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Western Reserve Policy Reinstatement Fee Form

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Application for Reinstatement and/or Policy Change

Western Reserve Life Assurance Co. of Ohio, P.O. Box 5068, Clearwater, Florida 33758

If reinstatement is approved, the contestable period will start anew. This application must be accompanied by all required premiums.

PART 1. PROPOSED INSURED(S) INFORMATION

Last Name M.I. First Name Birth Date Birth Place Height Ft. in. Weight Lbs. Sex
Primary Insured
Spouse or 1st OIR
CIR or 2nd OIR
CIR or 3rd OIR

Best time to call:

If additional space is necessary for CIR’s, list child’s name and date of birth on a separate sheet of paper.

PART 2. MEDICAL QUESTIONS

Has any proposed insured listed in Part 1

1) Within the last 5 years been treated for or been told by a member of the medical profession that they had heart disease or circulatory problems, stroke, cancer, diabetes, kidney or liver disorder, lung or respiratory disorder, Alzheimer’s Disease, mental or psychiatric disorder, alcohol or drug abuse? (Please circle the applicable ailments)

2) Within the last 5 years consulted a medical practitioner?

3) Within the last 5 years been tested positive for exposure to the HIV infection or been diagnosed as having ARC or AIDS caused by the HIV infection or other sickness or condition derived from such infection?

4) Within the last 12 months used tobacco or other nicotine products in any form?

Give details to all YES answers above. Please indicate person(s) to which details apply, dates of visit, reason for visit and findings. Give us the doctor, hospital, clinic, or health care providers full name and address.

Proposed Insured:

Question number:

Reason for visit:

Dates of visits:

Findings:

Dr./Clinics address:

Proposed Insured:

Question number:

Reason for visit:

Dates of visits:

Findings:

Dr./Clinics address:

Proposed Insured:

Question number:

Reason for visit:

Dates of visits:

Findings:

Dr./Clinics address:

PART 3. OCCUPATION AND MISCELLANEOUS QUESTIONS

5) Has any proposed insured listed in Part 1 had a change in occupation or income since the original application?

If yes, indicate whom and describe current occupation and income.

6) State occupation and income for any adult applicant listed in Part 1 to be added to policy:

7) Has any proposed insured listed in Part 1 had their drivers license suspended, revoked, restricted, or been convicted of a moving violation in the last 12 months?

If yes, provide Driver’s License number, State of issue, and details.

8) Does any proposed insured listed in Part 1 participate in aviation or any organized hazardous sport or activity?

If yes, complete an aviation or hazardous sports questionnaire and attach to application.

9) Will any proposed insured listed in Part 1 travel outside the United States within the next 12 months?

If yes, provide details of when, where, and length of time.

PART 4. REPRESENTATIONS

I represent that the statements and answers in this application are true and complete to the best of my knowledge and belief.

It is agreed that:

(a) The statements and answers given in this application, and any amendments or application supplements to it or statements made to the medical examiner, will be the basis of any reinstatement granted or insurance issued.

(b) No agent or medical examiner has the authority to make or alter any contract for the Company.

(c) No reinstatement will be effective or coverage provided until the date the application is approved by the company.

(d) If a premium deposit is given, no insurance shall take effect until the application is approved by the company while all persons shown in Part 1 are living and their health remains as stated in the reinstatement and policy change application.

(e) If a premium deposit is not given, no insurance shall take effect until the application is approved by the company and accepted by the owner, all premiums due have been paid and while all persons shown in Part 1 are living and their health remains as stated in the reinstatement and policy change application.

(f) I further agree that this application will be attached and shall be made a part of the contract for insurance.

PART 5. AUTHORIZATION TO OBTAIN INFORMATION

I authorize any physician, medical professional, hospital, clinic, other medical care institution, the Medical Information Bureau, Inc., insurance company, consumer reporting agency, or employer having information available as to employment, other insurance coverage, medical care, advice or treatment with respect to any physical or mental condition regarding me or any of my minor children who are to be insured, to give such information to Western Reserve Life Assurance Co. of Ohio, its reinsurers, or any consumer reporting agency except the Medical Information Bureau, acting on Western Reserve Life’s behalf.

I authorize Western Reserve Life Assurance Co. of Ohio to obtain an investigative consumer report on me and upon my request I am entitled to receive a free copy of this report.

I authorize Western Reserve Life Assurance Co. of Ohio to obtain a motor vehicle report on me.

I understand that this information will be used by Western Reserve Life or its reinsurers, to determine eligibility for life insurance.

