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Promissory Note and Security Agreement

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Security Agreement in Equipment used for a Business Purpose Securing a Promissory Note

Security Agreement made the day of , between

hereinafter

called the Debtor; and

of

Debtor warrants and covenants as follows:

1. Security Interest. Debtor, for valuable consideration, grants to Secured Party a security interest in the property described in Exhibit A attached hereto and made a part hereof, as well as all property of similar kind acquired in the future by Debtor, together with all additions, replacements, accessions, and substitutions, hereinafter called the Collateral, to secure the payment of $ as provided in the Promissory Note of Debtor having the same date as this Security Agreement (the Obligation).

2. Title to Collateral. Except for the security interest granted in this Security Agreement, Debtor is, or to the extent that this Agreement states that the Collateral is to be acquired, will be the owner of the Collateral free from lien, security interest or encumbrance. Debtor will defend the Collateral against all claims and demands of all persons at any time claiming it or any interest in it.

3. Business Purpose. The Collateral is now used or will be used when acquired primarily for business purposes and the Collateral is used or will be used primarily in the business of

4. Location of Collateral. The Collateral will be kept at

Debtor will promptly notify Secured Party of any change in the location of the Collateral. Debtor will not remove the Collateral from (the state of without the written consent of Secured Party.

5. Collateral as Fixture. Debtor will not permit the Collateral to be attached to real estate in such manner as to cause it to become a fixture.

6. Financing Statements. No financing statement covering the Collateral is on file in any public office. At the request of Secured Party, Debtor will join with Secured Party in executing one or more financing statements pursuant to the Uniform Commercial Code in form satisfactory to Secured Party and will pay the cost of filing wherever Secured Party considers filing to be necessary. If certificates of title are issued or outstanding with respect to any of the Collateral, Debtor will have the interest of Secured Party properly noted.

7. Transfer of Collateral. Debtor will not sell or offer to sell or otherwise transfer the Collateral or any interest in it without the written consent of Secured Party.

8. Insurance. Debtor will have and maintain insurance with respect to all Collateral against risks of fire (including extended coverage), theft, and other risks as Secured Party requires. The insurance shall contain such terms and be in such form, for such periods and written by such companies as may be satisfactory to Secured Party. The insurance shall be payable to Secured Party and Debtor as their interests may appear. Each policy shall provide for at least ten days' written cancellation notice to Secured Party and at request of Secured Party shall be delivered to and held by it. Secured Party may act as attorney for Debtor in obtaining, adjusting, settling, and cancelling the insurance and indorsing any drafts.

9. Liens and Care of Collateral. Debtor will keep the Collateral free from adverse lien, security interest or encumbrance and in good order and repair and will not waste or destroy the Collateral or any part of it. Debtor will not use the Collateral in violation of statute or ordinance. Secured Party may examine and inspect the Collateral at any time.

10. Taxes. Debtor will pay promptly when due all taxes and assessments upon the Collateral or for its use or operation or upon this Agreement or upon any note or notes evidencing the obligation.

11. Secured Party's Payment and Expenses. At its option, Secured Party may discharge taxes, liens, or security interests or other encumbrances at any time levied or placed on the Collateral, may pay for insurance on the Collateral and may pay for the maintenance and preservation of the Collateral. Debtor agrees to reimburse Secured Party on demand for payment made or expense incurred by Secured Party pursuant to the foregoing authorization.

12. Debtor's Right to Possession. Until default Debtor may have possession of the Collateral and use it in any lawful manner not inconsistent with this Agreement and not inconsistent with any policy of insurance on it.

13. Default. Debtor is in default under this Agreement upon the happening of any of the following events or conditions:

A. Default in the payment or performance of an obligation, covenant or liability contained or referred to in this Agreement;

B. Any warranty, representation or statement made or furnished to Secured Party by or on behalf of Debtor proves to have been false in any material respect when made or furnished.

C. Any event which results in the acceleration of the maturity of the Promissory Note secured by this Property.

D. Loss, theft, damage, destruction, sale or encumbrance to or of any part of the Collateral, or the making of a levy, seizure or attachment of it or any part of it.

