Establishing secure connection…Loading editor…Preparing document…

Workers' Compensation Claim Guide

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

KENTUCKY DEPARTMENT OF WORKERS’ CLAIMS
AGREEMENT AS TO COMPENSATION AND ORDER APPROVING SETTLEMENT

FORM 110-I    Injury    Revised February 2020

Frankfort, KY 40601

Workers’ Compensation Claim No.

IF THIS FORM IS NOT PROPERLY COMPLETED, IT WILL BE DISAPPROVED.

Every Section should be filled in. If a section is not applicable, fill in the blank with N/A.
A separate Form 110 is required for each claim number in a consolidated case.

Claimant Name

SSN/Green Card
Date of Birth

Claimant Mailing Address

Claimant City, State, Zip Code

Claimant E-mail Address

Employer Name

Employer Mailing Address

Employer City, State, Zip Code

Insurer/Self-Insured/Self-Insurance Group Name

Insurer Mailing Address

Insurer City, State, Zip Code

Other Participating Party Name

Other Participating Party Mailing Address

Other Participating Party City, State, Zip Code

INJURY

Injury Date: Location (City, County, State):

Body part(s) affected:

Nature of Injury(ies):

Brief description of occurrence resulting in injury:

MEDICAL INFORMATION

Medical expenses paid: $ Date of last medical payment:

Medical expenses unpaid or contested: $

Surgery performed: (check one) Yes    No    Nature of surgery:

Impairment ratings: (Attach entire medical report that provides ratings)

%

%

%

Date Given

Date Given

Date Given

Physician

Physician

Physician

Diagnosis or diagnoses:

Restrictions on activities – Attach most recent medical report setting forth physical restrictions.

WORK INFORMATION

Type of work performed at time of injury:

Average weekly wage at time of injury: $ Date of return to work after injury:

Wages upon return to work: $ Type of work performed after injury:

Type of work performed at time of settlement:

Does plaintiff/employee qualify for increased benefits under KRS 342.730(1)(c) 1 or 2? Yes    No

BENEFIT AND SETTLEMENT INFORMATION

TTD: Paid from to @ $ * = $

PPD/PTD: Monetary terms of settlement: paid in lump sum, or weekly for weeks.

Settlement computation:

WAIVER(S)

Waiver or buyout of past medical benefits Yes No

Waiver or buyout of future medical benefits Yes No

Waiver of vocational rehabilitation Yes No

Waiver of right to reopen Yes No

MSA: Yes    No

If yes, amount of Medicare Set Aside

Lump Sum

Periodic payments: * * =

Total Settlement: + =

If settlement terms provide for lump sum representing weekly benefits greater than $100, does claimant have an adequate source of income during disability? Yes    No

Source of income: Amount: $

OTHER INFORMATION

If additional information is pertinent to settlement, explain below:

Other responsible parties against whom further proceedings are reserved:

If waiving medical benefits, please acknowledge by signing below:

I understand that my health insurance may not cover any medical expenses for my injury and I may be held responsible for payment of medical expenses for my injury. I understand and have been advised that medical benefits under the Kentucky Workers Compensation Act are payable for the cure and/or relief of my work injury although possibly subject to time limitation. I have not been promised that any entity will automatically pay for medical expenses related to my injury. I have conferred with my treating physician about medical treatment I may require in the future and am satisfied that the amount being paid for the waiver of future medical benefits is adequate to provide for that treatment.

Plaintiff/Claimant Signature

If not waiving medical benefits in a claim subject to 780-week benefit limit, please acknowledge by signing below:

I understand that the Defendant/Employer or its insurance carrier remains liable for reasonable and necessary medical benefits related to my injury, but that the liability is potentially limited as explained below. The Defendant retains the right to challenge medical treatment by filing a medical dispute. I will receive notice of such a challenge by a Motion to Reopen and Form 112/Medical Dispute. The Defendant’s obligation to pay medical benefits will expire 780 weeks from the date of my injury unless I have applied for and been granted a continuation of medical benefits. The Department of Workers Claims will mail to me a notice letter twenty-six (26) weeks before the 780-week anniversary date of my injury explaining that the Defendant’s liability for medical benefits will expire on that date unless I successfully apply for an extension. It is my responsibility to notify the Department of Workers Claims of any changes to my physical or electronic mailing addresses to ensure I receive this notice letter. My application for continuation of medical benefits must be filed within 75 days prior to the termination of the 780-week allowance for medical benefits.

