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6.14 FORM AND NOTICE

TO ORIGINAL OCCUPANT(S):

AND SUBSEQUENT OCCUPANT(S):

City and County of San Francisco, State of California, including all garage(s), storage and common areas.

PLEASE TAKE NOTICE that when the last Original Occupant(s) no longer permanently resides at the above-described premises, the current tenancy for purposes of the San Francisco Residential Rent Stabilization and Arbitration Ordinance will terminate. The Landlord will then have the option of (a) recovering possession of the rental unit from any remaining occupants, or (b) creating a new tenancy for purposes of determining the rent under the San Francisco Residential Rent Stabilization and Arbitration Ordinance.

PLEASE TAKE FURTHER NOTICE that all new purported Co-occupant(s) or Subsequent Occupant(s) are not considered Original Occupants under subsection (a) of Section 6.14 of the San Francisco Residential Rent Stabilization and Arbitration Board's Rules and Regulations and will not be considered Original Occupants under Civil Code Section 1954.53(d). In the absence of a written agreement to the contrary, Landlord disapproves of, and objects to, the occupancy and purported tenancy of all such individuals. However, no action will be taken by the Landlord to terminate the tenancy or recover possession of the rental unit at this time. To the extent that the Landlord has, or is deemed to have, approved a subletting or consented to any new occupancy, that approval or consent shall only be effective so long as an Original Occupant continues to reside in the unit.

A complete copy of the above-referenced Section 6.14 is attached to this Notice.

Nothing in this Notice is intended to waive any rights the Landlord may have under the terms of the existing rental agreement or any current or future law, nor does this Notice, or any acceptance of rent, constitute an acceptance of, or consent to, any additional occupants, or a waiver of any rights the Landlord may have under the terms of the existing rental agreement or any current or future law.

Dated:

Name:

SECTION 6.14 ESTABLISHING RENTAL RATES FOR SUBSEQUENT OCCUPANTS

(Added March 7, 1989; amended August 29, 1989; Subsection (e) added February 14, 1995, repealed and adopted April 25, 1995, effective February 14, 1995; Subsections (a), (b), (c), (d) and (e) amended and renumbered July 2, 1996; amended and renumbered April 25, 2000)

(a) Definitions. The following terms have the following meaning for purposes of this Section 6.14: (1) "Original Occupant(s)" means one or more individuals who took possession of a unit with the express consent of the Landlord at the time that the base rent for the unit was first established with respect to the vacant unit. (2) "Subsequent Occupant" means an individual who became an occupant of a rental unit while the rental unit was occupied by at least one original occupant. (3) "Co-occupant," for purposes of this Section 6.14 only, is a subsequent occupant who has a rental agreement directly with the owner.

(b) Subsequent Occupants who commenced occupancy before January 1, 1996; Co-occupants who commenced occupancy before, on or after January 1, 1996. When all Original Occupant(s) no longer permanently reside in the rental unit, the Landlord may raise the rent of any Subsequent Occupant who resided in the unit prior to January 1, 1996, or of any Subsequent Occupant who is a Co-occupant and who commenced occupancy before, on or after January 1, 1996, without regard to the limitations set forth in Section 37.3(a) of the Rent Ordinance if the Landlord served on the Subsequent Occupant(s), within a reasonable time of actual knowledge of occupancy, a written notice that when the last of the Original Occupant(s) vacates the premises, a new tenancy is created for purposes of determining the rent under the Rent Ordinance. Failure to give such a notice within 60 days of the Landlord's actual knowledge of occupancy by the Subsequent Occupant(s) establishes a rebuttable presumption that notice was not given within a reasonable period of time. If the Landlord has not timely served such a notice on the Subsequent Occupant(s), a new tenancy is not created for purposes of determining the rent under the Rent Ordinance when the last of the Original Occupant(s) vacates the premises.

(c) Subsequent Occupants who are not Co-occupants and who commenced occupancy on or after January 1, 1996, where the last Original Occupant vacated on or after April 25, 2000. When all Original Occupant(s) no longer permanently reside in a rental unit, and the last of the Original Occupants vacated on or after April 25, 2000, the Landlord may establish a new base rent for any of Subsequent Occupant(s) who is not a Co-occupant and who commenced occupancy of the unit on or after January 1, 1996 without regard to the limitations set forth in Section 37.3(a) of the Rent Ordinance unless the Subsequent Occupant proves that the Landlord waived his or her right to increase the rent by: (1) Affirmatively representing to the Subsequent Occupant that he/she may remain in possession of the unit at the same rental rate charged to the Original Occupant(s); or (2) Failing, within 90 days of receipt of written notice that the last Original Occupant is going to vacate the rental unit or actual knowledge that the last of Original Occupants no longer permanently resides at the unit, whichever is later, to serve written notice of a rent increase or a reservation of Landlord's right to increase the rent at a later date; or (3) Receiving written notice from an Original Occupant of the Subsequent Occupant's occupancy and thereafter accepting rent unless, within 90 days of said acceptance of rent, the Landlord reserved the right to increase the rent at a later date. Where the Landlord has waived the right to increase the rent under subsection (c)(1) or (c)(3) above, the Subsequent Occupant to whom the representation was made or from whom the Landlord accepted rent shall thereafter have the protection of an Original Occupant as to any future rent increases under this Section 6.14. Where the Landlord has waived the right to increase the rent under subsection (c)(2) above, any Subsequent Occupant who permanently resides in the rental unit with the actual knowledge and consent of the Landlord (if the Landlord's consent is required and not unreasonably withheld) at the time of the waiver shall thereafter have the protection of an Original Occupant as to any future rent increases under this Section 6.14.

