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Agreement of Lease

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Lease of Taxicab

Agreement made on the day of , 20 , between , Inc., a corporation organized and existing under the laws of the state of , with its principal office located at (street address, city, county, state, zip code), referred to herein as Lessor, and of (street address, city, county, state, zip code), referred to herein as Lessee.

Whereas, Lessor is the owner and operator of radio equipment designed for taxicab-telephone-radio-dispatch service in , hereinafter referred to as City, and the owner of certain taxicabs equipped to conduct such telephone-radio-dispatch service, one of which taxicabs Lessor desires to lease to Lessee; and

Whereas, Lessee is licensed by the City of to operate a taxicab in City; and

Whereas, Lessee desires to lease from Lessor one of Lessor's taxicabs equipped to conduct such telephone-radio-dispatch service on the terms and conditions set forth in this agreement;

Now, therefore, for and in consideration of the matters described above, and of the mutual benefits and obligations set forth in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

I. Maintenance of Telephone Service

Lessor will maintain a telephone service for the purpose of securing calls from persons desiring transportation. Lessor will maintain a radio-dispatch service for the purpose of disseminating this information to the various lessees of its taxicabs equipped to conduct such telephone-radio-dispatch service.

II. Notification of Call

Lessor will notify the various lessees of its taxicabs equipped to conduct such telephone-radio-dispatch service of calls received from persons desiring transportation on an impartial basis in rotation or by notifying lessee of that taxicab nearest the location of the call.

III. Lease of Taxicab

Lessor will lease to Lessee one taxicab equipped to conduct such telephone-radio-dispatch service for use as a taxicab for a period of hours per day.

IV. Maintenance of Equipment

Lessor will maintain the radio-dispatch equipment in such taxicab in good operating condition and will furnish all oil and lubricants for and maintain such taxicab in good operating condition, except as against abuse or misuse by Lessee.

V. Liability of Insurance

Lessor agrees to purchase and pay the premium for a policy of liability insurance that meets the minimum requirements of the ordinances of the City.

VI. Operation by Lessee

Lessee will operate such radio-dispatch equipment and taxicab in a careful manner and in conformity with all applicable federal and state laws and city ordinances. On failure of Lessee to conform to such laws and ordinances, Lessor shall have the right to terminate this lease immediately.

VII. Payment for Damage

Lessee will pay Lessor for all damage to the radio-dispatch equipment and taxicab that is caused by Lessee's negligence or willful abuse or misuse.

VIII. Rental

Lessee will pay to Lessor a daily rental for such taxicab equipped to conduct the telephone-radio-dispatch service of % of the fares collected each day from the operation of the taxicab, but only such fares collected in excess of the cost of the fuel to operate such taxicab.

IX. Term of Lease

The term of this lease is for a period of hours per day, but this lease shall be automatically renewed for a period of hours per day from day to day under the stated terms and conditions unless one of the parties to this lease gives notice to the other party in writing that this lease shall not be so renewed.

X. Entire Agreement

This lease constitutes the only agreement between Lessor and Lessee concerning the subject matter.

XI. Control by Lessee

Except as otherwise provided in this agreement, Lessor reserves no right to direct or control Lessee in the operation of the taxicab equipped to conduct such telephone-radio-dispatch service.

XII. Relationship Between Parties

Lessor is not an employer of Lessee. Lessee is not an employee of Lessor, but is an independent contractor. The only relationship between Lessor and Lessee is that of lessor-lessee.

XIII. Unemployment Insurance

Inasmuch as the relationship between the parties is that of lessor and lessee, Lessor shall not make any remittances for unemployment insurance and Lessee shall not make any application for benefits under the (Unemployment Compensation Act of the State of ________) on the termination of this lease.

IX. Records and Tax Returns

Lessee shall keep all necessary records and file all appropriate federal, state, and local income tax returns required of other self-employed persons.

X. Mandatory Arbitration

Any dispute under this agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

XI. Severability

If any part of this lease is held to be invalid, the remaining provisions of this lease shall remain in full force and effect.

WITNESS our signatures as of the day and date first above stated.

, INC.

