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Workers' Compensation Form

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Final Admission of Liability

Workers’ Compensation (WC) # Average Weekly Wage

Claimant’s Name Date First Payment of TTD

Social Security # Date of MMI

Date of Injury Date First Payment of PPD

Carrier Claim # Employer

Insurance Carrier Third Party Administrator

NOTICE TO CLAIMANT:

This Final Admission of Liability is a legal document listing benefits that have been or will be paid. You have the right to disagree or object to benefits admitted or not admitted. If you do not object to this admission within 30 calendar days of the date of the final admission, your file will automatically close. Objection information is attached.

If you disagree with the benefits admitted or not admitted you must do the following:

1. Within 30 days, complete the attached objection form or write a letter to the Division of Workers’ Compensation, 633 17th St., Suite 400, Denver, CO 80202-3660 with a copy to the insurance carrier or self-insured employer stating that you object to this admission. You must also file an application for hearing with the Office of Administrative Courts on any disputed issues.

2. Within the same 30 days, if you disagree with the date of MMI or whole person impairment rating, complete the attached I. Notice and Proposal and II. Application for a Division Independent Medical Examination (DIME) and send it to the insurance carrier or self-insured employer and the Division.

3. If a DIME is requested, you are not required to file an application for hearing until after the DIME is completed.

BENEFIT SUMMARY

Medical (PPD): to Date (total) $

Disfigurement (total) $ Whole Person Impairment % Age

Vocational Rehabilitation Services (total) $

or

Temporary Total Disability (TTD) (total) $ Scheduled Impairment % Part of Body Code

Temporary Partial Disability (TPD) (total) $ Scheduled Impairment % Part of Body Code

Stipulation $

Permanent Total Disability (PTD) $

Safety Rule Violation Offset (Attach Calculation)

Waiting Period Dates:

Admit to Maintenance Care after MMI? Yes No Pursuant to Dr. 's medical report dated

Remarks and basis for permanent disability award:

BENEFIT HISTORY

Type of Benefits Time Periods Weeks Rate per Week $ Totals $

Type of Benefits Time Periods Weeks Rate per Week $ Totals $

Type of Benefits Time Periods Weeks Rate per Week $ Totals $

Type of Benefits Time Periods Weeks Rate per Week $ Totals $

Type of Benefits Time Periods Weeks Rate per Week $ Totals $

Type of Benefits Time Periods Weeks Rate per Week $ Totals $

Type of Benefits Time Periods Weeks Rate per Week $ Totals $

The above time periods include the dates specified. Amount of Interest Paid $

Amount of Penalties Paid $

Amount Overpaid $ (See Remarks)

Claims Representative Phone # Toll-Free Phone #

Address

CERTIFICATE OF MAILING

Copies of this document were placed in the U.S. mail or delivered to the following parties this day of , .

List names and addresses of all persons copied:

Claimant:

Claimant's Attorney:

Employer:

Carrier's Attorney

Division of Workers’ Compensation, 633 17th St., Suite 400, Denver, CO 80202-3626

By

Objection to Final Admission of Liability

Name of Claimant: Social Security #:

Workers’ Compensation (WC) #: Date of Injury:

Insurance Carrier Claim #: Date of Final Admission:

I contest this admission. Check the boxes that apply:

I am requesting a Division Independent Medical Examination (DIME).

I will mail or deliver an Application for Hearing form on disputed issues to the Office of Administrative Courts within 30 calendar days of the date of the Final Admission.

I. Notice and Proposal

Requesting party: Claimant Carrier

WC#: Date of Injury: Need for Interpreter? Yes No

Claimant’s Name: Phone #:

Email:

Claimant’s Address:

City: State: Zip:

*Claimant’s Attorney: Phone #:

Email:

Address:

Carrier: Phone #:

Adjuster: Phone #:

Email:

Address:

*Carrier’s Attorney: Phone #:

Email:

Address:

I propose any one of the following physicians to conduct the DIME:

1) 2) 3)

7. Notice Regarding PAYMENT FOR DIME:

I hereby certify that I will be responsible for payment of the DIME to the DIME Physician.

II. Application for a Division Independent Medical Examination (DIME)

WC#: Date of Injury:

Claimant Name:

Medical Reason for DIME

The Physician will consider the issues of Maximum Medical Improvement, Permanent Impairment, and Apportionment.

Check specific Region(s) and part(s) of the body and/or conditions to be evaluated.

