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Written Contract Agreement

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WRITTEN CONTRACT AGREEMENT

This Written Contract Agreement ("Agreement") is made and entered into as of by and between Party A: , whose principal place of business or residence is , and Party B: , whose principal place of business or residence is .

RECITALS

WHEREAS, Party A is engaged in the business or activity described as ; and

WHEREAS, Party B possesses the expertise and resources to provide certain services and deliverables described herein; and

WHEREAS, the parties desire to set forth their respective rights and obligations with respect to the services, compensation and related matters in a written agreement.

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

1.1 "Confidential Information" means all non-public information disclosed by one party to the other, whether oral, written, electronic or other form, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure.

1.2 "Deliverables" means the tangible and intangible work product to be delivered by Party B to Party A as described in Section 2.

2. SCOPE OF SERVICES

2.1 Services. Party B shall provide the services and produce the Deliverables in accordance with the specifications set forth below and in any attachments or statements of work agreed in writing by the parties.

3. TERM; TERMINATION

3.1 Term. The term of this Agreement shall commence on and continue until , unless earlier terminated in accordance with this Section.

3.2 Termination for Convenience. Either party may terminate this Agreement for any reason upon written notice to the other party delivered not less than days prior to the effective date of termination.

3.3 Termination for Cause. Either party may terminate for material breach if the breaching party fails to cure such breach within thirty (30) days after receipt of notice specifying the breach. Termination shall not relieve either party of obligations accrued prior to termination.

4. COMPENSATION; PAYMENT

4.1 Fees. Party A shall pay Party B the fees set forth below for the services and Deliverables. All fees are due in U.S. dollars.

4.2 Late Payment. Late payments shall accrue interest at the lesser of one percent (1%) per month or the maximum rate permitted by law. Party B may suspend performance for unpaid amounts following ten (10) days' written notice.

5. INVOICING; TAXES

5.1 Invoices. Party B shall submit invoices to Party A in accordance with the payment schedule. Invoices shall include reasonable detail identifying the services rendered and any expenses incurred.

5.2 Taxes. Each party is responsible for its own taxes. Party A shall pay any sales, use or similar taxes chargeable on the provision of services, except taxes based on Party B's net income.

6. CONFIDENTIALITY

6.1 Obligation. Each party shall: (a) hold Confidential Information in strict confidence; (b) use Confidential Information solely to perform its obligations under this Agreement; and (c) not disclose Confidential Information except to employees, contractors or advisors who have a need to know and who are bound by confidentiality obligations no less protective than those herein.

6.2 Exceptions. Confidential Information does not include information that is: (a) publicly known through no fault of the receiving party; (b) rightfully received by the receiving party from a third party without restriction; or (c) independently developed by the receiving party without reference to the disclosing party's Confidential Information.

7. INTELLECTUAL PROPERTY

7.1 Ownership of Preexisting Materials. Each party retains all right, title and interest in and to its preexisting intellectual property.

7.2 Deliverables. Unless otherwise agreed in writing, Party B hereby assigns to Party A all right, title and interest in and to the Deliverables created specifically for Party A under this Agreement upon full payment of all fees, subject to Party B's moral rights (if any) which Party B hereby waives to the fullest extent permitted by law.

8. REPRESENTATIONS AND WARRANTIES

8.1 Mutual Representations. Each party represents and warrants that it has full corporate or individual power and authority to enter into this Agreement and to perform its obligations hereunder, and that this Agreement is a valid and binding obligation enforceable against it in accordance with its terms.

8.2 Additional Warranty by Party B. Party B warrants that the services will be performed in a professional and workmanlike manner in accordance with industry standards. Party B does not warrant that the services will be error-free or that all objectives of Party A will be achieved.

9. INDEMNIFICATION

9.1 By Party B. Party B shall indemnify, defend and hold harmless Party A and its officers, directors, employees and agents from and against any third-party claims, liabilities, damages, losses and expenses (including reasonable attorneys' fees) arising out of or resulting from: (a) Party B's breach of Section 7; or (b) Party B's gross negligence or willful misconduct in performing the services.

9.2 Procedure. The indemnified party shall promptly notify the indemnifying party of any claim and permit the indemnifying party to assume control of the defense and settlement of such claim, provided that the indemnifying party may not settle any claim that imposes obligations on the indemnified party without the indemnified party's prior written consent.

10. LIMITATION OF LIABILITY

Except for liability arising from a party's gross negligence, willful misconduct, breach of confidentiality or infringement of intellectual property rights, in no event shall either party be liable to the other for consequential, incidental, special, punitive or exemplary damages, and the aggregate liability of either party for any claim arising under this Agreement shall not exceed .