E. Death, dissolution, termination of existence, insolvency, business failure, appointment of a receiver of any part of the property of, assignment for the benefit of creditors by, or the commencement of any proceeding under a bankruptcy or insolvency law by or against, Debtor or a guarantor or surety for Debtor.

14. Remedies. Upon default and at any time after default Secured Party may declare the obligation Secured by this Agreement immediately due and payable and shall have the remedies of a Secured Party under the Uniform Commercial Code. Secured Party may require Debtor to assemble the Collateral and make it available to Secured Party at a place to be designated by Secured Party which is reasonably convenient to both parties.

15. Severability. The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

16. No Waiver. The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

17. Governing Law. This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of

18. Notices. Unless provided herein to the contrary, any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

19. Attorney's Fees. In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

20. Mandatory Arbitration. Notwithstanding the foregoing, and anything herein to the contrary, any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

21. Entire Agreement. This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

22. Modification of Agreement. Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

23. Assignment of Rights. The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

24. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

25. Compliance with Laws. In performing under this Agreement, all applicable governmental laws, regulations, orders, and other rules of duly-constituted authority will be followed and complied with in all respects by both parties.

WITNESS our signatures as of the day and date first above stated.

By:

By:

Enter text

What a Promissory Note and Security Agreement Is

A Promissory Note and Security Agreement combines a borrower's written promise to repay a loan with a separate agreement that grants the lender a security interest in specified collateral. The note sets out the loan amount, interest, payment schedule and events of default, while the security agreement describes the collateral, perfection steps and remedies. Together these documents establish the lender's contractual claim and provide the basis for recording or filing actions to protect priority against third parties.

Why this combined document matters for lenders and borrowers

Combining the promissory note with a security agreement clarifies repayment terms and secures the lender’s interest in collateral, improving enforceability and priority. Proper drafting and perfection reduce the risk of competing claims and streamline collection or foreclosure remedies.

Why this combined document matters for lenders and borrowers

Who commonly completes a Promissory Note and Security Agreement

Parties should confirm internal authority to sign, lender due diligence needs, and whether additional agreements (guaranty, mortgage) are required.

  • Lenders and banks: Banks, credit unions and private lenders use the agreement to document loan terms and secure repayment.
  • Borrowers and guarantors: Businesses and individuals sign to acknowledge debt, repayment obligations, and collateral grants.
  • Secured parties and servicers: Asset-based lenders, equipment lessors and loan servicers rely on the form for perfection steps.

Step-by-step: completing the agreement

Follow a sequential process to reduce errors: prepare, verify parties, complete financial terms, then perfect security.

  • 01
    Prepare Document: Use a standard form or attorney-drafted template.
  • 02
    Verify Parties: Confirm legal names and signing authority.
  • 03
    Enter Financial Terms: Record principal, interest, and payment schedule.
  • 04
    Perfect Security: File UCC‑1 and complete any recording steps.

How to configure an online signing workflow

Set up a clear digital workflow so each signer receives the right fields and authentication before signing.

Field Configuration
Authentication Method Email link with optional SMS code or stronger ID verification
Template Usage Create reusable templates with conditional fields for repeat transactions
Conditional Fields Show collateral clauses only when secured by personal property
Bulk Send Use for mass loan documents or standardized closings

Typical routing: from draft to fully executed file

A concise digital process improves turnaround: upload, tag fields, authenticate signers, and finalize with an audit trail.

  • Upload Document: Import PDF or Word template.
  • Place Fields: Add signature, date, and initial fields.
  • Send to Signers: Route in order or as parallel signing links.
  • Capture Execution: Save signed copy and audit trail.

Technical requirements for digital completion

Ensure the provider supports ESIGN and UETA compliance, offers tamper-evident signed files, and retains a searchable audit trail for the record.

  • Supported Formats: PDF, DOCX, and HTML
  • Integrations: Connectors for NetSuite, Salesforce, Google Workspace
  • Authentication Options: Email, SMS code, or advanced ID checks

Key dates and timing to track

Track signing, filing and payment milestones to protect priority and avoid penalties.