________________________________ By_______________________

(Name and Office in Corporation)

Enter text✕

What an Agreement of Lease Is and when it’s used

An Agreement of Lease is a written contract that sets the terms under which a landlord grants a tenant the right to possess and use specified real property for a defined term. Typical elements include the parties’ names, premises description, lease term, rent amount and schedule, security deposit, permitted uses, maintenance obligations, and default remedies. Leases can be short-term or long-term, residential or commercial, and often attach exhibits such as property plans, rules, or parking allocations. Properly completed, signed, and retained, the Agreement of Lease creates enforceable obligations between landlord and tenant.

Why a clear Agreement of Lease matters

A well-drafted Agreement of Lease reduces disputes, clarifies responsibilities, and protects rights for both parties under state law and contract principles.

Why a clear Agreement of Lease matters

Who typically prepares and signs an Agreement of Lease

Landlords, property managers, tenants, brokers, and in-house counsel commonly prepare or complete lease forms before signature.

  • Commercial landlords and property managers preparing standardized leases for multiple tenants and units.
  • Individual tenants or corporate tenants reviewing lease obligations with agents or legal counsel before signing.
  • Real estate brokers and attorneys who negotiate terms, prepare exhibits, and verify leasing authority.

Brokers and property managers often use templates; parties should confirm authority and signatory capacity before execution.

Who can sign and why their role matters

Property Manager

Property managers or authorized agents sign on behalf of a landlord when their authority is documented in management agreements. Confirm written authorization to avoid later disputes about signature validity or tenant challenges to the landlord’s representative.

Tenant Signatory

A tenant signatory must have capacity to bind the named tenant entity; corporate tenants typically require a named officer or authorized representative, and a signature block should reflect job title and authority to avoid enforceability issues.

Core components to include in a professional Agreement of Lease

Include concise, specific clauses that define rights, obligations, and remedies across typical leasing subjects to reduce ambiguity and litigation risk.

Premises

Precise description of the leased space, including unit number, square footage, address, and any excluded or shared areas.

Term

Start and end dates plus renewal options, holdover terms, and any early termination rights or penalties.

Rent

Base rent amount, payment schedule, late fees, escalation clauses, CAM charges, and accepted payment methods.

Security Deposit

Deposit amount, permissible uses, escrow or interest rules, and the timeline and conditions for return.

Maintenance

Allocation of repair and maintenance responsibilities, required notices, and standards for condition on return.

Default & Remedies

Events of default, cure periods, landlord remedies, and any limits on liability or indemnity provisions.

Step-by-step: completing and executing a lease

Follow these steps in order to prepare, review, sign, and distribute the Agreement of Lease efficiently.

  • 01
    Prepare draft: Assemble standard clauses and attach exhibits.
  • 02
    Review terms: Verify parties, dates, rent, and deposits.
  • 03
    Sign and date: Collect all required signatures and dates.
  • 04
    Distribute copies: Provide executed copies to all parties and retain originals.

How to set up an online workflow for lease execution

Configure fields, signer order, and authentication to match the lease workflow and any regulatory requirements before sending.

Field Configuration
Signature Required; place at each party signature block
Initials Optional; use for multiple-page confirmations
Date Required; use MM/DD/YYYY format
Attachment Optional; attach exhibits or proof of authority

Where to send or file the signed lease

Deliver executed copies to all parties and retain an authoritative original; record only when required by law or contract.

  • Tenant: Provide fully executed copy for tenant records.
  • Landlord: Keep original in property file.
  • Broker: Supply executed copy for commission documentation.
  • Recorder: Record only if lease terms or local law require recording.

Digital signing and delivery considerations

Choose an eSignature platform that supports required authentication, audit trails, and file formats before collecting signatures.

  • File formats: PDF and DOCX accepted; preserve original format for records.
  • Audit trail: Capture timestamp, IP, and actions for enforceability.
  • Integrations: Connect to CRM, document storage, and accounting systems.

Key lease timelines and statutory deadlines to track

Monitor actionable dates such as payment due dates, notice windows, and security deposit return periods to remain compliant and avoid disputes.

Rent due date:

State the recurring payment date each period.

Notice to vacate:

Typical landlord or tenant notice windows range 30–90 days.

Security deposit return:

Many states require return within 14–60 days after tenancy ends.

