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25 CFR Chapter I Section 4.1.18 Bureau of Indian Affairs

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Parent of Indian Child Agrees to End Parental Rights

ADOPT-225

Clerk stamps below when form is filed.

Court name and street address

Superior Court of California, County of

Case Number:

①

a. I want my child to be adopted by (name(s))

b. Their relationship to Indian child: (Check all that apply)

&

The parent(s) in ①

③

Indian child (name):

Date of birth

Age:

Child's tribe(s):

Enrollment

④

Your name

Your address (skip this if you have a lawyer):

City:

State:

Zip:

Phone#:

Your tribe(s):

Enrollment #:

Your lawyer (if you have one): (Name, address, phone #, and State Bar #):

⑤

I am the parent in ④ and I understand and say:

a. I agree to give up my parental rights.

b. I agree to the adoption of my child by the parent(s) listed in ①.

c. I understand what will happen when I sign this form.

d. No one has threatened me or made promises to me to get me to sign this

e. I understand that until the judge signs an Adoption Order (ADOPT-215) or an order to end my parental

f. I want the court to let me know if the adoption is canceled so I can ask the court to give custody of my back to me The court will give the custody of my child back to me if the judge decides it is in my child's interest.

g. I do not give up any of my rights under the Indian Child Welfare Act by signing this form.

h. My child was at least 10 days old when I signed this form.

i. I understand that notice of the adoption request will be sent to any Indian tribe of which my child may be a

Your name

Case Number:

⑥

At the time of signing this form, I do not live and am not domiciled on an Indian

Date:

Type or print your name

Signature of Indian parent

Judge's Certification

I, Judge

Superior Court of California, County of , certify:

  • This form was completed in writing and recorded before me.
  • I fully explained the terms and consequences to (name of parent):
  • The parent fully understood the terms and consequences
  • The parent speaks English or used an interpreter at the hearing.

Certified:

Date

Judge (or Judicial Officer)

Enter text✕
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Overview of 25 CFR Chapter I Section 4.1.18 (Bureau of Indian Affairs)

25 CFR Chapter I Section 4.1.18 is a regulatory entry within the Bureau of Indian Affairs portion of the Code of Federal Regulations. This page treats the section as a compliance-related administrative reference and explains practical steps for preparing, signing, submitting, and retaining documents that rely on or reference that regulatory provision. Content focuses on who typically completes related forms, required information, timing and filing pathways, notarization and witness considerations where applicable, electronic signature legality under U.S. law, and record retention best practices.

Why this regulation and accurate documentation matter

Clear, complete filings referencing 25 CFR Chapter I Section 4.1.18 reduce processing delays, support legal conformity with federal requirements, and help preserve tribal and federal rights. Accurate records protect parties during audits, disputes, and administrative review.

Why this regulation and accurate documentation matter

Who prepares and signs documents under this provision

Typical filers and signers include Bureau of Indian Affairs staff, tribal government officials, attorneys representing tribal interests, and contractors working under Bureau-administered programs.

  • Bureau staff: prepare and approve administrative forms, ensure regulatory citations are accurate, and confirm routing for federal review.
  • Tribal officials: sign on behalf of tribal governments where delegated authority exists and confirm tribal resolutions or authorizations.
  • Legal counsel and contractors: review statutory language, provide certifications, and supply supporting exhibits or evidence as required.

Step-by-step: complete and submit a document tied to Section 4.1.18

Follow these core steps for preparing, signing, and routing forms that reference the regulation to avoid common processing delays.

  • 01
    Prepare Document: Populate fields, attach exhibits, and include the exact citation.
  • 02
    Internal Review: Obtain supervisory or legal clearance before signatures.
  • 03
    Sign and Authenticate: Use authorized signature method and capture audit data.
  • 04
    Submit and Retain: Send to the designated BIA office and store the final record securely.

Typical routing flow for BIA-related filings

This sequence shows where documents typically move from preparation to final storage within federal or tribal workflows.

  • Originator: Creates document and attaches exhibits.
  • Reviewer: Legal or program review for compliance.
  • Signer: Authorized official signs with accepted method.
  • Filing Office: BIA or tribal registry receives and archives the record.