(d) Subsequent Occupants who are not Co-occupants and who commenced occupancy on or after January 1, 1996, where the last Original Occupant vacated prior to April 25, 2000. When all Original Occupants no longer permanently reside in a rental unit and the last of the Original Occupants vacated prior to April 25, 2000, the Landlord may establish a new base rent for any of Subsequent Occupants who are not Co-occupants and who commenced occupancy of the unit on or after January 1, 1996 without regard to the limitations set forth in Section 37.3(a) of the Rent Ordinance if: (1) The Landlord served on the Subsequent Occupant(s), within a reasonable time of actual knowledge of occupancy, a written notice that when the last of the Original Occupants vacates the premises, a new tenancy is created for purposes of determining the rent under the Rent Ordinance. Failure to give such a notice within 60 days of the Landlord's actual knowledge of the occupancy by Subsequent Occupant(s) establishes a rebuttable presumption that notice was not given within a reasonable period of time; or (2) The Landlord is entitled to establish a new base rent under the Costa Hawkins Rental Housing Act, California Civil Code Section 1954.53(d), even if no notice was served on the Subsequent Occupant(s) pursuant to subsection (d)(1) above.

(e) Subsequent Occupants of Proposition I Affected Units. When all Original Occupant(s) no longer permanently reside in a Proposition I Affected Unit, the Landlord may raise the rent of any Subsequent Occupant who resided in the unit prior to February 15, 1995, without regard to the limitations set forth in Section 37.3(a) of the Rent Ordinance if the Landlord served on the Subsequent Occupant(s), on or before August 15, 1995, a written notice that when the last of the Original Occupant(s) vacates the premises, a new tenancy is created for purposes of determining the rent under the Rent Ordinance. If the Landlord has not timely served such a notice on the pre-February 15, 1995 Subsequent Occupant(s) of the Proposition I Affected Unit, a new tenancy is not created for purposes of determining the rent under the Rent Ordinance when the last of the Original Occupant(s) vacates the premises. For Subsequent Occupants who commenced occupancy in a Proposition I Affected Unit on or after February 15, 1995, the provisions of subsections (a) through (d) above apply.

(f) This Section 6.14 is intended to comply with Civil Code Section 1954.50 et seq. and shall not be construed to enlarge or diminish rights thereunder.

Disclaimer: This form has been prepared for Landlords represented by Rentals In SF. Rentals In SF, however, does not make any representation or warranty about the legal sufficiency or effect of this form. Please consult an attorney if you need assistance in filling out and serving this form, or to determine if this form is appropriate for your particular situation.

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What the Untitled Document Is and When It’s Used

The Untitled Document is a general-purpose form framework used to record an agreement, declaration, or administrative action between named parties. It may appear as a contract, authorization, acknowledgment, or administrative notice and typically collects party identification, effective date, scope of obligations, consideration, signature blocks, and any required attachments. In U.S. practice the form’s enforceability depends on meeting statutory e-signature tests (intent, consent, attribution, retention) and any specific notarization or witness rules that apply to the document type and jurisdiction.

Why a Well-Prepared Untitled Document Matters

A clear, complete document lowers legal and operational risk by documenting intent, obligations, and timelines. For electronic execution, satisfy ESIGN (15 U.S.C. ch. 96) and UETA where applicable to ensure enforceability, and confirm any exceptions that require wet-ink, witness, or notarization.

Why a Well-Prepared Untitled Document Matters

Who Typically Prepares and Signs This Form

Common preparers include in-house legal, HR, operations, finance, and outside counsel; signers range from individual consumers to corporate officers.

  • Real Estate and Property Managers who document leases, disclosures, and tenant acknowledgments in transactions.
  • Healthcare administrators who collect authorizations or HIPAA-related consents with proper privacy safeguards.
  • Finance and accounting teams that use the form for payment authorizations, vendor setup, or tax-related confirmations.

Assignment of signing authority should be verified before execution; identify signers and signatory limits to avoid later disputes.

Step-by-Step: Completing the Untitled Document

Complete this sequence to finalize the document in a legally sound way, whether using paper or an eSignature workflow.

  • 01
    Gather Details: Collect legal names, addresses, and ID documents before drafting fields.
  • 02
    Confirm Authority: Verify signer has authority to bind organization or individual.
  • 03
    Set Dates: Enter effective and execution dates in MM/DD/YYYY format.
  • 04
    Execute Properly: Sign, witness, or notarize per the document’s legal requirements.