11. INSURANCE

Party B shall maintain at its expense insurance coverage appropriate to the services and sufficient to satisfy its obligations under this Agreement. Minimum coverage shall include general liability and professional liability limits of not less than , unless otherwise agreed in writing.

12. COMPLIANCE WITH LAW

Each party shall comply with all applicable federal, state and local laws, rules and regulations in performing its obligations under this Agreement, including all export control, employment and privacy laws applicable to the performance of services.

13. NOTICES

All notices, consents or other communications required or permitted under this Agreement must be in writing and shall be deemed given when delivered personally, sent by certified mail (return receipt requested), or sent by nationally recognized overnight courier, to the addresses set forth below or to such other address as a party may specify by written notice.

14. AMENDMENTS; WAIVER

No amendment or modification of this Agreement shall be effective unless made in writing and signed by authorized representatives of both parties. No failure or delay in exercising any right shall operate as a waiver of that right.

15. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of law principles.

16. ENTIRE AGREEMENT

This Agreement, including any exhibits, schedules and statements of work attached hereto, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and communications, whether written or oral.

17. SEVERABILITY

If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect and the parties shall negotiate in good faith to replace the invalid provision with a valid provision that effects the parties' original intent as closely as possible.

18. COUNTERPARTS

This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures transmitted by electronic means shall be deemed original signatures for all purposes.

EXECUTION

The parties, through their duly authorized representatives, have executed this Agreement as of the date first written above.

Party A Name:

By:

Date:

Party B Name:

By:

Date:

Enter text✕

What a Written Contract Agreement Is and When It Applies

A Written Contract Agreement is a documented, signed record of the mutual promises, obligations, and terms between two or more parties governing a specific transaction or relationship. It sets out scope of work, deliverables, payment or consideration, timelines, termination rights, warranties, and dispute resolution mechanisms. In the United States, a written contract can be enforceable whether signed on paper or electronically under ESIGN and UETA, provided the parties demonstrate intent, consent, attribution, and record retention. Clear written terms reduce ambiguity and support enforceability in court or arbitration.

Why a Clear Written Contract Agreement Matters

A well-drafted written contract allocates risk, defines obligations, and creates enforceable remedies; it reduces disputes, improves predictability, and documents approval for internal audit and regulatory needs.

Why a Clear Written Contract Agreement Matters

Who Typically Creates or Signs This Agreement

Common signers and creators include business owners, procurement teams, legal counsel, independent contractors, and regulated service providers seeking documented obligations.

  • Small and mid-size business owners negotiating services, vendor terms, or sales agreements.
  • In-house counsel and law firms preparing commercial contracts and client engagement letters.
  • Real estate brokers, healthcare providers, and financial services firms using written terms for transactions.

Parties vary by industry and transaction value; ensure the individual signing has authority under corporate resolutions or organizational bylaws.

Typical Signatory Roles

General Counsel

General Counsel or corporate legal counsel typically reviews and approves contract language, negotiates liability and indemnity clauses, and certifies signatory authority for corporate entities before execution.

Business Owner

A business owner or authorized officer often signs on behalf of a small company; confirm authority with board minutes, operating agreement, or corporate resolution to prevent later challenges.

Core Elements to Include in Every Written Contract Agreement

A professional written contract contains essential clauses and supporting exhibits that make obligations clear and enforceable, and that specify remedies, governing law, and execution mechanics.

Parties

Full legal names and entity types for each contracting party, plus contact details and business addresses.

Scope of Work

Precise description of services or goods, deliverables, acceptance criteria, and milestones.

Consideration

Clear payment terms, amounts, schedule, invoicing procedures, and late-payment remedies.

Term and Termination

Effective date, contract duration, renewal mechanics, and termination rights with notice periods.

Liability & Indemnity

Limits on damages, indemnification scope, and insurance requirements where applicable.

Dispute Resolution

Governing law, venue, and whether disputes go to arbitration or court.

Step-by-Step: Completing a Written Contract Agreement

Follow these steps in sequence to prepare, validate, execute, and store a binding written contract.

  • 01
    Draft: Assemble terms, exhibits, and payment schedules in a single document.
  • 02
    Review: Legal and business reviewers confirm authority, risks, and compliance.
  • 03
    Authorize Signer: Verify signer has corporate authority or written power of attorney.
  • 04
    Execute and Record: Have parties sign, date, and store executed copies with audit trail.

Typical Digital Workflow Settings for an eSigned Written Contract

Configure document routing, authentication, and retention before sending to reduce signing friction and compliance risk.

