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Notice of Intent to Lien

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DEMAND FOR NOTICE OF BOND

(Colorado Revised Statute § 38-22-129(4))

1.

On or about the of , , a Notice of Lien was filed by lien claimant,

regarding improvements of real property located at

and owned by

2.

Said improvements were undertaken as a result of an agreement between the lien claimant and principal contractor,

3.

Demand is hereby made by the property owner or lien claimant that the principal contractor immediately furnish both parties with a Notice of Bond executed by the principal contractor and all sureties, if any, which acknowledges the existence of a bond furnished for the above mentioned improvements and which affirmatively states that the lien claimant is entitled to the benefits of said bond.

This the day of ,

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What a Notice of Intent to Lien is and when it’s used

A Notice of Intent to Lien is a written warning sent to a property owner, general contractor, or other responsible party indicating that a claimant intends to record a mechanic’s or construction lien if an outstanding payment is not resolved. It commonly precedes formal lien filing and is used to prompt payment, preserve leverage, and document the claimant’s demand. The document does not itself create a lien in most jurisdictions, but it can be required or strongly recommended by contract or state law before filing a lien claim.

Why a clear Notice of Intent to Lien matters

A correct notice increases the chance of payment without filing suit, creates a written record of demand, and can be a contractual or statutory precondition to maintaining lien rights in many projects.

Why a clear Notice of Intent to Lien matters

Who typically prepares and receives this notice

Use this document when informal collection has failed and before initiating a formal lien filing to avoid forfeiting statutory protections.

  • Subcontractors and trades — Subcontractors use the notice to notify the owner/GC about unpaid invoices and to prompt resolution before lien recording.
  • Material suppliers — Suppliers send the notice to establish a demand and document supply dates that support a later lien claim.
  • General contractors/owners — Recipients can use the notice to validate claims, verify invoices, and remedy payment lapses quickly.

Filling out a Notice of Intent to Lien: step-by-step

Follow these four procedural steps to ensure the notice is effective and preserves lien rights where applicable.

  • 01
    Prepare details: List claimant, project, property, and exact unpaid amount.
  • 02
    Address properly: Send to contractually required recipients and the property owner.
  • 03
    Document delivery: Use certified mail, RON-notarized delivery, or recorded courier proof.
  • 04
    Wait required period: Observe any statutory or contractual cure period before filing lien.

Essential components of a professional Notice of Intent to Lien

A well-constructed notice balances clarity, legal sufficiency, and proof of delivery; include the items below to reduce challenges and expedite resolution.

Heading

Clear title such as 'Notice of Intent to Lien' and a reference to the underlying contract or invoice for immediate recognition by recipients and their counsel.

Claimant details

Full legal name, mailing address, email, phone, and business registration or EIN when available to identify the claimant unequivocally.

Property details

Street address, parcel or lot number, and jurisdiction; precise property identifiers help avoid misfiling and substantiate the lien location.

Amount and basis

Itemized unpaid balance with invoice dates and a short description of labor or materials supplied to tie the demand to specific work.

Demand language

A concise demand for payment, the cure period stated in calendar days with MM/DD/YYYY dates, and a statement of intent to file a lien if unpaid.

Delivery record

Space to record mailing method, tracking numbers, notary or RON confirmation, and signature lines for the sender to document service.

Required information to include on the notice

Claimant: Legal name and contact
Recipient: Owner or GC name and address
Property: Street address and parcel
Invoice: Amount, invoice dates
Contract: Contract/PO reference
Cure date: MM/DD/YYYY deadline

Where to send and file a Notice of Intent to Lien

Routing varies by contract and jurisdiction; follow contract notice clauses and state law when deciding recipients and filing destinations.

  • Owner: Primary recipient for demand and potential resolution.
  • General contractor: Send to GC to trigger internal payment or dispute processes.
  • Contracting party: Include direct contracting entity when different from GC or owner.
  • Recording office: File lien in county recorder if lien remains necessary.

Digital signing, notarization, and eSubmission considerations

Choose a workflow that captures signer attribution, delivery receipts, and any audio‑video RON records required by state notary statutes.

  • eSignature law: ESIGN and UETA apply
  • RON requirements: State-specific identity proofing
  • Audit trail: Timestamp and IP evidence

How to configure an online Notice of Intent to Lien workflow

Set up template fields, signer roles, and verification steps so each notice is complete and auditable before sending.

Field Configuration
Template fields Pre-fill claimant, property, and invoice fields
Signer roles Assign sender and recipient signer types
Authentication Use email + SMS or stronger ID
Delivery options Certified mail, email copy, RON notarization

Typical timelines and deadlines to track

Time windows differ by state and contract but track cure periods, lien filing windows, and any required preliminary notices to preserve rights.

Pre-notice window:

Send notice during 10–30 day cure window if contract requires it

Lien filing deadline:

Statutory filing periods vary; many states require filing within 60–180 days after substantial completion

Service proof:

Retain certified mail receipts or RON records as proof of notice delivery

Statute of limitations:

Enforcement deadlines vary by state; confirm local lien statute

Contract notice clauses:

Contractual notice deadlines can be shorter than statutory periods

Common mistakes that undermine a Notice of Intent to Lien

  • Incomplete property description or wrong parcel number can result in a rejected lien or challenge in court and delays enforcement.
  • Using an informal delivery method without tracking or notarization leaves no proof of service and weakens the claimant’s position.
  • Failing to follow contractually required notice recipients or deadlines can forfeit lien rights even if payment remains unpaid.
  • Listing an incorrect claimant name or inconsistent amounts creates grounds for dispute and can require amendment or re-filing.

Consequences of an incorrect or improper notice

Loss of lien rights: May be forfeited
Civil liability: Possible damages and attorney fees
Statutory rejection: County clerk may refuse filing
Contract breach: Violates notice clauses
Delay costs: Increases collection expenses
Reputational harm: Disputes with owners/GCs

Real-world examples of Notices of Intent to Lien in practice

These short examples show how organizations used notices to preserve rights and prompt payment.

Tim Martin — Martin Properties

A small property manager served a concise notice listing unpaid HVAC invoices and a 20‑day cure date to the GC

  • The notice included invoice attachments and certified mail proof
  • The owner paid the outstanding balance within the cure period, avoiding lien filing and litigation while preserving the claimant’s documentation for future billing controls.

Dan Rotelli — BIS

An equipment supplier issued a Notice of Intent to Lien after repeated invoice nonpayment, citing the purchase order and delivery dates

  • The supplier used RON notarization and email plus certified mail
  • The formal notice triggered settlement negotiations and a partial payment that led to a structured payment plan rather than a recorded lien.

Practical tips for accurate and efficient completion

Adopt consistent templates and clear delivery procedures to reduce errors and accelerate collections.

Use a standard template
Maintain a vetted template that includes all required fields, delivery instructions, and space for proof of service to avoid omissions and inconsistent language.
Document everything
Attach invoices, delivery dockets, contract extracts, and any communications to strengthen the claim and make disputes easier to resolve administratively.
Follow notice channels
Send notices to all contractually specified recipients and use tracked delivery methods or RON notarization when permitted by state law.
Confirm local rules
Consult state lien statutes or counsel for filing windows and preliminary notice requirements before sending or recording a lien.

eSignature vendor pricing and capability snapshot for Notice of Intent to Lien workflows

Compare basic starting prices and common features across major eSignature vendors. signNow appears first to reflect available plan and compliance data.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Notices of Intent to Lien

Answers to common questions about timing, delivery, enforceability, and electronic notarization when preparing a Notice of Intent to Lien.


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