Establishing secure connection…Loading editor…Preparing document…

Golf Cart Rental Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

2018 GOLF CART RENTAL AGREEMENT

This Golf Cart Rental Agreement, along with the attached SINGLE EVENT GOLF CART CREDENTIAL POWERED CART POLICY and RELEASE OF LIABILITY shall together make up the Golf Cart Rental Agreement. In consideration for the rental from Americrown Service Corporation, the undersigned operator and/or renter of this/these vehicle(s) and/or equipment hereby acknowledges and agrees to comply with all obligations and rules set forth herein or further provided at the time of pickup.

Because use of vehicle(s) and/or equipment Renter must sign all pages of this agreement.

Renter agrees to the terms and conditions set forth herein.

TRACK:

EVENT:

DATES:

All rental rates are based on an event basis (NO daily rentals)

**For Speedweeks, the Unlimited Weekend and the Daytona 500 Weekend are 2 separate events.

Type of Cart Number of Carts Requested Price Per Cart Extended Total
4 Passenger $562.00
4 Passenger/Flip $562.00
6 Passenger $765.00
Utility $651.00
Cart Sub-Total
Additional Services**
Sub Total
Local Sales Tax Rate
Total Rental Amount

** Additional Services:

Guaranteed Roof – Have a guaranteed roof on our golf cart to provide protection from the elements for $125 per cart (based on availability, orders due 14 days prior to event week)

Full Wrap or Spot Decals – Advertise your business or team on your golf cart for everyone to see (price is based on the number of orders received, prices include installation and removal, order are due 21 days prior to the event)

15% Late Fee – A 15% late fee will be added to the order prior to sales tax for orders received 14 days prior to the event week

Office Use Only: GL Revenue Code: 535500

COI Expires:

JE Invoice EBMS

Customer Information

Company Name:

Requestor: Email Address:

Billing Name:

Billing Address:

Order Date: Phone Number: Fax Number:

Onsite Contact: Onsite Phone Number:

Onsite Contact person is authorized to add or modify initial order during the event?

Full payment of the Total Rental Amount above is required prior to the event either by check or credit card.

Any order for which full payment has not been received will not be processed.

Please refer to Credit Card Authorization Form (page 4 of this document) for more information.

TERMS AND CONDITIONS

1) I agree to pay in the event the cart is lost, stolen or damaged the replacement or repair cost at retail value.

2) Other Fees, in addition to the cart rental rates above:

A. A fee of $500.00 will be charged if the cart engine governor is tampered with or modified during the event rental.

B. The full cart rental amount will be charged for cancellations within 15 days of the Wednesday before the event weekend or for carts not picked up at the event.

C. A 15% surcharge will be added to the above rental rates for orders placed within 14 days prior to the event weekend.

D. A fee of $5.00 per key will be charged for lost cart keys.

E. A fee of $30.00 will be charged for locks and/or chains that are not returned or that are required to be cut off the cart.

F. A fee of $75.00 will be charged for decals and/or stickers applied to carts and not removed before returning.

G. LATE RETURN POLICY – A fee of $200.00 will be charged if the rented cart is not returned to the cart rental compound by 9:00 AM on the day following the last event of the event weekend.

3) For safety and security

A. All vehicles shall be locked to prevent theft or vandalism when parked.

B. When practical, it is a good idea to assign a person to a specific vehicle. It will discourage abuse of the equipment.

C. DO NOT modify any of the factory settings on the engine.

D. All vehicle settings are checked for correct working order before delivery.

E. Only two persons are allowed on the vehicles at any one time, with the exception of the multi-person carts.

F. DO NOT overload any cart vehicles.

4) Additional Payments – The credit card information provided on the Credit Card Authorization Form will be utilized to process payment or any additional rental or fees due as stated above.

If you have any questions, please contact the Golf Cart Department at 386-681-3850

Fax: 386-681-3853 Email: golfcarts@americrown.com

I CERTIFY THAT I FULLY UNDERSTAND AND ACCEPT THE TERMS AND CONDITIONS OF THIS RENTAL AGREEMENT AND AGREE TO RETURN RENTED CARTS TIMELY AND IN THE SAME CONDITION AS RECEIVED.

Authorized Representative Signature

Title

Date

Authorized Americrown Representative Signature

Date

SINGLE EVENT GOLF CART CREDENTIAL POWERED CART POLICY AND RELEASE OF LIABILITY

1. ALL powered cart is use on the property of any International Speedway Corporation facility must be registered. Registration will be proven through a Single Event Credential Sticker which must be permanently affixed to the approved golf cart on the front driver’s side in the lower corner of the windshield or front hood.

