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Virginia SCC-819 Form

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ARTICLES OF INCORPORATION OF A VIRGINIA NONSTOCK CORPORATION

COMMONWEALTH OF VIRGINIA

STATE CORPORATION COMMISSION

SCC819 ARTICLES OF INCORPORATION (06/14)

The undersigned, pursuant to Chapter 10 of Title 13.1 of the Code of Virginia, state(s) as follows:

1. The name of the corporation is

2. (Mark appropriate box or insert applicable provisions; see instructions.)

The corporation shall have no members. OR

The corporation shall have one or more classes of members with such designations, qualifications and rights as set forth in the bylaws. OR

The designation of the class(es) of members and the members’ qualifications and rights are as follows:

3. (Mark appropriate box or insert applicable provisions; see instructions.)

The directors shall elect their successors. OR

The directors shall be elected by the members. OR

The directors shall be elected or appointed as follows:

4. A. The name of the corporation's initial registered agent is

B. The initial registered agent is (mark appropriate box):

an individual who is a resident of Virginia and

an initial director of the corporation.

a member of the Virginia State Bar.

a domestic or foreign stock or nonstock corporation, limited liability company or registered limited liability partnership authorized to transact business in Virginia.

5. A. The corporation's initial registered office address, including the street and number, if any, which is identical to the business office of the initial registered agent, is

, VA

B. The registered office is located in the county OR city of

6. The initial directors are (see instructions):

NAME(S)

ADDRESS(ES)

INCORPORATOR(S):

SIGNATURE(S)

PRINTED NAME(S)

DATE

TELEPHONE NUMBER (OPTIONAL)

Personal Information, such as a social security number, should NOT be included in a business entity document submitted to the Office of the Clerk for filing with the Commission. For more information, see Notice Regarding Personal Identifiable Information at www.scc.virginia.gov/clk.

REVIEW THE INSTRUCTIONS THAT FOLLOW BEFORE SUBMITTING THIS FORM.

NOTES

Articles of incorporation can be submitted in PDF format to the Clerk’s Office for review and processing by visiting our website at https://sccefile.scc.virginia.gov/NewEntity. (A user account is required.) This form can also be downloaded from our website at http://www.scc.virginia.gov/clk/vanon_corp.aspx.

A Virginia nonstock corporation does not have “owners” and distributions to its members, directors and officers are restricted by law. See § 13.1-814 of the Code of Virginia. Accordingly, it is recommended that a person consult with an accountant or a tax professional before organizing a for-profit business as a Virginia nonstock corporation.

The articles must be in the English language, typewritten or printed in black, legible, and reproducible.

If the corporation intends to obtain tax-exempt status under the Internal Revenue Code, the articles of incorporation must include certain provisions that can be found in IRS Publication 557, "Tax-Exempt Status for Your Organization."

Important: This form contains the provisions that are required by Virginia law to be included in the articles of incorporation of a Virginia nonstock corporation. If additional provisions are desired, articles of incorporation that include the applicable provisions of this form and the desired additional provisions must be separately prepared on white, opaque paper, 8 1/2" by 11" in size, using only one side of a page, which is free of visible watermarks and background logos. Each page should have at least a 1" margin on each side and the font size should be at least 11 pt. Do not submit this form and separately prepared articles of incorporation. This form may not be filed with an attachment.

INSTRUCTIONS TO FORM SCC819

Name: The name of the corporation may not contain any word or phrase that indicates or implies that it is organized for the purpose of conducting any business other than a business which it is authorized to conduct, and the proposed corporate name must be distinguishable upon the records of the Commission. See § 13.1-829 of the Code of Virginia. To check the availability of a corporate name, visit our website at https://sccefile.scc.virginia.gov/NameAvailability, or contact the Clerk’s Office Call Center at (804) 371-9733 or toll-free in Virginia at 1-866-722-2551.

Members: If the corporation will not have members, a statement to that effect must be included in the articles. If the corporation is to have one or more classes of members, set forth the designation of each class and the qualifications and rights of the members of each class, including voting rights, or provide that such membership provisions will be set forth in the corporation's bylaws. See §§ 13.1-819 and 13.1-837 of the Code of Virginia.

Director selection: The articles of incorporation must set forth the manner by which the directors will be elected or appointed, as well as the designation of ex officio directors, if any. It is not sufficient for the articles to provide that the directors will be elected or appointed as set forth in the bylaws. See §§ 13.1-819 and 13.1-855 of the Code of Virginia.

