Parties
Clearly identify seller and buyer by legal entity name, state of formation, and primary address.
A precise Wholesale Purchase Agreement reduces commercial risk by defining price, quantity, delivery schedule, inspection rights, warranty scope, remedies for breach, and allocation of freight and insurance. When properly executed it is enforceable under ESIGN (15 U.S.C. ch. 96) and UETA in most states; New York follows ESRA. Clear terms also simplify tax reporting, UCC filings for secured transactions, and dispute resolution.
Use the agreement whenever repeated or large-value transactions occur to ensure predictable performance, facilitate financing or inventory pledges, and support regulatory reporting.
Clearly identify seller and buyer by legal entity name, state of formation, and primary address.
Specify product codes, SKU, unit measures, packaging, and accepted tolerances for quantity and quality.
State unit price, discounts, payment terms (net days), late fees, and currency.
Define Incoterm or delivery point, who bears freight/insurance, and when title and risk transfer.
Establish inspection window, rejection process, return shipping, and remedy for nonconforming goods.
Describe express warranties, disclaimers, limitations of liability, and indemnity obligations.
| Field | Configuration |
|---|---|
| Signature Placement | Add signature and date fields for each party; require printed name and title. |
| Signer Order | Specify sequential or parallel signing to reflect negotiation flow. |
| Authentication | Use email + SMS code or stronger ID proofing for high-value deals. |
| Retention & Archive | Enable immutable audit trail and export signed PDF/A for long-term storage. |
Maintain access controls, audit logs, and secure backups; for health or regulated data ensure a BAA is in place and stronger signer authentication is used for high-value contracts.
Specify payment due date (e.g., Net 30) and late fee effective date.
State shipment or delivery period and acceptable delivery variance.
Define how long buyer has to inspect and reject goods after delivery.
Identify the date or event when title and risk transfer to buyer.
Track dates for 1099 or sales tax filings relevant to the transaction.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes (BAA available) | Yes (BAA available) | Varies | Varies |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Parties agree on terms and prepare the final draft for signature.
Agreement is signed by authorized representatives and dated.
Seller ships goods per delivery terms; tracking and proof of delivery recorded.
Buyer inspects goods within the stated period and accepts or rejects per contract.
Their team standardized supplier terms to reduce negotiation time and speed order processing.
Tech Data centralized signature workflows across business units to accelerate sales.