2. Proof of general liability insurance with limits of no less than $1 million per occurrence must be supplied along with this form and must be active throughout the event.

3. The use of powered golf carts at any International Speedway Corporation facility will be restricted to business use only.

4. Powered carts will be driven in a safe, slow, and careful manner and shall at no time exceed any posted or designated speed limit at any Speedway property.

5. Powered carts must be driven by a licensed driver over the age of eighteen (18), unless applicable state law requires a higher age limit.

6. Alcoholic beverages are not permitted in any powered carts, except for delivery purposes only.

7. Only powered carts equipped with factory installed front headlights and rear running lights may be operated after daylight hours.

8. Cart usage will not be allowed in restricted areas or during times not authorized by track management.

9. The undersigned agrees to release, hold harmless, indemnify and defend the Additional Insured Parties from any and all liability or damages arising from the use of these vehicles.

I have read, understand and accept all the terms of use for a powered golf cart on International Speedway Corporation facility properties.

Failure to comply with these terms may result in revocation of the Single Event Credential, the golf cart being impounded and/or forfeiture of golf cart privileges.

Name of Company

Print Name of Authorized Representative

Date

Signature of Authorized Representative

CREDIT CARD AUTHORIZATION FORM

Americrown requires full payment prior to the event and a completed credit card authorization form for any ad-ons or additional fees that may be incurred during the rental period. We are unable to process an order submitted without a valid credit card – no exceptions. Please choose one of the following methods of payment.

I will submit payment in full via check for payment prior to picking up golf carts. Please use my credit card information reflected below for any add-ons or additional fees that may be incurred during the rental period.

Use my credit card information reflected below for payment and add-ons or any additional Fees that may be incurred during the rental period.

Company Information

*Required before order can be processed

Type of Credit Card:

Account Number:

Expiration Date: Billing ZIP Code:

Card Holder’s Name:

Track Name and Event Name:

Authorized Signature:

Please FAX completed forms to the Golf Cart Department at (386) 681-3853

Enter text✕
Prepare your document for signing right on this page
  • 01 Edit the text and complete the fields
  • 02 Click Sign Now and on the next screen add recipients and signature fields in SignNow
  • 03 Start your free trial to sign and send your doc
Sign Now

What a Golf Cart Rental Agreement Covers

A Golf Cart Rental Agreement is a written contract that defines the terms under which a vehicle described as a golf cart is rented to a customer. It documents parties, rental period, fees, permitted use, operator qualifications, insurance and damage liability, and return conditions. The agreement reduces ambiguity by assigning responsibility for loss, theft, damage, fuel or battery charging, and traffic or property violations. Properly completed agreements also support claims handling, security deposits, and any required local or venue-specific compliance checks.

Why a Clear Rental Agreement Matters

A well-drafted Golf Cart Rental Agreement reduces disputes, clarifies financial and safety obligations, and documents consent to liability and usage rules. It protects owners, operators, and third parties by setting expectations and evidencing acceptance of terms.

Why a Clear Rental Agreement Matters

Who Typically Prepares and Signs This Agreement

Signers include the rental business representative and every named renter or authorized operator; parental or guardian signatures are required for minors where state law or the operator’s policy prohibits minor-only contracts.

  • Property managers and HOAs who rent carts to residents or guests for community transport and maintenance duties.
  • Event organizers and resorts using short-term rental fleets for guest mobility and onsite transportation.
  • Municipal parks, marinas, and concessionaires providing carts for park maintenance or recreational transport.

Essential Sections to Include in a Professional Agreement

A professional Golf Cart Rental Agreement combines operational, safety, financial, and legal clauses so both parties understand obligations and remedies.

Parties

Identify the owner/operator (legal business name and contact) and the renter (full legal name, address, phone) so contract attribution is clear and enforceable during disputes and insurance claims.

Rental Term

Specify exact start and end dates and times, late return rules, grace periods, and whether extensions require written amendment or online authorization to avoid ambiguous occupancy periods.

Fees and Deposits

State rental fee, payment method, security deposit amount, acceptable deductions for damage or cleaning, refund timing, and any taxes or surcharges to prevent later billing disputes.

