

Specify cancellation and revocation procedures in the agreement. For consumer-facing electronic records, provide disclosure and a method to withdraw consent consistent with ESIGN requirements.

What if a signer enters the wrong name or date?

Minor errors may be corrected with an amendment or re-execution. Significant mismatches that affect identity or consideration should be re-signed to avoid enforceability questions.

How should executed agreements be stored securely?

Store signed agreements with tamper-evident PDFs, an audit trail, and encryption at rest (AES-256) and in transit (TLS 1.2/1.3); retain per applicable regulatory retention periods.

Electronic Signature
Templates
Miscellaneous
Wellness Services Agreement

Wellness Services Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

WELLNESS SERVICES AGREEMENT

This Wellness Services Agreement ("Agreement") is entered into as of Effective Date: by and between:

Provider Name: Provider Address: Client Name: Client Address:

WHEREAS

WHEREAS, Provider represents that Provider is qualified, trained and experienced to provide wellness services including, but not limited to, coaching, nutritional guidance, group instruction, therapeutic bodywork, and related wellness programming (collectively, "Services"); and

WHEREAS, Client desires to engage Provider to perform such Services on the terms and conditions set forth in this Agreement and Provider is willing to provide such Services to Client upon those terms.

SCOPE OF WORK

Provider will perform the Services as set forth below. Provider shall determine the manner and means of performing the Services, provided that all Services shall be performed in a professional and workmanlike manner consistent with industry standards.

Describe Services / Scope of Work:

PAYMENT TERMS

Client agrees to pay Provider the fees set forth below in exchange for the Services. All amounts are stated in U.S. dollars and are payable in accordance with the schedule below.

Total Fee (per engagement or term): Payment Schedule and Method:

Late payment shall accrue interest at the rate of % per month (or the maximum rate permitted by law, if less), plus a one-time administrative fee of for any payment more than days past due.

TERM AND TERMINATION

This Agreement shall commence on Start Date: and shall continue until End Date: unless earlier terminated in accordance with this Agreement.

Either party may terminate this Agreement for convenience upon written notice to the other party at least days prior to the effective date of termination. Provider may terminate immediately for nonpayment or where Client materially breaches any obligation and fails to cure such breach within fourteen (14) days after receiving written notice.

Upon termination, Client shall pay Provider for Services performed through the effective date of termination and for any non‑cancellable obligations incurred by Provider. If Client terminates without cause before completion of Services, Client shall be responsible for any reasonable early termination fees set forth in the payment schedule.

CONFIDENTIALITY

"Confidential Information" means nonpublic information disclosed by one party to the other that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information. Each party shall (a) keep confidential all Confidential Information of the other party, (b) not disclose Confidential Information to any third party except as necessary to perform the Services or as required by law, and (c) use Confidential Information only in connection with the performance of this Agreement. Confidential obligations shall survive termination of this Agreement for a period of three (3) years, except for trade secrets, which shall remain protected for as long as they qualify as trade secrets under applicable law.

CLIENT RESPONSIBILITIES; ASSUMPTION OF RISK

Client represents and warrants that Client has disclosed to Provider any physical or mental conditions, allergies, or limitations that could affect Client's safe participation in the Services. Client understands the nature of the Services and accepts responsibility for decisions affecting Client's health. To the fullest extent permitted by law, Client assumes all risk of injury, loss, or damage arising from Client's participation in the Services and releases Provider from liability for such injury, except for gross negligence or willful misconduct by Provider.

INSURANCE; INDEMNIFICATION

Provider shall maintain any insurance that Provider deems reasonably necessary for the performance of the Services. Client shall indemnify, defend and hold harmless Provider and its officers, employees and agents from and against any and all claims, liabilities, damages, losses and expenses (including reasonable attorneys' fees) arising out of or in connection with Client's breach of this Agreement, Client's negligent acts or omissions, or Client's willful misconduct.