Renewal deadline:

Tenant must give notice per renewal clause timing.

Repair response:

Landlord response times commonly set at 24–30 days for non-emergencies.

Notarization and witness steps for leases (when required)

Some leases or jurisdictional practices call for notarization or witnesses, particularly for long-term or lease-assignment documents; follow local requirements where applicable.

01

Confirm requirement

Determine if state or recording office mandates notarization.

02

Arrange notary

Schedule in-person or RON session as allowed.

03

Identity proofing

Provide ID and, for RON, multi-factor authentication.

04

Witnesses

If required, obtain correct number and signatures.

05

Record A/V

For RON, retain audio-video recording per state rules.

06

Notary journal

Ensure notary logs the transaction per statutes.

07

Attach acknowledgement

Include notary acknowledgement with the executed lease.

08

File copy

Store notarized original in central records.

Common mistakes to avoid when preparing a lease

  • Using informal or ambiguous language for rent increases or escalation formulas, which creates disagreements about calculation and timing.
  • Failing to confirm signatory authority for corporate tenants or absent management authority for a landlord agent, risking unenforceability.
  • Omitting specific maintenance or repair responsibilities, leading to differing expectations and potential litigation over habitability or repairs.
  • Neglecting to attach referenced exhibits and schedules, making the lease incomplete and difficult to interpret during disputes.

Consequences of errors or missing information

Enforceability risk: Blank or incorrect parties
Financial exposure: Unclear rent/fees
Regulatory fines: Security deposit violations
Record defects: Missing notarization if required
Dispute costs: Litigation and attorney fees
Tenant claims: Habitability and retention disputes

Compare common eSignature options for lease signing (overview)

Vendor pricing and feature availability vary by plan and billing term. The table summarizes typical starting prices and common feature checks for lease workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

How an Agreement of Lease differs from a rental agreement or lease option

Different document types allocate rights and duration differently; use the right form to reflect the intended legal relationship and remedies.

Criteria Lease Agreement Rental Agreement Lease Option
Typical Term fixed term months/years month-to-month option period then purchase option
Transferability often restricts assignment usually more flexible subject to option terms
Formality more formal, detailed simpler, short-form complex, includes purchase terms
Recording recorded if long-term or required rarely recorded option may be recorded if material

Supporting documents and export options

Attach and store common supporting items and export executed leases in standard formats for audit and retention.

Supporting Documents

Attach exhibits, floor plans, rules, tenant ID, proof of insurance, and any landlord-authority documents required for enforcement.

Export Formats

Save executed leases as PDF/A for archival, and keep a DOCX copy for editable templates and internal workflows.

Storage Options

Keep records in secure cloud storage with versioning and restricted access controls for compliance and retrieval.

Integration

Link lease records to property management, accounting, and CRM systems to automate rent billing and renewals.

Best practices for accurate and efficient lease completion

Adopt consistent templates, review authority, and digital workflows to minimize mistakes and accelerate execution while preserving legal integrity.

Use standard templates
Maintain vetted templates that include jurisdictional defaults and optional clauses to reduce drafting errors and ensure consistent terms across properties.
Verify signer authority
Collect proof of authority for entities and maintain a signed management agreement for agents signing on behalf of landlords.
Track key dates
Record rent due dates, renewal deadlines, and notice windows in a central system to avoid missed actions and financial exposure.
Preserve audit trails
Store executed copies with audit logs showing signer identity, timestamps, and IP addresses to support enforceability.

Real-world lease scenarios

These examples show how different organizations use Agreement of Lease templates and digital signing to streamline transactions.

Martin Properties

A regional property manager used an online lease template to standardize new-tenant paperwork and reduce execution time.

  • The platform captured signatures and audit trails quickly.
  • The result was consistent files, faster move-ins, and fewer follow-up disputes about missing clauses or exhibits.

Xerox NetSuite Integration

An enterprise team integrated lease signing with their ERP to automate billing and approvals.

  • The integration linked executed leases to invoicing.
  • That reduced manual entry and reconciliation, and improved visibility into lease obligations across departments.

Frequently asked questions about Agreement of Lease execution

Answers to common questions about electronic signing, notarization, revising, and recordkeeping for leases.


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