I agree that this authorization is valid for two and one-half years from the date signed. I know that I or my authorized representative have a right to receive a copy of this authorization upon request. I agree that a photographic copy of this authorization is as valid as the original.

I also hereby authorize Western Reserve Life Assurance Co. of Ohio to provide its affiliated companies any and all information provided herein and obtained hereafter on me. This authorization shall be valid from the date signed below until affirmatively withdrawn in writing by myself.

FRAUD WARNING: Any person who knowingly and with intent to injure, defraud, or deceive any insurer files a statement of claim or an application containing any false, incomplete, or misleading information is guilty of a felony in the third degree.

Signed at (city) (state) on (date)

Signature of Primary Insured or Proposed Insured
(if over age 15 must sign)

Signature of Owner if other than proposed Insured

Signature of Spouse (if applicable)

Signature of Other Insured age 15 or over

Signature of Other Insured age 15 or over

Signature of Licensed Agent
Agent #

FAIR CREDIT REPORTING ACT

A routine investigative consumer report may possibly be made regarding your general reputation, character, mode of living and personal characteristics. This information may be obtained through personal interviews with your friends, neighbors and associates. Should you desire additional information on the nature and scope of such a report, you may write the Underwriting Department, Western Reserve Life Assurance Co. of Ohio, PO Box 9009, Clearwater, FL 33758. You may also request information concerning the nature and scope of the investigation to be performed.

THE MEDICAL INFORMATION BUREAU PRE-NOTICE

The Medical Information Bureau (“MIB”) is a non-profit organization of life insurance companies which operates as an information exchange for its members.

We may make reports to the MIB regarding factors affecting your insurability. Underwriting decisions, however, are not reported to the MIB. If you apply to another Bureau member company for life or health insurance or submit a claim for benefits, the MIB will, upon request, provide that company with information in its file.

Upon your written request, the MIB will arrange for disclosure to you of any information it has in your file. If you feel the information in the MIB’s file is incorrect, you may contact the MIB and seek a correction in accordance with procedures outlined in the Federal Fair Credit Reporting Act. The address of the MIB’s office is: MIB, Inc., P.O. Box 105, Essex Station, Boston, MA 02112. MIB’s telephone number: (617) 426-3660.

If you would like to know more about how we collect, evaluate and control information about you as one of our applicants for insurance, our sales representatives will be happy to assist you or you may contact us at our office.

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What the Western Reserve Policy Reinstatement Fee Form Is

The Western Reserve Policy Reinstatement Fee Form documents payment and administrative details required to reinstate a lapsed insurance policy issued through Western Reserve. It captures insured identity, policy number, reinstatement effective date, fee amount and payment method, attestations about prior coverage and health status when applicable, and signature blocks for the policyholder and insurer representative. The form creates a record that administrative staff, underwriting, and billing teams use to confirm receipt of fees and to update policy status in policy administration systems and customer accounts.

Why this form matters for policyholders and carriers

A completed reinstatement fee form provides a clear audit trail that fee payment was accepted and that the insured met reinstatement prerequisites. It reduces disputes about effective dates, supports regulatory compliance for insurance recordkeeping, and speeds policy reinstatement by standardizing the information carriers need to process the request.

Why this form matters for policyholders and carriers

Who typically completes or reviews this form

Typical participants include the returning policyholder, the insurance agent or broker, and the carrier's customer service or underwriting staff.

  • Policyholder or authorized representative — provides personal details, policy number, payment authorization, and signature.
  • Agent or Broker — may complete agent section verifying past coverage and submit the fee on behalf of the insured.
  • Carrier administrator or underwriter — reviews answers, records payment, and approves reinstatement in policy systems.

Each party's role is recorded on the form to establish who provided payment and who authorized the reinstatement, aiding later audits or customer inquiries.

Core elements found in a professional reinstatement fee form

A complete form balances minimal data entry with sufficient documentation to process reinstatement reliably. Common elements include policy identifiers, payment details, eligibility attestations, signature blocks, internal routing fields, and an audit trail for administrative use.

Policy identifier

Policy number, product name, and insured's account ID to locate the policy record.

Insured details

Full legal name, DOB, address, and contact phone/email for verification and notices.

Reinstatement date

Requested effective date and the date the fee was received by the carrier.

Fee and payment

Fee amount, payment method (card, ACH, check), transaction ID and authorization data.

Attestations

Statements about prior coverage lapse reason, material changes, or health updates.

Processing fields

Internal use: reviewer name, approval code, and final status with timestamp.