Plaintiff/Claimant Signature

If not represented by an Attorney, please acknowledge by signing below:

I understand that I have a right to obtain an Attorney of my choice to review this Agreement and by signing below; I acknowledge that I have waived that right. By waiving that right, I understand I will be held to the same standard as an Attorney and this Agreement will be enforceable as if represented by Attorney.

Plaintiff/Claimant Signature

Plaintiff/Claimant Signature

Attorney or representative for claimant (Signature)

Attorney or representative for claimant (Name typed)

Mailing Address

City, State, Zip Code

Attorney or representative for employer (Signature)

Attorney or representative for employer (Name typed)

Mailing Address

City, State, Zip Code

Enter text✕

What the Workers' Compensation Claim Guide Is

The Workers' Compensation Claim Guide is a structured document and reference that helps employees, employers, and claims administrators collect and submit the information required to report a workplace injury, document medical treatment, and support a claim with the state workers' compensation board or insurer. It consolidates claimant details, incident description, medical provider information, wage data, and employer incident reports into a single, consistent format to reduce delays, clarify responsibility, and create an auditable record for benefits determination and appeals.

Why a Clear Claim Guide Matters

A professional claim guide streamlines evidence collection, reduces follow-up requests from insurers, and supports faster eligibility decisions. Organized, complete submissions lower the risk of denials and preserve appeal rights under state statutes.

Why a Clear Claim Guide Matters

Who Typically Uses This Guide

Using the same guide across stakeholders reduces transcription errors and creates a single source of truth for audits and appeals.

  • Injured workers: Provide personal details, injury description, and treatment history for claim initiation.
  • Employers and supervisors: Record incident reports, witness statements, and wage verification for benefit calculations.
  • Claims administrators and insurers: Use the guide to evaluate compensability and coordinate medical management.

Essential Sections to Include

A complete Workers' Compensation Claim Guide contains six core sections that together document the incident, medical care, employment facts, witness testimony, employer inputs, and administrative tracking.

Claimant Details

Full legal name, contact, SSN or TIN where required, date of birth, employment classification, and home address to identify the injured worker and match payroll records.

Incident Report

Date, time, location, detailed description of how the injury occurred, photos if available, equipment involved, and immediate corrective actions taken at the scene.

Medical Treatment

Name and contact of treating provider, dates of treatment, diagnosis codes or impressions, work restrictions, and return-to-work instructions.

Employer Verification

Supervisor statement, payroll verification for average weekly wage calculations, employer contact for follow-up, and information about safety programs or prior incidents.

Witness Statements

Signed or recorded accounts from witnesses with contact details and short accounts of what they observed to corroborate the incident sequence.

Administrative Log

Claim ID, filing dates, evidence attachments, communications log, and claim status notes to support timely processing and appeals.

Step-by-Step: Completing and Submitting the Guide

Follow these four steps to prepare and deliver a complete claim package to the insurer or state board.

  • 01
    Gather information: Collect claimant, employer, witness, and medical details.
  • 02
    Complete the form: Enter required fields and attach supporting documents.
  • 03
    Review for accuracy: Confirm dates, names, and wage figures match payroll records.
  • 04
    Submit to payer: Send to insurer or state board via the accepted channel.

Configuring an Online Submission Workflow

Set up a digital process that maps who fills which fields and how documents are routed for review and signature.

Field Configuration
Claimant Input Required fields, optional attachments
Employer Review Review fields, add payroll verification
Medical Records Provider uploads via secure portal
Final Submission Route to insurer and state board

Where to File or Send the Completed Guide

Submission destinations depend on whether an insurer, third-party administrator, or state workers' compensation board handles claims in your jurisdiction.

  • Insurer Portal: Upload claim package through insurer web portal.
  • Third-Party Administrator: Email or portal as directed by TPA instructions.
  • State Board: File with the state workers' compensation agency when required.
  • Fax or Mail: Use only if digital submission is not accepted.

Digital Signing and File Format Considerations

Ensure the chosen workflow meets state evidentiary standards and that records can be exported in a reproducible format for audits.

  • Accepted Formats: PDF, DOCX, or scanned images
  • Authentication: Email, SMS, or advanced methods
  • Integrations: Works with major systems

Timelines and Key Deadlines to Watch

Timely filing preserves benefit rights; deadlines differ by state and by whether the claim is with an insurer or filed directly with a state board.