Digital workflow settings to use when eSubmitting

Recommended platform settings reduce friction and preserve an auditable trail when submitting documents electronically.

Field Configuration
Signature Type Audit-traceable eSignature with timestamp
Authentication Email + SMS code or higher for authority verification
Attachment Handling Require tagged exhibits and enforce file size limits
Retention Policy Enable immutable storage and exportable audit log

Technical and security considerations for electronic submission

Use a platform that provides secure transport, at-rest encryption, and a verifiable audit trail when exchanging documents tied to federal regulation.

  • Encryption: TLS in transit and AES-256 at rest
  • Audit Trail: Timestamps, IP, and action log
  • Integration: Export to cloud storage or agency repository

Ensure the chosen provider supports retention exports and, where required, a Business Associate Agreement for HIPAA-protected content; maintain local copies according to agency retention rules.

Timing expectations and processing windows

Some submissions tied to federal administrative provisions have internal review cycles; allow time for routing, legal clearance, and final recording.

Internal Review Time:

Allow 7–21 business days for program and legal review

External Filing Window:

Follow the BIA or tribal office schedule for acceptance

Notarization Lead Time:

Schedule notarization or RON sessions several days in advance

Correction Period:

Expect requests for correction within 30 days

Retention Start:

Retention period begins on the executed date

Key milestones from drafting to archival

Track these milestones to manage approvals and meet regulatory and recordkeeping obligations.

01

Draft Completion

Finalize content and attachments before review begins.

02

Review Clearance

Legal and program approvals recorded in the file.

03

Execution

Authorized signers execute with required authentication.

04

Archival

Store final record with audit trail and access controls.

Core elements to include in professional filings referencing Section 4.1.18

Ensure each filing contains essential structural elements so reviewers can verify authority, scope, and attachments quickly.

Citation

Exact regulatory citation and a brief explanation of how the filing relies on or implements Section 4.1.18 to avoid ambiguity during review.

Authority

Documented delegation or tribal resolution authorizing the signatory and confirming they have authority to act for the entity named.

Scope

Clear description of the action or request, its geographic or programmatic scope, and relevant dates or performance periods.

Attachments

Labeled exhibits, maps, evidence, or certifications referenced in the filing, each described with filename and purpose.

Signatures

Signature blocks with printed name, title, date, and the type of signature used (electronic, notarized, RON) plus witness lines where required.

Retention Note

Statement of where final records will be stored and how long they will be retained in accordance with agency and federal rules.

Security and compliance checkpoints

Encryption: TLS 1.2/1.3 and AES-256
Audit Trail: Timestamped signing history
Authentication: Email + SMS or stronger
BAA Available: For HIPAA-covered workflows
21 CFR Support: Available on compliant plans
ISO/SOC: ISO 27001 and SOC 2 Type II

Consequences and compliance risks of incorrect filings

Processing Delays: Missed or incorrect fields cause administrative rejection
Legal Challenge: Unauthorized signatures may be contested
Record Inaccuracy: Incomplete exhibits can void approvals
Financial Exposure: Errors can trigger remediation costs
Audit Findings: Noncompliance may appear in federal audits
Privacy Risk: Improper handling of PHI can violate HIPAA

Common mistakes to avoid when preparing these filings

  • Using an abbreviated entity name that does not match authorization documents, causing verification failures and signature disputes.
  • Omitting the exact regulatory citation or providing an incorrect section number, which forces administrative rework and delays.
  • Failing to record signer authority or attach tribal resolutions, resulting in contested approvals or requests for corrective documentation.
  • Submitting unsigned or improperly witnessed documents, or using an electronic signature method not accepted by the receiving office.

eSignature vendor pricing and capability snapshot for regulated filings

Compare basic plan pricing and common compliance features relevant to regulated or sensitive-document workflows; signNow appears first for reference.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about signing and submitting records tied to Section 4.1.18

Answers to common questions about signature validity, notarization, electronic submission, and retention for filings referencing the regulation.


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