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WSHFC Application Form

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WSHFC Application Form

Applicant Identification

Applicant Name:

Entity Type

Individual Corporation Limited Liability Company (LLC) Nonprofit

Other Entity Type (if applicable)
Federal Tax ID / EIN
Primary Contact
Mailing Address

Project Information

Project Title
Project Location
Brief Project Description
Proposed Use of Funds
Amount Requested (USD)
Estimated Total Project Cost (USD)

Recitals (WHEREAS)

WHEREAS, Applicant Name: seeks funding or programmatic participation to undertake the project described herein;

WHEREAS, WSHFC (the Commission) administers financial and programmatic assistance intended to support eligible housing and community projects and may enter into agreements to provide such assistance under the terms and conditions set forth below;

WHEREAS, Applicant requests that the Commission consider the Applicant's submission and, if approved, the parties will enter into a binding agreement memorializing the Commission's assistance and Applicant's obligations.

Scope of Work

The Applicant shall perform the activities described below. All work shall be completed in a professional manner consistent with industry standards and in compliance with applicable laws, codes and regulations.

Detailed Scope of Work and Deliverables

Payment Terms

Compensation Amount: USD

Payment Schedule
Late Payment Fee

All payments are subject to verification of deliverables and compliance with reporting requirements. The Commission may withhold payments for deficiencies until remedied. Where applicable, final payment is contingent on submission of final deliverables and acceptance by the Commission.

Term and Termination

Term Start Date:    Term End Date:

Either party may terminate this Agreement for cause upon written notice if the other party materially breaches any obligation and does not cure such breach within the notice period set forth below. The Commission may terminate for convenience in its sole discretion upon prior written notice.

Notice Period for Cure

Confidentiality

Each party agrees that Confidential Information disclosed by the other party shall be held in strict confidence and shall not be disclosed to third parties except as required by law or as necessary to perform obligations under this Agreement. Confidential Information does not include information that is or becomes public through no breach by the receiving party, independently developed without reference to Confidential Information, or rightfully received from a third party without restriction.

The receiving party shall implement reasonable administrative, technical and physical safeguards to protect Confidential Information and shall limit access to those employees, contractors, or agents with a need to know who are bound by confidentiality obligations no less protective than those set forth herein.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of Washington without regard to its conflicts of law principles. Exclusive venue for any dispute arising from this Agreement shall be in the state or federal courts located within that state, subject to mandatory statutory requirements where applicable.

Representations, Warranties and Certifications

The Applicant represents and warrants that all information submitted in this application is true, complete and correct to the best of Applicant's knowledge, that Applicant has authority to execute this application and any resulting agreement, and that any program funds will be used for the purposes described herein. Applicant acknowledges that material misrepresentation may result in denial, termination, or recovery of funds.

Attachments

Scope statement Project budget Certifications and supporting documents

Entire Agreement

This Application and any incorporated attachments, schedules and subsequent Commission-approved agreement(s) constitute the entire agreement between the parties with respect to the subject matter hereof and supersede all prior negotiations, representations or agreements, whether written or oral. No amendment shall be effective unless in writing and signed by authorized representatives of both parties.

Acknowledgement and Signature

By signing below, the parties acknowledge that they have read and agree to the terms and conditions set forth in this Application and that submission of this form constitutes an offer to enter into an agreement if the Commission approves the application and funding terms.

Applicant Name:

By:

Date:

WSHFC Representative:

By:

Date:

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Overview of the WSHFC Application Form

The WSHFC Application Form is the standardized application package used to request housing finance programs administered by the Washington State Housing Finance Commission, including homebuyer assistance, down payment support, and program-specific loans. The form collects applicant identity, household income, property details, and authorization to verify documents. Many applicants submit supporting documentation (pay stubs, tax transcripts, purchase contracts) alongside the form. Electronic completion and submission are commonly accepted where the program permits; platforms that comply with ESIGN and state electronic records laws can capture signatures and audit trails for recordkeeping.

Why the WSHFC Application Form Matters

Completing the WSHFC Application Form accurately determines eligibility, preserves program priority, and accelerates underwriting. Clear entries and complete supporting documents reduce processing delays and help ensure funds are reserved when program allocations are limited.

Why the WSHFC Application Form Matters

Who Completes and Reviews the Form

Individuals and organizations involved in a WSHFC application include primary applicants, co-applicants, lenders, and program administrators.

  • Primary applicants: homebuyers or household members providing personal and financial data for eligibility.
  • Lenders and closing agents: review, verify documents, and submit application packages to WSHFC programs.
  • Program administrators: intake and underwriting staff who confirm eligibility and issue commitment letters.

Roles vary by program; lenders often submit the final package while applicants supply certified supporting documents and signatures.

Typical Signers and Representatives

Applicant

Individual or household head applying for a WSHFC product. Responsible for providing accurate identity, Social Security or ITIN, income documentation, property details, and signature attestations. Errors in names or missing documents delay underwriting and may trigger requests for corrected forms.