CANCELLATION AND RESCHEDULING

Appointments canceled by Client with less than hours' notice may be subject to a cancellation fee of or forfeiture of a deposit as set out in the payment schedule. Provider may reschedule for reasons beyond Provider's control and will use reasonable efforts to provide notice to Client.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles. The parties submit to the exclusive jurisdiction of the state and federal courts located in that State for any dispute arising under this Agreement.

ENTIRE AGREEMENT; AMENDMENT

This Agreement, together with any attachments or written exhibits explicitly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and communications, whether oral or written. No amendment to this Agreement is effective unless in writing and signed by both parties.

SEVERABILITY; WAIVER

If any provision of this Agreement is held to be invalid, illegal or unenforceable, the remaining provisions shall continue in full force and effect. Failure or delay by either party to enforce any right under this Agreement shall not constitute a waiver of that right.

NOTICES

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth above or to such other address as either party may designate by notice to the other. Notice is effective upon personal delivery, or three (3) business days after deposit with the U.S. Postal Service by certified mail, or upon confirmed delivery by overnight courier.

EXECUTION

The parties have executed this Agreement as of the Effective Date set forth above by their authorized representatives.

Provider:

Printed Name:

By:

Date:

Client:

Printed Name:

By:

Date:

What a Wellness Services Agreement covers

A Wellness Services Agreement is a written contract between a wellness provider and a client that sets expectations for services such as coaching, classes, therapy, telehealth, or on-site programs. It defines scope of services, scheduling, fees and payment terms, cancellation and refund policies, confidentiality and data handling, liability releases and indemnities, insurance requirements, and termination clauses. Where protected health information is involved, the agreement should include HIPAA-compliant language and patient consent. Executed copies and an audit trail support enforceability and later dispute resolution.

Why using a written agreement matters

A clear Wellness Services Agreement reduces misunderstandings, documents informed consent, clarifies payment and cancellation terms, and supports regulatory compliance where applicable.

Who prepares and signs these agreements

Typical parties involved include providers, facility administrators, corporate buyers, and individual clients — each has distinct needs when completing the agreement.

Wellness providers and clinicians who deliver services and require clear scope and reimbursement rules.
Facility owners and corporate wellness managers who centralize vendor terms and performance obligations.
Individual clients or patients who must provide informed consent and confirm acceptance of policies.

Tailor the document to the signers' roles: providers define deliverables, corporate buyers add procurement terms, and clients confirm consent and liability waivers.

Core clauses to include in a professional agreement

These six elements form the backbone of a Wellness Services Agreement and reduce future disputes when written clearly and consistently.

Scope of Services

Describe specific services, session lengths, delivery method (in-person or virtual), frequency, milestones, and any deliverables to avoid ambiguity about what will be provided.

Fees and Payment

State prices, invoicing cadence, accepted payment methods, late fees, and whether taxes apply. Include refund and prorating rules for cancellations.

Confidentiality

Define how client data and session notes are protected; when PHI is involved include HIPAA safeguards and a BAA where applicable.

Liability and Releases

Allocate risk with liability caps, indemnities, and clear participant waivers for fitness or experiential activities; ensure language complies with local consumer-protection rules.

Termination and Cancellation

Specify notice periods, grounds for termination, final accounting procedures, and how prepaid fees are handled on early termination.

Governing Law and Dispute Resolution

Identify the governing state law, jurisdiction for disputes, and any required mediation or arbitration procedures to control litigation risk.

Essential fields to capture on the form

Provider Legal Name: Full registered entity name

Client Full Name: Exact name on ID

Service Description: Concise scope summary

Effective Date: MM/DD/YYYY format

Payment Terms: Amount and due timing

Signature Block: Signer name and date

Step-by-step: preparing and executing the agreement

Follow these sequential steps to create, sign, and store an enforceable Wellness Services Agreement.