Initial Employer Report:

Often within 7 days of notice to employer; varies by state

Claimant Notice:

Notify employer as soon as practicable; some states set specific windows

Insurer Filing:

Insurer may have internal deadlines to open a file and begin benefits

Statute of Limitations:

Filing windows for benefits vary; consult state statute for exact period

Appeals Deadlines:

Short timelines for appeals — often 20–60 days after decision

Typical Milestones in Claim Processing

A workers' compensation claim usually follows a sequence of milestones from reporting to resolution.

01

Report Filed

Claimant or employer files initial notice with insurer or agency.

02

Investigation

Insurer reviews incident and medical evidence.

03

Decision Issued

Insurer or board determines compensability and benefit amounts.

04

Appeal or Closure

Claim is appealed or administratively closed after resolution.

Common Preparation Mistakes to Avoid

  • Incomplete dates and inconsistent timelines that force requests for clarification and delay benefits.
  • Missing medical provider details or unsigned medical releases that prevent records retrieval.
  • Incorrect wage reporting or omitted pay periods leading to incorrect benefit calculations.
  • Failing to document witness contact information or safety reports that weaken claim credibility.

Risks and Consequences of Inaccurate Submissions

Claim Denial: Possible denial of benefits
Delayed Payments: Extended wait for wage replacement
Appeal Costs: Additional legal or administrative fees
Penalties: State penalties for late reporting
Fraud Risk: False statements may trigger prosecution
Recordkeeping Risk: Failure to retain records for audits

Security and Compliance Essentials

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Timestamped logs and signer attribution
Access Controls: Role-based permissions and user management
HIPAA Controls: BAA required for PHI exchange
Standards: SOC 2 Type II and ISO 27001 compliance
Accessibility: WCAG 2.0 Level AA support

Electronic Signature vs Digital Signature

Understand the distinction: digital signatures are a cryptographic subset of electronic signatures and offer stronger non-repudiation in regulated contexts.

Criteria Electronic Signature Digital Signature
Definition any electronic mark pki-based cryptographic mark
Legal Acceptance yes under esign/ueta yes and preferred for high-assurance
Technical Method audit trail, image overlay certificate + private key
Non-Repudiation audit evidence only strong cryptographic proof

eSignature Pricing and Feature Snapshot

Compare starting prices and key capabilities relevant to workers' compensation workflows; signNow appears first for easy comparison across vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Varies by vendor — check provider for details Varies by vendor — check provider for details Varies by vendor — check provider for details Varies by vendor — check provider for details
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes No No

Examples from Practice

Real-world examples illustrate how a consistent claim guide reduced processing time and improved claim completeness.

Optica Ventures

Optica's operations team standardized a single claim guide for field incidents to reduce follow-up requests.

  • They used a templated workflow for each incident.
  • The result was fewer clarifications and faster coordination between clinic records and payroll, helping the company close files more quickly while documenting corrective actions.

Martin Properties

A property management firm used the guide to capture contractor injury details onsite via mobile.

  • Mobile capture reduced transcription errors.
  • That digital record enabled the insurer to accept the initial submission without multiple calls, accelerating indemnity decisions and limiting business disruption.

Tips for Accurate, Efficient Completion

Adopt clear habits and tools that reduce rework and support compliance with statutory deadlines.

Use consistent formats
Standardize dates (MM/DD/YYYY), wage figures, and name formats across payroll and claim records to avoid reconciliation delays.
Attach supporting evidence
Include photos, medical notes, and time sheets at first submission to minimize insurer follow-up and speed decisions.
Secure medical releases
Obtain signed authorizations to allow direct retrieval of treatment records and reduce administrative friction.
Log communications
Maintain an audit log of notices and submissions to support appeals and defend timelines.

Who Can Sign and Certify the Guide

Claimant

The injured worker is the primary signer for the claimant sections, attesting to the accuracy of the injury description and medical history; electronic signatures are acceptable if state law and the receiving entity permit them.

Employer Representative

A supervisor or authorized HR representative certifies employer-provided details, payroll verification, and incident investigations; signatory authority should align with company delegation policies.

Frequently Asked Questions and Troubleshooting

Answers to common questions about form completion, signatures, and record handling to prevent delays and compliance issues.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users