Authorized Agent

Lender, housing counselor, or attorney acting on behalf of the applicant with documented authorization. Agents prepare and submit the application, upload verifications, and must ensure signatures and notarizations meet program-specific rules.

Stepwise Completion Process

Follow these steps in order to prepare a complete WSHFC application package and avoid common processing delays.

  • 01
    Gather documents: Collect IDs, pay stubs, bank statements, tax returns, and purchase contract.
  • 02
    Complete form: Enter data carefully and use MM/DD/YYYY for dates.
  • 03
    Attach verifications: Upload supporting files as PDF or required formats.
  • 04
    Submit to lender or WSHFC: Lender reviews, signs where required, and transmits the package.

Core Sections of a Professional WSHFC Application

A complete application groups personal data, financial verification, property details, program selection, declarations, and signatures into a cohesive package for review.

Program Selection

Identify the specific WSHFC program and product code you are applying for. Choosing the correct program determines eligible income limits, geographic restrictions, and supporting documentation required by WSHFC underwriting.

Applicant Information

Provide full legal names, TINs, birth dates, contact information, and marital status. Consistency with photo ID and tax documents is essential to avoid verification exceptions.

Income Verification

Detail gross wages, other household income, and sources. Attach pay stubs, award letters, or IRS transcripts per program instructions to substantiate eligibility.

Property Details

List the property address, sales price, and contract date. Include evidence of owner-occupancy intent and any HOA or special assessments that affect affordability calculations.

Declarations & Disclosures

Answer all statutory questions about prior ownership, bankruptcies, and program-specific residency requirements. Omitted or incorrect declarations can trigger rescission of an offer.

Attestations & Signatures

Signatures, dates, and any required notarizations or witness attestations finalize the application. Ensure signing authority is correct for co-applicants and authorized agents.

Where to Send or File the Completed Form

Submission routes depend on the program and whether a lender or intermediary is involved; follow the route specified in program instructions.

  • Lender Submission: Most applications are routed through participating lenders who assemble the complete package and submit to WSHFC.
  • Direct eSubmission: Some programs accept direct electronic upload to the WSHFC portal or secure intake system.
  • Mail or In-Person: If accepted, physical packets can be mailed or delivered to the program office per instructions.
  • Email Attachments: Only use email when expressly allowed; encrypt sensitive files and follow program guidance for consent and authenticity.

Timing and Important Deadlines

Observe program-specific windows, lender submission cutoffs, and closing timelines to maintain eligibility and preserve funding reservations.

Application Window:

Follow the stated program opening and closing dates; some programs fund on a first-come, first-served basis.

Documentation Requests:

Respond to requests for missing documents promptly to avoid removal from consideration.

Conditional Commitment:

Commitments often have expiration or cure periods tied to closing schedules and rate locks.

Closing Timeline:

Coordinate lender and title timelines to complete closing before any program or rate deadlines.

Tax Reporting:

Retain copies for tax reporting and verification; tax forms follow IRS timelines (see retention guidance).

Security and Compliance Items to Note

Encryption: AES-256 at rest
Transport Security: TLS 1.2/1.3 in transit
Audit Trail: Tamper-evident logs
Regulatory Coverage: ESIGN and UETA compliant
HIPAA Support: BAA available when needed
Access Controls: Role-based permissions

Consequences of Incomplete or Incorrect Submissions

Processing Delays: Will delay underwriting
Application Rejection: Missing critical data may result in denial
Funding Loss: May forfeit reserved funds
Tax Reporting: Incorrect TIN leads to backup withholding
Notarization Failures: Invalid or missing notarizations void signatures
Privacy Risk: Improper handling can expose PII

Common Mistakes to Avoid

  • Using inconsistent names across ID, tax returns, and application leads to verification requests and processing delays.
  • Submitting low-quality scans or partial documents can result in requests for re-submission and slower review times.
  • Failing to disclose prior ownership, bankruptcies, or liens can trigger eligibility reversals during underwriting.
  • Missing notarizations or incorrect witness counts for attestations causes rejections or requires re-execution.

Practical Tips for Accurate and Efficient Completion

Small preparation steps reduce requests for clarification and speed approval.

Assemble documents before you start
Gather pay stubs, tax transcripts, ID, and purchase contract in advance to complete the application in one session and avoid mismatches.
Use consistent naming
Ensure names, addresses, and TINs match government IDs and tax documents exactly to prevent identity verification failures.
Scan clearly and label files
Provide PDFs with readable text, no shadows, and filenames that identify the document type and year for quicker reviewer navigation.
Confirm notary and witness rules
Check program guidance for whether signatures require notarization or witnesses and follow those rules precisely to avoid re-execution.

eSignature Vendor Comparison (pricing and core capabilities)

Common criteria for submitting and signing WSHFC forms include price, bulk send, audit trails, HIPAA support, and envelope or usage caps.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions and Troubleshooting

Answers to common questions about electronic signing, notarization, submission, and corrections for WSHFC applications.


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