Total Number of Regions Checked:

Region 1: Upper Extremity

Right Left

Hand

Wrist

Elbow

Shoulder

Carpal Tunnel

CRPS

Thoracic Outlet Syndrome (TOS)

Region 2: Lower Extremity

Right Left

Foot

Ankle

Knee

Hip

CRPS

Region 3

Psychological

Traumatic Brain Injury (TBI)

Region 4: Spine

Cervical

Thoracic

Lumbar

Pelvis

Sacroiliac Joint

Region 5: Ear, Nose and Throat (ENT)

Ear (Hearing)

Face

Temporomandibular Joint (TMJ)

Vestibular Disorder

Nose and Throat

Region 6: Other

Digestive

Hernia

Cardiovascular

Hematopoietic

Endocrine

Skin

Urinary & Reproductive

Respiratory/Pulmonary

Visual

Preferred geographical location of examination:

Physician Selection Process

Medical Provider History

List the name AND address of each physician who has evaluated or treated the claimant for this and/or any other medical condition or injury. If a physician assigned an MMI date or an impairment rating, list the information. At least one MMI date must be listed for the DIME to proceed.

Physician Name Physician Address MMI Date % Rating

Physician Name Physician Address MMI Date % Rating

5. PAYMENT for DIME: Check ONE box only.

$1,000 - If less than two (2) years after the date of injury and/or less than three (3) body regions.

$1,400 - If two (2) or more years but less than five (5) years after the date of injury and/or three (3) or four (4) body regions.

$2,000 - If five (5) or more years after the date of injury and/or five (5) or more body regions.

The requesting party will be responsible for payment of the DIME to the selected physician unless an order of indigence has been granted.

If parties agree on a DIME physician during the negotiation process the parties shall agree upon a fee with the physician.

6. CERTIFICATE OF MAILING

Copies of this document were sent to the Division and the following parties this day of , .

List names and addresses of all persons copied:

Claimant:

Claimant’s Attorney:

Carrier:

Carrier’s Attorney:

By:

Print Name

Enter text

What the Workers' Compensation Form Is and when it applies

A Workers' Compensation Form is the standardized document used to report a work-related injury or illness, capture claimant and employer details, and initiate benefit and medical-payments processes. It documents the incident date, description of the injury, treating provider information, wages, and any lost-time details so insurers and state agencies can determine eligibility, calculate benefits, and preserve an evidentiary record for claims and audits. Employers, claim handlers, medical providers, and employees rely on this form for initial intake, claim adjudication, and future reference in appeals or OSHA/agency reviews.

Why completing the Workers' Compensation Form correctly matters

Accurate, timely completion preserves the injured worker's rights, ensures correct benefit payments, and reduces exposure to fines or disputed claims. It creates a verifiable record for insurers, regulators, and legal proceedings while enabling faster medical treatment authorization and payroll adjustments.

Why completing the Workers' Compensation Form correctly matters

Who typically completes and relies on this form

Primary users include employers, HR or safety officers, injured employees, medical providers, and insurance claims examiners.

  • Employers and HR: Prepare incident details, payroll history, and submit claim notifications to insurers and state agencies.
  • Injured employees: Provide personal, incident, and medical information; sign attestations and authorizations to start benefits.
  • Insurers and adjusters: Use the form for eligibility review, benefit calculations, medical authorization, and claim notes.

Timely coordination between these users reduces processing delays and improves the accuracy of benefit determinations.

Step-by-step: Filling out a Workers' Compensation Form

Follow this sequential checklist to ensure the form is complete and acceptable to insurers and state agencies.

  • 01
    Report the incident: Record date, time, location, and immediate description of how the injury occurred.
  • 02
    Identify parties: Enter claimant and employer legal names, addresses, and contact details.
  • 03
    Detail injuries: List body parts, diagnosis codes if known, and treating provider information.
  • 04
    Signatures and dates: Obtain claimant and employer signatures and the signature date to validate the report.

How the filing and review process typically flows

A consistent routing process ensures the claim moves from reporting to resolution with required documentation and approvals.

  • Employee reports: Worker notifies employer of injury and provides initial details for the form.
  • Employer files: Employer or HR completes form and sends it to insurer and state where required.
  • Insurer reviews: Adjuster evaluates eligibility, requests medical records, and authorizes treatment or benefits.
  • Claim outcome: Benefits paid, denied, or disputed; appeals triggered if parties disagree.

Configure digital workflows for Workers' Compensation Forms

Standardize field placement, required fields, and routing to minimize manual errors and speed processing.

Field Configuration
Required fields Claimant name, date of injury, employer, injury description
Conditional logic Show wage-loss fields only if 'Lost time' is checked
Routing Auto-send to insurer and HR on submit
Retention Tag for 7+ year retention where applicable

Digital submission and platform requirements

Choose a platform that supports secure e-signatures, audit trails, and the file formats your insurer accepts.

  • File formats: PDF, DOCX accepted by most insurers
  • Authentication: Email, SMS code, KBA as needed
  • Integrations: Works with HRIS and claims systems

Ensure the solution provides tamper-evident signed PDFs, an auditable event log, and secure storage to meet regulatory and evidentiary needs.