Use and Restrictions

Describe permissible terrain, passenger limits, banned behaviors (alcohol, off-road, street use), and operator age/license requirements to clarify permitted operation and liability allocation.

Damage and Insurance

Allocate responsibility for damage, theft, and third-party claims; require proof of insurance or offer optional insurance with defined coverage limits and deductible amounts.

Indemnity & Dispute

Include indemnity language, limitation of liability, governing law, and dispute resolution (mediation/arbitration venue) to set legal expectations and reduce litigation uncertainty.

Step-by-Step: How to Fill Out the Agreement

Follow these steps in order to complete a usable, enforceable rental agreement.

  • 01
    Gather IDs: Collect government ID and proof of age or license.
  • 02
    Record Vehicle Data: Note cart ID, battery/fuel level, and pre-existing damage.
  • 03
    Set Financial Terms: Enter fees, deposit, tax, and payment method.
  • 04
    Sign and Date: Have all parties sign, date, and initial required pages.

Typical Rental Workflow from Reservation to Return

A standard workflow ensures consistency and provides a clear audit trail for operations and claims.

  • Reservation: Customer books and provides ID and payment information.
  • Check-Out: Staff completes inspection and documents vehicle condition.
  • During Rental: Renter follows rules; operator monitors permitted use.
  • Return & Inspection: Staff inspects, records issues, and processes deposit adjustments.

How to Configure an Online Rental Workflow

Map document fields, signer roles, and notification rules when setting up a digital rental flow.

Field Configuration
Renter Signature Required; signer role assigned to renter email.
Company Representative Required; signing order second after renter.
Damage Photos Optional file upload field; attach at check-out.
Deposit Capture Card authorization field; captures hold amount.

Digital Signing and Delivery Considerations

Ensure the chosen solution can produce a tamper-evident signed PDF and meets any industry compliance requirements for retention and access.

  • File Formats: PDF, DOCX supported.
  • Authentication: Email link or SMS code.
  • Audit Trail: IP, timestamp, and action log.

Timeframes and Deadlines to Document in the Agreement

Specify precise deadlines to minimize disputes about late returns, damage reporting, and deposit refunds.

Reservation Window:

Time by which payment or deposit must be received to hold a cart.

Payment Due Date:

When full rental fees are charged or pre-authorized.

Scheduled Return Time:

Exact time cart must be returned to avoid late fees.

Damage Claim Window:

Period after return to report damage (commonly 24–72 hours).

Deposit Refund Timing:

When deposit adjustments are processed and refunded.

Common Preparation Mistakes to Avoid

  • Using vague language for permitted use (e.g., 'reasonable use') which creates ambiguity during claims or enforcement.
  • Failing to record pre-existing damage or battery/fuel state, leading to deposit disputes and chargebacks.
  • Omitting operator age or license requirements and thereby exposing the owner to increased liability for misuse.
  • Leaving payment authorization unclear or failing to obtain a valid card pre-authorization for the security deposit.

Consequences of an Incomplete or Incorrect Agreement

Unenforceable Terms: Ambiguous clauses may be struck down in disputes.
Insurance Gaps: Incorrect insurance details can void coverage.
Deposit Disputes: Poor documentation delays refunds and causes claims.
Legal Exposure: Incorrect waivers may not limit liability.
Regulatory Fines: Noncompliance with local rules can incur penalties.
Operational Cost: Time and legal fees to resolve disputes.

Security and Compliance Features to Include

Audit Trail: Capture IP and timestamp.
Data Encryption: TLS in transit; AES-256 at rest.
Access Controls: Role-based access only.
Retention Policy: Defined retention and deletion rules.
BAA Availability: BAA for HIPAA contexts.
Two-Factor Auth: Optional for high-risk rentals.

Comparing eSignature Providers for Rental Agreements

When choosing an eSignature provider for rental agreements, compare pricing, bulk-send capability, audit trail strength, HIPAA support, and envelope or usage caps.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial (no card) Not specified Not specified Not specified Not specified
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Not specified Not specified Not specified

Frequently Asked Questions About Golf Cart Rental Agreements

Answers to typical execution, enforcement, and digital signing questions for operators and renters.


Need help? Contact support

Explore Templates

Colorado Medical Power of Attorney Florida Contract Sale Closing Statement Form Sale of Stock Agreement
be ready to get more
Join over 28 million airSlate SignNow users
Sign Now
Company
Forms
Pricing
Resources
Knowledge base
Other Products
© 2026 airSlate Inc. All rights reserved.