Registered agent: Paragraph 4.A. Provide the name of the registered agent. The corporation may not serve as its own registered agent. See §§ 13.1-819 and 13.1-833 of the Code of Virginia.

Paragraph 4.B. Check one box to indicate the qualification of the registered agent. Only an individual or entity that meets one of the qualifications may serve as the corporation’s registered agent. The sole duty of the registered agent is to forward to the corporation at its last known address any process, notice or demand that is served on the registered agent. See § 13.1-833 of the Code of Virginia.

Registered office: Paragraph 5.A. The location of the registered office must be identical to the business office of the registered agent. See § 13.1-833 of the Code of Virginia. The address of the registered office must include a street address. A rural route and box number may only be used if no street address is associated with the registered office’s location. A post office box is only acceptable for a town that has a population of 2,000 or less if no street address or rural route and box number are associated with the registered office’s location.

Paragraph 5.B. Provide the name of the county or independent city where the registered office is physically located. Counties and independent cities in Virginia are separate local jurisdictions. See §§ 13.1-819 and 13.1-833 of the Code.

Initial directors: If the registered agent's qualification in Paragraph 4.B is as an initial director, then the names and addresses of all initial directors must be set forth in the articles of incorporation. A corporation can have directors immediately upon formation only if they are named in the articles.

Incorporator(s): The articles must be signed by one or more incorporators and the printed name of the incorporator must be set forth next to each signature. See § 13.1-803 of the Code of Virginia.

It is a Class 1 misdemeanor for any person to sign a document he or she knows is false in any material respect with intent that the document be delivered to the Commission for filing. See § 13.1-811 of the Code of Virginia.

Submit the signed articles to State Corporation Commission, Office of the Clerk, P.O. Box 1197, Richmond, Virginia 23218-1197, (Street address: 1300 East Main Street, Tyler Building, 1st Floor, Richmond, Virginia 23219), along with a check for the filing fee in the amount of $75.00, payable to the State Corporation Commission. DO NOT SEND CASH. If you have any questions, please call (804) 371-9733 or toll-free in Virginia, 1-866-722-2551.

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What the Virginia SCC-819 Form Is and when it's used

The Virginia SCC-819 Form is a state-specific filing used with the Virginia State Corporation Commission for corporate record changes or filings tied to business entities. It captures party identification, the action requested, and authorization details. Organizations use SCC-819 to update official records and to trigger administrative processing at the Commission; accurate completion ensures timely acceptance and avoids rejections or processing delays that can affect corporate status or compliance obligations.

Why accurate SCC-819 completion matters

Completing the Virginia SCC-819 Form correctly protects your corporate record, helps avoid late fees or administrative refusals, and ensures the State Corporation Commission can process the requested change without needing clarifying follow-up.

Why accurate SCC-819 completion matters

Who typically prepares and files SCC-819

The Virginia SCC-819 Form is most often completed by registered agents, corporate officers, and in-house legal or compliance teams who manage entity records.

  • Registered agents and service providers who file on behalf of multiple entities.
  • Company officers and corporate secretaries maintaining official Commission records.
  • External attorneys or paralegals handling entity maintenance and corporate governance.

Choose the preparer based on authority, access to corporate records, and familiarity with Virginia filing procedures to reduce risk of rejection.

Step-by-step: completing the SCC-819 Form

Follow these four steps in sequence to prepare an accurate Virginia SCC-819 submission.

  • 01
    Gather records: Collect entity charter, SCC ID, and current Commission documents.
  • 02
    Fill fields: Complete Entity Name, SCC ID, action, effective date, and contact info.
  • 03
    Authorize and sign: Ensure an authorized officer or registered agent signs the form.
  • 04
    File with SCC: Submit per Commission instructions and retain confirmation.

How digital submission and processing typically works

This sequence describes the common e-filing workflow for forms submitted to a state agency like the SCC.

  • Prepare document: Complete and validate all required fields.
  • Attach authorizations: Include any required corporate resolutions or signatures.
  • Submit electronically: Upload to the Commission portal or send via accepted channel.
  • Receive confirmation: Save the receipt and tracking number for your records.

Typical e-filing setup and configuration for SCC forms

Configure your digital workflow to match SCC requirements and audit needs before sending forms.

