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Albert James Bert Shoosmith Scholarship Application

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Albert James (Bert) Shoosmith Scholarship Application

Albert James (Bert) Shoosmith Scholarship Program was established by Virginia Nursery & Landscape Association in 2003 to help students working toward their first undergraduate degree. VNLA will award scholarships of $1,500 to two or more students enrolled in a college or university for the next academic year and two or more scholarships of $750 to students enrolled in 2-year community college program. The scholarship may not exceed costs of education billed by the school. Scholarship money will be paid directly to the school.

Albert James (Bert) Shoosmith’s father, Fred Shoosmith, was one of the founding fathers of the VNLA in 1931. Bert Shoosmith was one of the founding fathers of the Virginia Society of Landscape Designers in 1960 and the Middle Atlantic Chapter of the American Rhododendron Society. He was sowing seeds at age five and worked a hoe at eight. He was a Nurseryman, Landscape Architect and Grower of unusual cultivars of rhododendron and broadleaf evergreens. “One of my greatest pleasures is a walk in my garden at home in the cool of the evening,” he said. It was his wish that part of his estate be used to fund three or more horticulture scholarships each year.

Eligibility Requirements:

1. Applicant must be a graduating high school senior or equivalent, or a college student (rising freshman, sophomore, junior, or senior) taking at least nine credit hours per semester at an accredited college or university for the next academic year. Applicant may be in an undergraduate program or in an associate's degree program at a community college. Graduate students are not eligible.

2. Applicant must have a minimum 3.0 cumulative grade point average (GPA).

3. Applicant must be majoring in horticulture or related agricultural curriculum.

4. Preference will be given first to Virginia residents attending a Virginia 2-year or 4-year college program.

5. VNLA officers, directors, committee members, and their families are not eligible. Previous winners are also not eligible.

Requirements for Application Package:

Failure to follow instructions may disqualify you.

1. Do not send in any part of the application package separately except for your transcript.

2. Do not include any extra materials.

3. Do not staple any part of application - please use paper clips.

Scholarship applications will not be considered unless all required information is received by April 15 of each year. Faxes will not be accepted.

It is the applicant's responsibility to see that all information, including transcripts, is received by the VNLA scholarship administrator by the April 15 deadline. VNLA will not be responsible for lost or misdirected mail.

Applicant must submit:

1. An OFFICIAL high school or college transcript for the most recently completed semester. Transcripts must be received by the VNLA scholarship administrator directly from the school in a sealed stamped envelope BEFORE the April 15 deadline.

2. An original plus two (2) copies of the following:

a. Completed Bert Shoosmith Scholarship application (included below).

b. Typed, double-spaced essay.

Essay may be a maximum of 500 words:

Describe why this VNLA scholarship is important to you. Include any special challenges or goals you may have. Explain other financial responsibilities or expenses.

Selection Criteria:

Applicants will be evaluated on scholastic achievement and strength of curriculum, school activities, volunteer service, hours devoted to work, honors and awards, student need and the essay.

Awarding of Scholarships:

Decisions are made by the VNLA Public Relations Director in conjunction with the VNLA Executive Director and Education Director. All decisions will be final. Applicants will be notified by mail.

BEFORE MAILING:

Sign and date the application.

Include an original plus two (2) copies of completed application and an original plus two (2) copies of each essay.

Request an official transcript to be mailed to VNLA Scholarship Administrator by your school in a sealed, stamped envelope.

All applications and transcripts must be received by April 15.

Return to:

VNLA Scholarship Administrator

383 Coal Hollow Rd

Christiansburg, VA 24073-6721

Information: Call the VNLA Public Relations Director via the VNLA Executive Director's Office at (540) 382-0943 or 1-800-476-0055. info@vnla.org

Application Deadline: April 15

Albert James (Bert) Shoosmith Scholarship Application

Please type or print all information. Scholarship applications are current only for the academic year submitted.