Typical Digital Signing Flow

Online execution follows a short sequence from upload to audit trail capture; steps below reflect industry-standard workflows.

  • Upload Document: Sender uploads PDF or DOCX to the signing platform.
  • Place Fields: Sender drops signature, date, and required fields onto pages.
  • Notify Signers: Platform emails or shares a secure signing link with signers.
  • Capture Audit Trail: System records timestamps, IPs, and signer actions for the legal record.

Configuring an Efficient eSignature Workflow

Key settings determine signer experience and legal strength. Configure authentication, field types, and retention before sending.

Field Configuration
Authentication Email link, SMS code, or knowledge-based verification
Field Types Signature, Date, Initials, Conditional fields
Audit Trail Enable for IP, timestamp, action log retention
File Formats PDF and DOCX accepted; final export as signed PDF

Technical Compatibility and Integration Notes

Confirm platform integration and file-format needs before routing the document for signature.

  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace
  • File Support: PDF, DOCX, and native exports supported
  • Authentication: Email, SMS, SSO, and advanced methods available

Match integrations to internal systems to automate routing, storage, and audit capture; this reduces manual steps and improves recordkeeping.

Common Filing and Tax Deadlines to Consider

Certain document-related filings and tax forms follow fixed deadlines; missing them can trigger penalties or withholding obligations.

W-9 Provision:

Provide upon payer request; no fixed IRS filing deadline

1099-NEC Deadline:

Jan 31 to recipient and IRS for nonemployee compensation

1099-MISC Paper:

Feb 28 if filing by paper with the IRS

1099-MISC Electronic:

Mar 31 if filing electronically with the IRS

Individual Tax Return:

Form 1040 due April 15 (extension to Oct 15 with Form 4868)

Penalties and Legal Risks from Errors or Omissions

Information Return Fines: 1099 penalties $60–$330 per form depending on lateness
Intentional Disregard: $660 or more per form, no maximum (IRC §6721)
I-9 Violations: $281–$2,789 per violation
Notarization Omission: May render deed or POA ineffective
HIPAA Noncompliance: Risk of civil penalties and corrective action
Mismatched Names: Can trigger backup withholding or contract disputes

Electronic Signature vs Digital (Cryptographic) Signature

Understand the practical difference: legal acceptance is broad, cryptographic methods add cryptographic non-repudiation where required.

Criteria Electronic Signature Digital Signature
Definition any electronic mark pki-based cryptographic signature
Technology varies; audit trails common x.509 certificate, pki
Non-repudiation audit trail evidence strong cryptographic assurance
Typical Use contracts, consent forms fda records, high-assurance transactions

Core Elements to Include in a Professional Version

A robust document includes clear field mapping, signer identification, evidentiary audit data, and export-ready formatting for downstream filing.

Fillable Fields

Use structured fields for names, dates, and amounts to reduce entry errors and enable automatic population and validation during signing.

Conditional Logic

Add conditional fields to show or hide clauses based on selections; this keeps the form concise and reduces misapplied provisions.

Audit Trail

Capture timestamps, IP addresses, and signer actions for admissible evidence of intent and execution under ESIGN and UETA.

Export Formats

Provide signed output as a tamper-evident PDF and retain a machine-readable copy (DOCX) for internal records and redaction when required.

Additional Features That Improve Reliability and Usability

Consider these capabilities when designing the document and the signing experience to reduce friction and improve legal robustness.

Templates

Create reusable templates to ensure consistent clauses, standard field placement, and faster document generation across similar transactions.

Bulk Send

Enable bulk distribution for identical forms to many recipients, ensuring consistent execution and centralized tracking.

Advanced Auth

Use SMS codes, knowledge-based verification, or SSO for higher-assurance signer identification where required.

Conditional Fields

Support conditional visibility and calculations to automate amounts, dates, and role-based content presentation.

API Access

Provide programmatic generation and retrieval for integration with CRM, ERP, or case-management systems to reduce manual steps.

Kiosk / In-Person

Support in-person signing modes with device lockdown for on-site execution when guest signers are present.

Practical Examples from Real Users

Below are short, real-world examples illustrating how organizations implemented structured document signing for routine workflows.

Optica Ventures (COO)

Optica adopted online signing to simplify customer returns and approvals

  • The interface is simple and easy-to-use for their team
  • The result: smoother customer interactions and faster turnaround without sacrificing compliance or security.

Martin Properties (Founder)

A real estate owner moved lease processing online to reduce in-person meetings

  • They process and execute documents online with compliance
  • This enabled mobile and offline signing capability and faster closings across multiple properties.

eSignature Vendor Pricing Snapshot (for comparison)

Compare basic pricing and common plan features across vendors to evaluate cost and capabilities for document execution needs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions and Troubleshooting

Answers to common questions about enforceability, notarization, signature problems, and file formats when completing this type of document.


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