Field Configuration
Signer authentication Email link or multi-factor for officer identity
Document format PDF/A preferred for archival and Commission uploads
Audit trail Capture IP, timestamp, and signer actions
Retention policy Store signed copy with filing receipt and metadata

Essential elements contained in a professional SCC-819 filing

A complete SCC-819 submission groups identification, authorization, and supporting evidence in a clear, auditable structure.

Entity identification

Full legal entity name, SCC ID, and current principal office address to uniquely identify the business for Commission processing.

Change description

A concise, specific statement of the action requested (e.g., amendment, address change) that the Commission can apply without further clarification.

Effective timing

Clear effective date and any conditional language so the Commission and third parties understand when the change takes effect.

Authorized signature

Signature block showing the signer’s printed name, title, and date, reflecting corporate authority to make the filing on behalf of the entity.

Supporting attachments

Resolutions, affidavits, or amended articles attached as labeled exhibits to substantiate the requested change.

Contact and payment

Contact person details plus payment method information to facilitate Commission correspondence and fee processing.

Security and technical details to preserve integrity

Encryption in transit: TLS 1.2/1.3
Encryption at rest: AES-256
Audit trail: IP, timestamp, events
Compliance frameworks: ESIGN and UETA
Healthcare option: HIPAA (BAA required)
Enterprise controls: SSO and role-based access

Common pitfalls when preparing SCC-819

  • Entering an incorrect SCC ID or entity name, which can route the filing to the wrong record and trigger rejection.
  • Using ambiguous language for the requested action, creating the need for Commission follow-up and delaying processing.
  • Submitting without an authorized signature or without proof of authority, causing the Commission to refuse the filing.
  • Failing to include required attachments or paying incorrect fees, resulting in returned filings or additional charges.

Consequences of incorrect or late SCC-819 filings

Rejection or return: Requires refiling and delays
Late administrative fees: Potential additional charges
Corporate compliance risk: Status or good standing affected
Contractual exposure: Third-party notices may be missed
Authority disputes: Signer authority may be challenged
Operational delay: Time-sensitive transactions postponed

Pricing and basic feature comparison for eSignature vendors used with SCC filings

The table compares starting prices and common features across several eSignature providers; signNow appears first per platform comparison convention.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Real-world examples of SCC filings and outcomes

These short case summaries show typical uses of the Virginia SCC-819 Form in practice.

Registered Agent Update

A regional service provider updated registered agent data to meet a compliance deadline

  • Change submitted electronically and confirmed by the Commission in three business days
  • Accurate SCC ID and signer authority avoided rejections and preserved the client's good standing without further filings.

Principal Office Change

A corporation changed its principal office after relocation

  • The filing included an attachment showing board approval
  • Commission processed the change and the company used the confirmation number to update vendor and bank records.

Best practices to ensure SCC-819 acceptance on first submission

Adopt these practices to minimize rework and ensure a clear audit trail for corporate filings.

Validate entity identifiers
Cross-check the SCC ID and corporate name against the Commission’s public records before filing. This prevents misrouting and rejection due to mismatched names or numeric identifiers.
Use authorized signatures only
Confirm signer authority via board resolution or officer appointment on file. If the signer’s authority is unclear, attach a signed corporate resolution to avoid later disputes.
Attach supporting documents
Include resolutions, amended articles, or affidavits as labeled exhibits. Properly labeled attachments reduce follow-up questions and shorten Commission review times.
Retain full audit records
Keep the signed PDF, filing receipt, payment confirmation, and an audit trail showing signer identity and timestamps for the retention period required by your industry or state rules.

Technical and integration considerations for e-submission

Choose an eSignature platform that supports required file formats and preserves an auditable trail for regulatory review.

  • File formats: PDF, DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, SSO options

Key timing considerations and common deadline benchmarks

Observe submission timing and downstream deadlines to prevent late fees or compliance gaps.

Provide W-9 on request:

W-9s are furnished upon payer request; no set federal deadline

1099-NEC recipient deadline:

Issue to recipient by Jan 31 each year

1099-MISC electronic:

File electronically with IRS by Mar 31

Individual tax return:

1040 due April 15; extension to Oct 15 with Form 4868

I-9 retention:

Retain 3 years after hire or 1 year after termination, whichever later

Frequently asked questions about the Virginia SCC-819 Form

Answers to common questions about completing, signing, submitting, and correcting the Virginia SCC-819 Form.


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