Establishing secure connection…Loading editor…Preparing document…

Agreement for Termination of Lease and Surrender of Leased Premises

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

AGREED TERMINATION OF WRITTEN LEASE AGREEMENT
BY LANDLORD AND TENANT

1. OPERATIVE LEASE: A Lease Agreement was executed and entered into by Lessor, (hereinafter referred to as “Landlord”) and Lessee(s), , and, and (hereinafter referred to collectively as "Tenant") on the . A copy of the Lease Agreement is incorporated herein by reference or by attachment hereto.

2. AGREED TERMINATION: In the agreed interest of both parties, and for valuable consideration, the sufficiency of which is hereby acknowledged, Landlord and Tenant hereby agree to terminate the above- referenced Lease Agreement, the agreement to terminate on the , upon which date Tenant shall vacate and surrender the leased premises unto Landlord.

3. SPECIAL CONDITIONS: This Agreed Termination and Surrender is contingent on the following special conditions, which must be specifically performed prior to the date of termination. Failure in performing these conditions will void this Agreed Termination and Surrender and the original Lease Agreement will govern the relationship between the parties.

Special Conditions (if any) include:

4. RELEASE OF PARTIES: Upon specific performance of the above conditions prior to the agreed date of termination and surrender described above, the Lease Agreement shall terminate on the date stated above at , before which time Tenant must vacate and surrender the premises. The Lease Agreement shall thenceforth be null and void and the parties free from the obligations, terms and conditions thereof.

***

WITNESS THE SIGNATURES OF THE PARTIES:

Enter text✕
Prepare your document for signing right on this page
  • 01 Edit the text and complete the fields
  • 02 Click Sign Now and on the next screen add recipients and signature fields in SignNow
  • 03 Start your free trial to sign and send your doc
Sign Now

What this Agreement Is and when it applies

An Agreement for Termination of Lease and Surrender of Leased Premises documents a mutual or tenant-initiated ending of a tenancy and the tenant's formal return of possession. The form records the effective termination date, the condition of the premises at surrender, allocation of security deposit and outstanding charges, any agreed release of future claims, and steps for final inspection, keys, and access. Use it to avoid disputes about move-out condition, rent obligations, or liability after possession transfers back to the landlord.

Why a clear termination and surrender agreement matters

A written agreement creates a provable record of parties’ intentions, reduces the risk of post-surrender disputes about damages or rent, and clarifies timelines for inspection and deposit handling under applicable state law such as ESIGN/UETA for electronic execution.

Why a clear termination and surrender agreement matters

Who typically completes this agreement

Landlords, property managers, tenants, and attorneys use this agreement to document the end of a lease and transfer of possession.

  • Individual tenants and landlords resolving early termination or lease expiration
  • Property management firms documenting routine move-outs at scale
  • Attorneys or agents handling contested move-outs or negotiated releases

Make sure each signer has authority to bind their party and that contact information is recorded for follow-up and deposit settlement.

Step-by-step: how to complete and execute the agreement

Follow these sequential actions to produce a clear, enforceable termination and surrender agreement.

  • 01
    Prepare: Gather lease, move-out checklist, deposit ledger, and IDs.
  • 02
    Draft: Populate parties, property, effective date, and surrender terms.
  • 03
    Review: Confirm rent, repairs, deposit accounting, and any release language.
  • 04
    Execute: Have authorized signers sign; notarize or witness if required.

Core components to include in a professional termination and surrender agreement

A complete agreement addresses identity, timing, possession, condition, financial reconciliation, and release language so both parties understand rights and residual obligations after surrender.

Parties

Identify landlord and tenant by full legal name and entity type; include contact details and mailing addresses for notices and deposit returns.

Premises

Describe the leased premises by full street address and unit number and reference the original lease date and any addenda.

Termination Date

Specify the effective surrender date and exact time when possession transfers back to the landlord to avoid overlapping rent liability.

Condition & Repairs

State move-out condition standards, responsibility for repairs, and whether a joint inspection will occur with dates and notice requirements.

Financial Settlement

List final rent, prorations, unpaid charges, and itemized security deposit deductions with agreed amounts or a method for calculation.