Field Configuration
Authentication Method Email link with optional SMS code
Signing Order Sequential or parallel as required
Retention Period Auto-archive after execution with access control
Notification Settings Email reminders and status alerts

Technical Considerations for eSigning and Sharing

Ensure your chosen platform supports required authentication, file formats, and integrations before sending.

  • File Formats: PDF and DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Security: TLS in transit, AES-256 at rest

Check for HIPAA BAA availability, API access, and audit-trail exports if your workflow requires regulatory compliance or system integration.

Typical eSubmission Flow for a Written Contract Agreement

This sequence describes a common online signing lifecycle from sender to final archive.

  • Upload Document: Upload final PDF or Word draft to the signing platform.
  • Place Fields: Add signature, initial, date, and conditional fields as needed.
  • Send to Signers: Enter signer emails and set signing order or generate link.
  • Complete and Archive: Signer completes form; system issues certificate of completion.

Practical Tips for Accurate and Efficient Completion

Apply these pragmatic checks to limit disputes and administrative rework during and after execution.

Standardize Templates
Use approved templates with version control to avoid inconsistent clauses and reduce negotiation cycles.
Verify Signer Authority
Confirm corporate signatory authority via resolution, bylaws, or officer certificate before final execution.
Use Clear Definitions
Define capitalized terms once and use consistently to prevent interpretive disputes.
Attach Exhibits
Label and attach schedules, statements of work, and pricing exhibits referenced in the main agreement.

Common Pitfalls When Preparing a Written Contract Agreement

  • Ambiguous performance criteria that leave acceptance to subjective judgment and trigger disputes and delays.
  • Mismatched party names or titles between signature block and formation documents causing enforceability challenges.
  • Omitting governing law or venue, which complicates dispute resolution and increases litigation costs.
  • Failing to attach or reference exhibits and pricing schedules that materially affect obligations and payments.

Risks and Consequences of an Incorrect or Incomplete Agreement

Unenforceability: Missing signatures or consent
Financial Loss: Undefined consideration terms
Regulatory Exposure: HIPAA or sector-specific noncompliance
Contractual Disputes: Ambiguous deliverables
Administrative Penalties: Late filings or missing notices
Rejection of Evidence: Poor record retention

Real-World Examples of Written Contract Agreement Use

Representative examples show how organizations use written contracts to streamline transactions and maintain compliance.

Optica Ventures — COO

Optica standardized client engagement agreements to reduce negotiation time by centralizing terms.

  • Standard template reduced redlines.
  • The resulting consistency improved turnaround and client clarity while simplifying audit reviews for their finance and legal teams.

Martin Properties — Founder

Martin Properties moved lease and vendor contracts online for remote closings.

  • Mobile signing enabled onsite execution.
  • This eliminated in-person bottlenecks, maintained compliance, and allowed property managers to close transactions faster across multiple counties.

Key Dates and Timing Expectations for Contract Processing

Timely completion of critical dates reduces risk; track effective, execution, notice, performance, and renewal dates carefully.

Execution Date:

Date the final signature is applied and obligations begin in many agreements.

Effective Date:

May differ from execution; use MM/DD/YYYY format to avoid ambiguity.

Notice Periods:

Contractual notice triggers (cure, termination) measured from delivery date or receipt.

Performance Milestones:

Define deadlines for deliverables and acceptance testing with clear measurement criteria.

Renewal Deadlines:

Automatic renewal windows and opt-out deadlines must be prominently tracked.

Lifecycle Milestones from Draft to Archive

Sequential milestones help teams coordinate review, approval, and execution on a predictable timeline.

01

Draft Complete

Final internal draft approved and ready for external review.

02

External Review

Counterparty review and negotiation complete, and redlines resolved.

03

Execution

All parties sign and dated copies are exchanged or uploaded.

04

Archive

Executed contract archived with audit trail and access controls.

eSignature Vendor Pricing Snapshot for Contract Execution

Compare starting price, free-trial availability, bulk send, audit trail, and HIPAA compliance across common eSignature providers.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Security and Compliance Features to Verify

In-Transit Encryption: TLS 1.2 / 1.3
At-Rest Encryption: AES-256 encryption
Regulatory Certifications: SOC 2 Type II, ISO 27001
Privacy Frameworks: GDPR and CCPA compliance
Health Compliance: HIPAA (BAA required)
FDA & Audit: 21 CFR Part 11 support

Common Questions About Written Contract Agreements and eSigning

Answers to frequent questions about enforceability, eSignature legality, notarization, and post-execution actions for written contracts.


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