What is an electronic signature?

An electronic signature, or eSignature, is a digital representation of a person’s intent to agree to the contents of a document. It is legally recognized in the United States under the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA). An eSignature can take various forms, including a typed name, a scanned handwritten signature, or a signature created using a stylus or finger on a touchscreen device. This method streamlines the signing process, allowing users to sign documents quickly and securely from anywhere.

Steps to complete an electronic signature

To complete an electronic signature using airSlate SignNow, follow these steps:

1. Log into your airSlate SignNow account or create a new one if you don't have an account.
2. Upload the document you need to sign. This can be done by dragging and dropping the file or selecting it from your device.
3. Once the document is uploaded, use the editing tools to add your signature. You can choose to draw your signature, type it, or upload an image of your handwritten signature.
4. Position the signature in the appropriate location on the document.
5. If needed, add any additional fields such as date, initials, or text boxes for other signers.
6. After completing the document, review it to ensure all information is accurate.
7. Click on the option to send the document for signature if other parties need to sign it, or save it for your records if you are the only signer.

Legal use of electronic signatures

Electronic signatures are legally binding in the United States, provided they meet certain criteria. The ESIGN Act and UETA establish that eSignatures carry the same weight as traditional handwritten signatures. For an eSignature to be valid, it must demonstrate the signer's intent to sign, be associated with the document, and be created using a secure method that ensures the integrity of the signed document. Businesses should ensure compliance with relevant laws and regulations to avoid disputes regarding the validity of eSignatures.

Security & Compliance Guidelines

When using electronic signatures, it is essential to adhere to security and compliance guidelines to protect sensitive information. airSlate SignNow employs robust security measures, including encryption, secure storage, and access controls, to safeguard documents and signatures. Users should also ensure that they are using strong passwords and enabling two-factor authentication for their accounts. Compliance with industry standards, such as the General Data Protection Regulation (GDPR) and the Health Insurance Portability and Accountability Act (HIPAA), is crucial for businesses handling sensitive data.

Documents you can sign electronically

There is a wide range of documents that can be signed electronically using airSlate SignNow. Common examples include:

• Contracts and agreements, such as sales contracts and service agreements
• Legal documents, including non-disclosure agreements and lease agreements
• HR documents, such as employee onboarding forms and policy acknowledgments
• Financial documents, including loan applications and tax forms
• Medical forms, such as patient consent forms and insurance documents

Using electronic signatures for these documents enhances efficiency and reduces the time and resources spent on traditional paper-based signing processes.

Sending & signing methods

airSlate SignNow offers various methods for sending and signing documents, making it accessible for users across different devices. Users can sign documents directly on the website, through the mobile app, or via email invitations. The mobile app allows users to sign documents on-the-go, ensuring flexibility and convenience. Additionally, documents can be sent for signature to multiple recipients in a specified order, streamlining the signing process and ensuring that all necessary parties complete their signatures efficiently.