Signing Deadline:

Date by which all parties must sign to lock original terms.

UCC Filing Window:

File promptly; earlier filing strengthens priority against later liens.

Recording Deadline:

Record mortgages or deeds according to county rules to ensure public notice.

Payment Due Dates:

Follow the scheduled installments to avoid default.

Statute of Limitations Impact:

Effective date can affect how long enforcement actions remain viable.

Milestone timeline from execution to enforcement

A milestone view helps coordinate signing, perfection, and eventual remedy steps for a secured loan.

01

Preparation and Review

Draft agreement, confirm collateral and obtain internal approvals.

02

Execution and Authentication

Parties sign, with any required notarization or witness steps completed.

03

Perfection and Recording

File UCC‑1 or record mortgage to perfect security interest.

04

Default Remedies

Enforce remedies per agreement and applicable law after default.

Common preparation mistakes to avoid

  • Failing to use the borrower’s exact legal name, which complicates UCC searches and may cause a financing statement to be ineffective.
  • Providing vague collateral descriptions such as 'all assets' without specificity, which can make perfection and enforcement uncertain.
  • Skipping UCC‑1 filing or delaying perfection, leaving the lender unprotected against subsequent secured creditors.
  • Omitting clear default remedies or acceleration language, which can hinder swift enforcement and increase litigation risk.

Immediate risks of an improper agreement

Unperfected Lien: Loss of priority
Ambiguous Collateral: Enforceability disputes
Incorrect Signatory: Voidable obligations
Missed Filing: Competing creditors prevail
Noncompliance Costs: Legal and collection fees
Tax Consequences: Reporting errors may trigger penalties

Essential data elements to include

Borrower Name: Full legal name
Lender Name: Full legal name
Principal Amount: Numeric and written
Interest Rate: APR or stated rate
Collateral Description: Specific identifiers
Governing Law: Selected state

Core contractual and security features explained

A professional Promissory Note and Security Agreement contains precise clauses that define obligations, collateral, and enforcement to reduce ambiguity and support legal remedies.

Parties & Recitals

Identify lender, borrower, guarantors and briefly state transaction purpose. Clear party identification prevents later challenges to authority or identity.

Loan Terms

Specify principal, interest rate, payment schedule, prepayment options, late fees, and acceleration triggers to avoid disputes about amounts owed.

Security Grant

Describe collateral by type and identifiers. State the grant of a security interest and any after‑acquired property clauses.

Perfection Steps

Detail UCC‑1 filing, recording requirements, and any steps needed to perfect a lien in specific jurisdictions or for particular asset classes.

Default & Remedies

List events of default, acceleration rights, repossession or foreclosure procedures, and any cure periods permitted to the borrower.

Covenants & Representations

Include affirmative and negative covenants, accuracy of representations, insurance requirements, and reporting obligations to monitor collateral value.

Supporting documents and export formats

Assemble related documents and choose standard file formats to ease filing, auditing, and long‑term storage.

Signed PDF

Export a tamper-evident PDF/A copy that includes the audit trail and signature certificate for court or third‑party review.

Editable DOCX

Keep a DOCX master for template reuse and redlining during negotiations prior to final execution.

Supporting Exhibits

Attach collateral schedules, security descriptions, guaranties, and UCC‑1 copies as enforceable exhibits.

Recording Packages

Prepare county recording or Secretary of State packages when mortgages, deeds, or financing statements are required.

Real-world examples of digital execution

Practical examples show how organizations use online signing to speed closings and maintain compliance.

Optica Ventures (Brian Fitzgibbons)

Optica used a digital workflow to complete financing documents rapidly and remotely.

  • Simplified customer experience.
  • The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers, enabling faster closings without in-person signings.

Martin Properties (Tim Martin)

A real estate operator processed loan and security documents entirely online for property acquisitions.

  • Mobile signing on site.
  • I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently.

eSignature vendor comparison for executing loan documents

Compare baseline pricing and feature availability across common eSignature vendors. signNow appears first and includes a range of plans for single users to site licenses.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions and practical answers

Answers to common legal and technical questions about using electronic promissory notes and secured agreements.


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