01

Prepare Template: Draft standardized clauses and optional addenda for specific services.
02

Populate Details: Fill client-specific fields and confirm rates, dates, and exhibits.
03

Send for Signature: Route to signers in order with authentication measures as needed.
04

Store Executed Copy: Archive the signed agreement and audit trail for the retention period.

Configuring an online signing workflow

Key settings to configure when you deploy the agreement in a document workflow platform.

Field	Configuration
Signing Order	Sequential \| Parallel
Authentication	Email \| SMS \| ID verification
Conditional Fields	Show/hide based on responses
Retention Flag	Auto-archive on completion

Technology and format considerations

Choose a platform that supports common file types, audit logs, and the authentication level your workflow requires.

File formats: PDF, DOCX supported
Integrations: CRM and storage connectors
Authentication: Email, SMS, or ID checks

Ensure the platform can export a complete certificate of completion and stores documents with encryption at rest and in transit to meet legal and privacy obligations.

eSignature vendor snapshot for this agreement

Comparing common eSignature providers on price and basic capabilities; signNow is listed first per platform comparison guidance.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes (premium tier)	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Consequences of an incorrect or incomplete agreement

Invalid Signature: May void agreement

HIPAA Violation: Civil fines and corrective action

Breach Claims: Damages and legal costs

Tax Issues: Reporting errors and penalties

Notary Defect: Questioned authenticity

Refund Disputes: Customer complaints and chargebacks

Common preparation mistakes to avoid

Using vague scope language that leaves deliverables open to differing interpretation and later dispute.
Failing to include explicit HIPAA consent and a BAA when protected health information will be created or exchanged.
Missing or mismatched signer names, incorrect dates, and inconsistent fee schedules that delay enforcement or trigger refunds.
Assuming verbal consent suffices; lacking a signed record or reliable audit trail increases litigation risk.

Typical timing and notice requirements

Common deadlines and timelines to include so both parties understand obligations and notice periods.

Effective Date:

Defines when services and obligations begin

Payment Due:

Often specified as due on receipt or within 30 days

Cancellation Notice:

Commonly 30 days written notice by either party

Renewal Terms:

Automatic renewal clauses require clear opt-out windows

Record Retention:

Retain executed agreement per retention schedule

Real-world examples of online execution

Organizations across healthcare and services use eSignatures to reduce turnaround and centralize records while maintaining compliance.

Fertility Centers of Illinois — John Butler

Fertility Centers standardized online forms to streamline patient intake and consent.

They used an integrated signing flow for clinical documents.
"The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company."

Martin Properties — Tim Martin

A services firm moved wellness vendor agreements online to speed onboarding.

They captured signatures and retained audit trails automatically.
"I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Frequently asked questions about execution and compliance

Answers to common legal and operational questions when preparing, signing, or storing a Wellness Services Agreement.

Need help? Contact support

Are electronic signatures legally binding in the U.S.?
Yes. Electronic signatures meet legal standards under the ESIGN Act (15 U.S.C. ch. 96) and UETA in adopting states when intent, consent, attribution, and reliable retention are present.
When is HIPAA language required?
Include HIPAA provisions whenever the agreement will create, receive, or transmit protected health information; a Business Associate Agreement is required when a vendor handles PHI (45 CFR §164.502).
Do I need a notary or witnesses for validity?
Most service agreements do not require notarization, but state rules vary for documents affecting property or certain powers. Check state-specific requirements for witness counts and notary acknowledgements.
How can a signer revoke consent or cancel the agreement?
Specify cancellation and revocation procedures in the agreement. For consumer-facing electronic records, provide disclosure and a method to withdraw consent consistent with ESIGN requirements.
What if a signer enters the wrong name or date?
Minor errors may be corrected with an amendment or re-execution. Significant mismatches that affect identity or consideration should be re-signed to avoid enforceability questions.
How should executed agreements be stored securely?
Store signed agreements with tamper-evident PDFs, an audit trail, and encryption at rest (AES-256) and in transit (TLS 1.2/1.3); retain per applicable regulatory retention periods.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now