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Illinois Assumed Business Name Act

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NOTICE UNDER ASSUMED BUSINESS NAME ACT

STATE OF ILLINOIS )

COUNTY OF SANGAMON )

To Whom It May Concern:

Notice is hereby given that on the day of ,

a Certificate of Ownership of Business was filed in the Office of the County Clerk of Sangamon County, stating that: (list owners' names-submit attachments if needed)

intend to transact, or are transacting business in Sangamon County, State of Illinois, under the fictitious name to wit: (list business name)

and that they are the sole owner(s) and proprietor(s) of said business, and that the principal place of said business is located at: (list full business address)

Signature of Owner

Print Name

Owner's home address:

Daytime phone:( )

CERTIFICATE OF OWNERSHIP OF BUSINESS

NAME OF BUSINESS:

ADDRESS OF BUSINESS:

Street

City

State

Zip

BUSINESS PHONE:

PUBLISH IN:(check one) State Journal-Register or Illinois Times

STATE OF ILLINOIS )

COUNTY OF SANGAMON )SS

The following is a true and full report of the names and addresses of all persons owning, conducting or transacting the business named above:

NAME OF OWNER STREET ADDRESS CITY, STATE, ZIP

STATE OF ILLINOIS )

COUNTY OF SANGAMON )SS

being duly sworn, upon oath deposes and says that the foregoing is a true and correct report of the real full name or names of the person or persons owning, conducting or transacting the business named above together with their post office addresses.

Signature of Owner

Subscribed and sworn to before me this day of ,

Notary Public or County Clerk

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What the Illinois Assumed Business Name Act covers

The Illinois Assumed Business Name Act governs the registration of any business operating under a name other than its legal name so the public can identify the true owner. It requires filing an assumed name statement or certificate with the appropriate county clerk or designated state office, creating a public record of the trade name and the person or entity responsible for the business. Registration protects consumers, helps banks and vendors verify identity, and is often a prerequisite for opening business accounts, obtaining permits, or enforcing contract rights under the assumed name.

Why register an assumed business name in Illinois

Registering an assumed business name creates public notice of who is behind a trade name, supports banking and licensing, and reduces legal disputes over name ownership while preserving the business's ability to contract in that name.

Why register an assumed business name in Illinois

Who typically files an assumed business name in Illinois

These filings are common among small operators and any entity using a trade name instead of its legal corporate or personal name.

  • Sole proprietors using a trade name instead of the owner’s personal name for sales and banking.
  • Partnerships and LLCs that operate branded lines under names different from the entity’s registered legal name.
  • Attorneys, accountants, or service providers who register names to accept payments and hold contracts under a business name.

Registration requirements are straightforward but vary by county; verify the local county clerk’s procedure before filing.

Who can sign the assumed name statement

Owner / Officer

The business owner, majority partner, or a corporate officer typically signs the assumed name statement. The signer must have authority to bind the business and confirm the accuracy of the registration information under penalty of law.

Authorized Agent

A designated agent or attorney-in-fact can sign if properly authorized in writing; counties may require proof of authorization or a power of attorney to accept filings from third parties.

Step-by-step: completing and filing the assumed name statement

Follow these basic sequential steps to prepare and submit an assumed business name registration in Illinois.

  • 01
    1. Choose the name: Verify uniqueness and acceptability before filing.
  • 02
    2. Complete the form: Fill required fields accurately using full legal names and addresses.
  • 03
    3. Sign and notarize if needed: Signatures may need notarization depending on county requirements.
  • 04
    4. File and pay fee: Submit to the county clerk and retain a stamped copy.

File-to-record workflow for an assumed name registration

A typical filing flow moves from form preparation through county recordation and public availability.

  • Prepare document: Assemble completed statement and supporting identification if required.
  • Authentication: Signers authenticate identity; notarization or remote notarization may apply.
  • Submission: Deliver to county clerk: in person, by mail, or by permitted electronic channel.
  • Record and receipt: County clerk records the document and issues a stamped copy for your records.

Settings and options when completing the form online

When preparing the filing online, configure authentication, templates, and delivery to match county requirements.

Field Configuration
Authentication Email link, SMS code, or ID verification
Templates Save a reusable form with prefilled owner info
Notary / RON Enable remote online notarization where accepted
Export format PDF/A or searchable PDF for records

Technical requirements for digital signing and submission

Ensure the platform you use supports required file types, signer authentication, and any county e-filing formats.

  • File formats: PDF, DOCX, and HTML accepted by most platforms
  • Authentication: Email or SMS codes; KBA where required
  • Integrations: Connectors for Google Drive, Box, NetSuite, Salesforce

Use platforms that produce certified audit trails, preserve signed PDFs, and integrate with cloud storage for secure long-term retention.

Common eSignature vendor pricing and capability snapshot

Basic pricing and feature differences for common eSignature providers. signNow appears first in the comparison per available plan data.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Trial varies Trial varies Trial varies Trial varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Risks and potential penalties for incorrect or missing registration

Civil Penalties: Fines or court remedies
Enforcement Risk: Difficulty enforcing contracts under unregistered name
Banking Delays: Banks may refuse accounts without certificate
Tax Withholding: Problems verifying TINs for payers
Name Conflicts: Potential trademark or trade name disputes
Administrative Rejection: Clerks may reject incomplete filings

Common mistakes to avoid when preparing the filing

  • Using an informal or different spelling of the trade name that does not match business signage or contracts.
  • Failing to provide the registrant’s full legal name, creating inconsistent public records and bank acceptance problems.
  • Overlooking county-specific instructions for notarization, filing method, or fee payment leading to administrative rejection.
  • Neglecting to keep a stamped copy of the recorded statement for future banking, renewal, or enforcement needs.

Timing considerations and typical deadlines

Key timing points affect when to file and how to maintain assumed name registrations.

Before opening:

File before conducting business publicly under the trade name

Filing processing:

County processing times vary from same day to several weeks

Renewal timing:

Some counties require periodic renewal; check local rules

Record retention:

Retain stamped copy for banking and legal proof

Update obligations:

Amend registrations promptly when ownership or address changes

How businesses and teams use eSignature for filings and forms

These customer statements illustrate operational benefits of a reliable eSignature workflow for recurring business documents.

Optica Ventures LLC

Brian Fitzgibbons described ease of use for customers

  • The interface is simple and easy-to-use for our team
  • He emphasized that simplicity reduced friction for external signers and improved turnaround across recurring filings.

Xerox (NetSuite)

Kodi-Marie Evans noted integration benefits

  • airSlate SignNow provided flexibility with NetSuite
  • The integration streamlined signing multiple document types and reduced manual data entry into enterprise systems.

Security, compliance, and technical safeguards for electronic filings

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
ESIGN / UETA: Compliant with ESIGN and UETA standards
HIPAA: HIPAA-compliant with BAA available
SOC 2: SOC 2 Type II certification
ISO: ISO 27001 certified
Accessibility: WCAG 2.0 Level AA conformance

Frequently asked questions about Illinois assumed name filings

Answers to common questions about preparing, filing, and maintaining an assumed business name statement in Illinois.


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