Required data elements at a glance

Name: Full legal name
Policy: Policy number
Date: Effective date
Payment: Method and amount
Signature: Signed and dated
Reviewer: Carrier approver ID

Step-by-step: completing and submitting the form

Complete the form in the order shown below to ensure required data is captured and review steps are clear before submission.

  • 01
    1. Enter policy data: Locate policy number and enter insured details.
  • 02
    2. Confirm fee amount: Verify reinstatement fee with carrier schedule.
  • 03
    3. Provide payment info: Enter payment details and authorization.
  • 04
    4. Sign and submit: Sign, date, and send to the carrier contact.

Setting up an online workflow for this form

Configure a digital workflow so the form routes correctly to underwriting, billing, and archival systems.

Field Configuration
Policy lookup Auto-populate via policy number API
Payment capture Tokenize card data; store transaction ID
Routing Send to billing then underwriting
Archival Store PDF + audit trail in ECM

Where to send the completed Western Reserve form

After completion, route the form to the addresses and systems the carrier designates; digital submissions shorten handling time.

  • Agent upload: Upload to agent portal for processing.
  • Carrier email: Send to the insurer's dedicated intake address.
  • Policy system: Submit via carrier API for direct posting.
  • Records archive: File signed PDF in document management.

Digital signing and file format considerations

Use PDF or Word DOCX formats for compatibility with most carrier systems and eSignature platforms.

  • File types: PDF | DOCX supported
  • Authentication: Email, SMS, or stronger
  • Audit trail: IP, timestamp, and events

Verify the carrier's accepted formats and required signer authentication level before sending to ensure acceptance and compliance.

Timelines and typical processing expectations

Processing times vary by carrier and channels used; understanding deadlines helps set accurate expectations for customers and agents.

Same-day receipt:

Payment posted same business day for card/ACH

Underwriting review:

1–3 business days for eligibility checks

Final approval:

Typically within 3–7 business days

Policy update:

System status updated after posting

Customer notice:

Confirmation sent within 24 hours of approval

Key processing milestones from submission to reinstatement

A sequential milestone view helps teams track handoffs and monitor elapsed time during reinstatement processing.

01

Submission Received

Carrier acknowledges receipt and records submission date.

02

Payment Posted

Transaction verified and fee posted to policy ledger.

03

Underwriting Check

Underwriter confirms eligibility and material change disclosures.

04

Reinstatement Complete

Policy status set to active and confirmation sent.

Common mistakes to avoid

  • Incorrect policy number entered, causing misapplied payment and delay.
  • Missing signature or improperly executed electronic signature preventing processing.
  • Payment method mismatch or expired card leading to failed charges.
  • Incomplete attestations about health changes that require additional underwriting.

Risks if the form is incorrect or incomplete

Reinstatement delay: Coverage gap risk
Payment misallocation: Billing disputes possible
Underwriting denial: Policy may remain lapsed
Regulatory exposure: Recordkeeping violations
Customer complaints: Increased service costs
Audit findings: Requires remediation

Real-world examples of form use

Practical case examples illustrate common scenarios and the outcomes when a reinstatement fee form is used correctly.

Agent submission

An agent completed the form on behalf of a client to reinstate a homeowner policy

  • Agent attached payment token
  • The carrier posted payment same day and emailed confirmation to client, avoiding a coverage gap and claim risk.

Direct policyholder

A policyholder submitted the form with an expired card and updated ACH details

  • Carrier placed a temporary hold pending verification
  • Once cleared, underwriting reinstated coverage with an adjusted effective date and notified the insured.

Best practices to streamline reinstatement processing

Adopting consistent procedures reduces errors and speeds approvals across agents and carriers.

Verify policy identity
Confirm policy number and insured details before charging payment to avoid misapplied funds and reconciliation work.
Use secure payment capture
Tokenize card data and record transaction IDs to simplify disputes and refunds if needed.
Capture attestations clearly
Require explicit yes/no answers for material change questions to minimize follow-up underwriting inquiries.
Preserve audit records
Archive signed PDF plus audit trail metadata (IP, timestamp) to support regulatory reviews and internal audits.

Common eSignature platforms to accept and process the form

Compare typical vendor price and core capability rows relevant to processing signed reinstatement fee forms. signNow is listed first per platform comparison standards.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Trial available Trial available Trial available Trial available
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions and troubleshooting

Answers to common questions about completing, signing, and submitting the Western Reserve Policy Reinstatement Fee Form.


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