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Affidavit of Diligent Search

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Florida Family Law Rules of Procedure Form 12.913(b)
Affidavit of Diligent Search and Inquiry

INSTRUCTIONS FOR FLORIDA FAMILY LAW RULES OF PROCEDURE FORM 12.913(b), AFFIDAVIT OF DILIGENT SEARCH AND INQUIRY

When should this form be used?

This form is to be used with Notice of Action for Dissolution of Marriage, Florida Supreme Court Approved Family Law Form 12.913(a), to obtain constructive service (also called service by publication) in a dissolution of marriage case.

This form includes a checklist of places you can look for information on the location of your spouse. While you do not have to look in all of these places, the court must believe that you have made a very serious effort to get information about your spouse’s location and that you have followed up on any information you received.

This form should be typed or printed in black ink. After completing this form, you should sign the form before a notary public or deputy clerk. You should file the original and a Notice of Action for Dissolution of Marriage, Florida Supreme Court Approved Family Law Form 12.913(a), with the clerk of the circuit court in the county where your petition for dissolution of marriage is filed. You should keep a copy for your records.

Where can I look for more information?

Before proceeding, you should read “General Information for Self-Represented Litigants” found at the beginning of these forms. For further information, see rule 12.070, Florida Family Law Rules of Procedure and rule 1.070(e) and (f), Florida Rules of Civil Procedure.

Special notes...

Remember, a person who is NOT an attorney is called a nonlawyer. If a nonlawyer helps you fill out these forms, that person must give you a copy of Disclosure from Nonlawyer, Florida Family Law Rules of Procedure Form 12.900(a), before he or she helps you. A nonlawyer helping you fill out these forms also must put his or her name, address, and telephone number on the bottom of the last page of every form he or she helps you complete.


IN THE CIRCUIT COURT OF THE JUDICIAL CIRCUIT,

IN AND FOR COUNTY, FLORIDA

Case No.:

Division:

,
Petitioner,

and

,
Respondent.

AFFIDAVIT OF DILIGENT SEARCH AND INQUIRY

I, , being sworn, certify that the following information is true:

1. I have made diligent search and inquiry to discover the name and current residence of Respondent:

Check all that apply:

United States Post Office inquiry through Freedom of Information Act for current address or any relocations.

Last known employment of Respondent, including name and address of employer.

Unions from which Respondent may have worked or that governed particular trade or craft.

Regulatory agencies, including professional or occupational licensing.

Names and addresses of relatives and contacts with those relatives, and inquiry as to Respondent’s last known address.

Information about the Respondent’s possible death and, if dead, the date and location of the death.

Telephone listings in the last known locations of Respondent’s residence.

Internet people finder or library checked.

Law enforcement arrest and/or criminal records in the last known residential area of Respondent.

Highway Patrol records in the state of Respondent’s last known address.

Department of Motor Vehicle records in the state of Respondent’s last known address.

Department of Corrections records in the state of Respondent’s last known address.

Title IV-D (child support enforcement) agency records in the state of Respondent’s last known address.

Hospitals in the last known area of Respondent’s residence.

Utility companies, including water, sewer, cable TV, and electric, in the last known area of Respondent’s residence.

Letters to the Armed Forces of the U.S. and their response as to whether or not there is any information about Respondent.

Tax Assessor’s and Tax Collector’s Office in the area where Respondent last resided.

Other:

2. The age of Respondent is: known unknown

3. Respondent’s current residence:

a. Respondent’s current residence is unknown to me.

b. Respondent’s current residence is in some state or country other than Florida, and Respondent’s last known address is:

c. The Respondent, having residence in Florida, has been absent from Florida for more than 60 days prior to the date of this affidavit, or conceals him(her)self so that process cannot be served personally upon him or her, and I believe there is no person in the state upon whom service of process would bind this absent or concealed Respondent.

I understand that I am swearing or affirming under oath to the truthfulness of the claims made in this affidavit and that the punishment for knowingly making a false statement includes fines and/or imprisonment.

Dated:

Signature of Petitioner

Printed Name:

Address:

City, State, Zip:

Telephone Number:

Fax Number:

STATE OF FLORIDA

COUNTY OF

Sworn to or affirmed and signed before me on by .

NOTARY PUBLIC or DEPUTY CLERK

[Print, type, or stamp commissioned name of notary or clerk.]

Personally known

Produced identification

Type of identification produced

IF A NONLAWYER HELPED YOU FILL OUT THIS FORM, HE/SHE MUST FILL IN THE BLANKS BELOW:

I, , a nonlawyer, located at , , , , helped , who is the petitioner, fill out this form.

Enter text✕

What the Affidavit of Diligent Search Is and when it’s used

An Affidavit of Diligent Search is a sworn written statement describing the efforts made to locate a person or entity for service of process or notice when direct contact could not be completed. Courts commonly require this affidavit to permit alternative service methods such as publication or substituted service. The document records dates, sources searched, methods used, and reasons why personal service was not achievable, and it must be signed under penalty of perjury before a notary or authorized official.

Why this affidavit matters to courts and litigants

The affidavit documents good-faith efforts to locate a party and supports requests for alternative service, helping courts determine whether notice requirements have been satisfied.

Why this affidavit matters to courts and litigants

Who prepares and relies on a Diligent Search affidavit

Courts and opposing parties use the affidavit to evaluate sufficiency of notice before allowing nonstandard service methods.

  • Process servers and private investigators who compile search records and attest to actions taken.
  • Plaintiffs’ counsel or court-appointed registrars who need court permission for substituted service.
  • Court clerks and judges who review the affidavit to authorize alternative notice methods.

