Clear Measurements
Include labeled Width x Height fields, mounting type (inside/outside), tolerance notes, and a required measurement confirmation checkbox to prevent production errors.
A professional Window Treatment Order Form standardizes measurements, choices, and payment terms so suppliers can manufacture to spec, installers can schedule efficiently, and customers have an auditable agreement. For transactions carried out electronically, ensure the record meets ESIGN and applicable state rules to preserve enforceability and evidentiary value.
Different roles complete or rely on the order form at various stages of the project.
Proper role-based completion reduces rework and supports clear responsibility for measurement, payment, and installation.
| Field | Configuration |
|---|---|
| Measurement Fields | Make numeric; validate min/max; require mount type |
| Photo Upload | Accept JPEG/PNG; require at least one image per room |
| Signature Field | Require signer name and date; retain audit trail |
| Payment Authorization | Tokenize card; store token for final capture |
Ensure the platform supports secure uploads, field validation, and integrations with production and accounting systems.
Integration with scheduling, inventory, and payment systems reduces manual entry and shortens fulfillment cycles.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | No | No | No | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Include labeled Width x Height fields, mounting type (inside/outside), tolerance notes, and a required measurement confirmation checkbox to prevent production errors.
Require exact model numbers, fabric or finish codes, control type, and motorization options so the fabricator receives an unambiguous bill of materials.
Capture installation address, building access instructions, elevator/truck restrictions, and preferred windows for staging to avoid failed installs.
Record deposit percentage, balance due timing, accepted payment methods, and any cancellation fee schedule to manage cashflow and disputes.
Provide a signature block with date and printed name plus an audit trail for electronic signatures to document authorization to proceed.
Add an explicit change-order section that documents scope changes, extra charges, and revised delivery dates to control scope creep.
Typically at order placement to commence production
Ranges from 1–6 weeks depending on product and customization
Booked after production ETA is confirmed
Due prior to or at installation
Varies; restocking or cancellation fees may apply
Customer signs and deposit clears; production authorization begins.
Shop cuts and assembles components per confirmed specs.
Parts are shipped to site or staging location.
Installer completes work; customer signs final acceptance.
A homeowner provided labeled measurements and photos at order submission
A facilities manager used batch ordering with standardized window IDs
The individual or authorized representative who signs to accept product specifications, pricing, and payment terms; their signature legally binds the purchase contract and production authorization.
An authorized company representative who signs to confirm acceptance, production schedule, and warranty terms on behalf of the supplier; maintains responsibility for fulfillment and service.