Essential components of a professional Workers' Compensation Form

A complete form groups claimant, employer, incident, medical, wage, and authorization details so claims can be evaluated without follow-up.

Claimant Information

Full legal name, date of birth, SSN or identifier, contact details, and employer relationship to ensure correct identity and benefit linkage.

Employer Details

Legal business name, address, employer identification number if required, supervisory contact, and payroll unit to verify coverage and payroll data.

Incident Facts

Location, date/time, witness names, description of the event, and immediate actions taken to document causation and compensate accurately.

Injury and Treatment

Body parts affected, diagnosis or symptoms, treating provider name and first visit date to enable medical authorization and billing.

Wage and Time Loss

Last date worked, average weekly wage or earnings period and anticipated lost-time dates for benefit calculation and temporary disability determinations.

Authorizations

Claimant signature, employer signature, and releases for medical records with dates to permit records retrieval and claim processing.

Security and compliance checkpoints for claims data

Encryption (In transit): TLS 1.2/1.3
Encryption (At rest): AES-256
Audit Trail: Timestamps, IP address, signer actions
HIPAA Controls: BAA required for PHI
ESIGN & UETA: Legal e-signature framework
Access Control: Role-based permissions

Key penalties and risks from incomplete or late filings

Claim Denial: Missing details can cause benefits to be denied
Delayed Payments: Incomplete forms delay medical and wage compensation
Regulatory Fines: State penalties for late employer reporting
Legal Exposure: Inaccurate records increase litigation risk
Tax/Payroll Errors: Incorrect wage data affects payroll reporting
Privacy Breach: Improper handling of PHI can trigger HIPAA issues

Common preparation errors to avoid

  • Incomplete incident descriptions that omit location or witness names, forcing follow-up and slowing benefit decisions.
  • Incorrect claimant identifiers (misspelled name, wrong SSN) that cause misrouting or require corrected submissions.
  • Missing treating provider details or treatment dates which delay medical authorization and claims payment.
  • Using ambiguous wage descriptions instead of precise pay periods and gross earnings, resulting in miscalculated benefits.

Typical timelines and filing expectations

Timely reporting and state-specific submission windows are critical; some deadlines trigger fines or affect benefit eligibility.

Report to Employer:

Immediately or as soon as practicable after injury

Employer Internal Filing:

Often within 24–72 hours to insurer for initial notice

State Filing Window:

Varies by state; commonly 7–30 days for formal employer reports

Medical Bills Submission:

Submit promptly to insurer to avoid payment delays

Appeal Periods:

State-specific; check agency deadlines for objections and hearings

Key milestones from injury to claim resolution

A clear milestone timeline helps parties track responsibilities and avoid missed deadlines.

01

Injury Occurs

Employee experiences injury or illness at work; document immediate facts.

02

Employee Reports

Worker notifies employer and provides incident details and initial medical info.

03

Employer Files Claim

Employer submits form to insurer and state where required for notice.

04

Insurer Resolution

Insurer accepts, denies, or requests further information and issues benefit decisions.

Real-world examples of streamlined claim intake

These scenarios illustrate common benefits of precise, digital-first claim forms in different sectors.

Construction Contractor

After a site injury, the foreman completed the form on a tablet within one hour

  • Digital photos attached immediately
  • The insurer requested one medical record and processed wage-loss benefits within seven days, reducing lost-time disputes and onsite delays.

Community Health Clinic

A clinic submitted a claimant's treatment summary with the form

  • BAA-protected eDelivery used for PHI
  • Timely provider details and signed authorizations allowed quick prior authorization and direct billing to the workers' compensation carrier.

Comparing eSignature options for Workers' Compensation Forms

Select a vendor that supports secure PDF output, audit trails, HIPAA if needed, and the volume model that fits your claims workflow.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Yes Yes Yes Yes
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical tips for accurate, efficient completion

Adopt consistent practices to reduce errors, speed approvals, and maintain regulatory compliance throughout the claim lifecycle.

Standardize fields
Use templates with required fields and conditional logic so no critical data is omitted; enforce formats like MM/DD/YYYY to prevent parsing errors during data transfer.
Capture evidence
Attach photos, witness statements, and treatment records at intake to avoid repeated requests and speed insurer decisions, particularly for high-severity incidents.
Apply role-based access
Limit PHI access to authorized staff and require BAAs with vendors. Maintain audit logs to show who viewed and signed records for regulatory review.
Use consistent retention
Implement a records schedule aligned with federal (IRS, HIPAA) and state retention rules and automate archival to ensure defensible storage and retrieval.

Frequently asked questions about Workers' Compensation Forms

Answers to common operational, legal, and technical questions about completing, signing, and storing Workers' Compensation Forms.


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