Step-by-step: prepare, sign, and submit the affidavit

Follow these steps in order to create a complete affidavit that the court can accept for alternative service.

  • 01
    Collect details: Gather names, addresses, phone numbers, and alias information.
  • 02
    Document searches: Run searches and record sources, dates, and outcomes.
  • 03
    Draft affidavit: Write a chronological narrative of efforts and failed attempts.
  • 04
    Notarize and file: Sign before a notary, attach exhibits, and file with the court clerk.

How the affidavit fits into the alternative service workflow

The affidavit is one step in a chain that leads from failed personal service to court-approved alternative notice.

  • Attempt service: Initial personal service attempts are made and documented.
  • Compile search: Affiant compiles evidence and forms the affidavit narrative.
  • File with court: Submit affidavit with motion for alternative service or publication.
  • Court review: Judge evaluates diligence and may authorize substitute service.

Essential components to include in a professional affidavit

A well-prepared affidavit contains structured facts, clear methodology, and legally required authentication to withstand judicial scrutiny.

Caption

Court caption and case number placed at the top so the affidavit is clearly associated with the underlying action and filing.

Affiant identification

Full name, address, job title or relationship to case, and contact details so the court can verify the declarant’s authority and availability.

Search chronology

Detailed timeline of specific dates, locations, and actions taken during the search to show a sustained, reasonable effort.

Sources and results

List databases, public records, phone calls, addresses visited, and people contacted, with outcomes and any supporting exhibits.

Reason for failure

Explain why personal service could not be completed (avoid speculation; use objective facts such as 'property vacant').

Notary acknowledgment

Sworn signature block with notary acknowledgement and commission information per state notary requirements.

File formats and evidence to include with the affidavit

Use stable file formats and attach clear supporting items so the record is complete and admissible.

Preferred format

Use PDF/A for court filings; preserves layout and prevents accidental edits during review or archival.

Supporting exhibits

Attach police reports, mail return receipts, screenshots, printouts, and search logs to corroborate statements.

Metadata preservation

Keep original file metadata and timestamps where possible to confirm when records were created and accessed.

Audit trail

Maintain a signing and activity log showing who prepared, reviewed, and notarized the affidavit.

Digital signing and file delivery considerations

Ensure the chosen workflow keeps notarization evidence, retains an audit trail, and produces a tamper-evident final document for court submission.

  • File types: PDF, DOCX accepted; export signed copy as PDF/A.
  • Integrations: Connectors with Google Workspace, Microsoft 365, and case management systems.
  • Authentication: Support for email, SMS codes, and advanced signer authentication.

Recommended digital workflow settings for affidavit completion

Configure fields and authentication to match court rules and evidentiary needs before sending the affidavit for signature.

Field Configuration
Signature field Require signer to click and provide drawn signature.
Notary block Include notary acknowledgement with date and commission fields.
Attachment fields Allow upload of supporting exhibits and search logs.
Authentication Use SMS code or knowledge-based verification where required.

Typical timelines and filing expectations

Court rules differ; use these general timeframes to plan search, filing, and notice steps when personal service fails.

Search documentation:

Compile searches contemporaneously; delay weakens credibility.

Notarization window:

Sign and notarize as soon as search narrative is complete.

File with motion:

Attach affidavit to motion for alternative service when seeking court permission.

Publication schedules:

If authorized, publication periods vary by court—often 3–4 weeks.

Service proof:

File proof of publication or substituted service promptly after completion.

Key milestones from initial search to court approval

This milestone sequence shows typical stages you’ll move through when initial service attempts fail.

01

Begin search

Start with known addresses, phone calls, and public records checks.

02

Record findings

Log dates, times, sources consulted, and persons contacted for each attempt.

03

Affidavit execution

Draft the affidavit narrative and sign before a notary to add sworn weight.

04

Court filing

Submit affidavit with motion and await judicial authorization for alternative service.

Common preparation pitfalls to avoid

  • Vague descriptions of methods used make the affidavit less persuasive and may lead to denial.
  • Missing dates or inconsistent timelines allow opposing parties to challenge the sufficiency of search efforts.
  • Omitting supporting exhibits reduces the affidavit’s evidentiary value and credibility in court.
  • Signing without notarization where required will often render the affidavit unacceptable for judicial action.

Risks and potential consequences of an incorrect affidavit

Perjury risk: Possible criminal penalties
Court rejection: Motion for alternative service denied
Delay in case: Proceedings or judgment delayed
Adverse credibility: Affiant credibility undermined
Increased costs: Additional searches or hearings required
Collateral exposure: Sanctions or evidentiary sanctions

Recordkeeping and security expectations for affidavit evidence

Encryption: TLS 1.2/1.3 in transit
At-rest protection: AES-256 encryption at rest
Audit trails: Detailed signing and access logs
Compliance: ESIGN and UETA legal framework
HIPAA options: BAA available if health data present
Access controls: Role-based permissions for files

When to use an Affidavit of Diligent Search versus other notice documents

Compare the affidavit to related documents to determine the right filing for notice or service disputes.

Criteria Affidavit of Diligent Search Affidavit of Service
Purpose document search efforts document completed service
Court use support for alternative service proof of service given
Typical attachments search logs, returns summons, receipt, server affidavit
Timing filed before alternative service filed after service completed

Selected eSignature vendor pricing and feature differences relevant to affidavits

Platform choice affects notarization options, audit trails, and compliance features; the table summarizes starting prices and key capabilities.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about the Affidavit of Diligent Search

Answers to common procedural and legal questions when preparing and filing an Affidavit of Diligent Search.


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