Mutual Release

Include any release of future claims or reservation of rights and clarify whether the release is conditional on deposit return or repairs.

Essential information to collect

Tenant Name: Full legal name
Landlord Name: Full legal or entity name
Premises Address: Street, unit, city
Termination Date: MM/DD/YYYY
Deposit Amount: Exact dollar amount
Signatures: Signer name and date

How to set up the document workflow online

Configure a digital workflow to assign fields, set signer order, and capture authentication evidence before sending for signature.

Field Configuration
Signer Order Landlord then tenant, or simultaneous
Authentication Email link or SMS code; optional KBA for higher assurance
Attachments Upload inspection photos and move-out checklist
Audit Trail Enable timestamps, IP logging, and completion certificate

Digital signing and technical considerations

Ensure the eSignature platform supports required authentication, preserves an audit trail, and exports a tamper-evident signed file.

  • File formats: PDF and DOCX supported
  • Integrations: Works with Salesforce, NetSuite, Box
  • Security: AES-256 at rest, TLS 1.2/1.3

For HIPAA-protected records or regulated workflows request a BAA and ensure the platform documents compliance evidence and audit logs.

Typical digital execution flow

A standard online signing sequence minimizes friction and preserves evidence for enforcement or later accounting.

  • Upload document: Add the termination agreement and supporting exhibits
  • Place fields: Insert signature, initial, date, and checkbox fields
  • Send to signers: Use signer emails or secure signing links
  • Complete & archive: Signed copies and audit trail stored in repository

Key dates and timing considerations

Track statutory and lease-specific deadlines: notice periods, inspection windows, deposit accounting timelines, and any tax or reporting dates that follow surrender.

Surrender Notice Period:

Follow lease notice requirement to avoid extra rent

Final Inspection Window:

Schedule within the lease-specified inspection period

Deposit Return Timeline:

State law typically requires return or itemized list within set days

Record Retention:

Keep agreement per retention schedule after closing

Tax Reporting:

Document refunds or charges for accounting and tax records

Common mistakes to avoid

  • Failing to record the exact time and date of physical possession transfer, which can lead to disputed rent liabilities and holdover claims.
  • Using vague condition descriptions like 'reasonable wear' without itemized findings or photographic evidence to support deposit deductions.
  • Not confirming signatory authority for corporate landlords or managers, producing execution defects that opponents can challenge.
  • Neglecting state-specific deposit accounting or notice requirements, causing statutory penalties or forfeiture of right to withhold funds.

Risks and consequences of an incorrect or incomplete agreement

Deposit Forfeiture: Possible statutory penalties
Lease Breach Damages: Ongoing rent liability risks
Invalid Termination: Surrender may be contested
Tax Implications: Incorrect accounting consequences
Notarization Errors: Can delay record acceptance
Data Exposure: Improper handling of personal data

Representative eSignature pricing and capability comparison

Compare starting price and core features across common eSignature vendors to choose a platform that supports notarization, HIPAA workflows, and bulk sending needs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Download, save, and combine supporting documents

After execution, export a tamper-evident copy, attach inspection photos and the deposit accounting record, and archive in your document management system for easy retrieval.

Download Formats

Export signed file as PDF/A for long-term preservation and compliance.

Save Copies

Store final signed PDF and a separate audit-trail record in your secure folder.

Supporting Documents

Attach inspection reports, repair invoices, and photographic evidence to the executed agreement.

Archive

Retain digital copies in encrypted storage with access controls and versioning.

Frequently asked questions about termination and surrender

Answers to common legal and practical questions about executing, notarizing, and enforcing a termination and surrender agreement.


Need help? Contact support

Explore Templates

Lease Agreement Contrato de Cofinanciación Intellectual Property License Agreement Complaint in Federal Court for Diversity of Citizenship Against Manufacturers of Cigarettes and Trade Associations Cancellation of Mortgage Bill of Sale
be ready to get more
Join over 28 million airSlate SignNow users
Sign Now
Company
Forms
Pricing
Resources
Knowledge base
Other Products
© 2026 airSlate Inc. All rights reserved.