See attached eligibility requirements and instructions before you complete the application. FAILURE TO FOLLOW INSTRUCTIONS MAY RESULT IN YOUR APPLICATION BEING DISQUALIFIED.

Name Email Address:

Address:

City: State Zip:

Home Phone: Daytime Phone

Date of Birth: Student Identification Number:

High school or college you now attend:

If you are currently attending a high school, does your high school have a weighted grading system to determine grade point average (check with your counselor if you are unsure)? Yes No

Cumulative GPA (must be at least 3.0)

Are you working to obtain your first: Undergraduate degree? Associate’s degree

Date you plan to complete your program/graduate?

College or university you plan to attend?

Number of hours per semester you plan to take: Field of study/major:

Class you will be in for the next academic year? Freshman Sophomore Junior Senior

PLEASE USE ONLY THE SPACE PROVIDED. DO NOT INCLUDE EXTRA MATERIALS.

A. List school activities, including athletics and club memberships, and community service including social, church, and volunteer.

Activity/Organization Grade Level (High School) (College) 8 9 10 11 12 1 2 3 Approx. hrs./year Positions Held Comments

B. List honors, awards, scholarships or grants you have received.

Honors/Awards/Scholarships/Grants Grade Level (High School) (College) 8 9 10 11 12 1 2 3 Comments

C. List work experience. Include any job (including summer employment) you held during the past three years.

Type of Work Employer Approx. Dates of Employment (indicate if seasonal or part-time) Approx. Hours (indicate if per week or per year)

I certify that the information in this application and all accompanying documents are true and correct. I also certify that I personally answered all questions and wrote the essay relating to this scholarship application. I understand that if for any reason I discontinue my studies I must notify the VNLA within 10 days. I also understand that I must be enrolled for at least nine credit hours per semester to receive scholarship payments if awarded. I agree that the VNLA may use my name and possibly a photograph (furnished by recipient) for publicity purposes.

Applicant's signature

Date

Return to: VNLA Scholarship Administrator

383 Coal Hollow Rd

Christiansburg, VA 24073-6721

Enter text✕

What the Albert James Bert Shoosmith Scholarship Application Is

The Albert James Bert Shoosmith Scholarship Application is a structured form for candidates to request scholarship consideration from the Shoosmith fund. It collects applicant identity, academic information, financial need indicators, supporting documents, and declarations needed to determine eligibility and award amounts. Institutions and foundations use the form to standardize review, verify qualifications, and maintain records of award decisions and communications.

Why a Clear Application Matters for Fair Award Decisions

A professional, complete application reduces administrative delays, improves fairness in selection, and protects applicant privacy during review. Accurate submissions prevent disqualification and reduce time spent on follow-up verification.

Why a Clear Application Matters for Fair Award Decisions

Primary Users and Reviewers for This Application

The application is used by applicants, school staff, and reviewing committees to collect and assess eligibility information before an award decision.

  • Applicants and families who supply personal, academic, and financial details needed for evaluation.
  • School counselors or financial aid officers who verify records, attach transcripts, and confirm enrollment status.
  • Scholarship committee members and program administrators who score applications and document award decisions.

Clear role separation—applicant input, institutional verification, and committee review—keeps processing efficient and audit-ready.

Representative Signers and Their Roles

Applicant — Student

An individual seeking the Shoosmith scholarship who completes personal and academic questions, uploads supporting documents, attests to information accuracy, and signs the application electronically or in ink as required by the program.

Administrator — School Official

A counselor or registrar who verifies enrollment and transcript accuracy, adds institutional confirmations, and signs or countersigns where the application requires an official attestation for eligibility.

Step-by-Step: Submitting a Complete Application

Follow these steps in order to prepare and submit a valid Albert James Bert Shoosmith Scholarship Application.

  • 01
    Prepare Documents: Gather transcript, proof of enrollment, ID, and essay before starting.
  • 02
    Complete Fields: Enter all required data carefully, using formats noted in the form.
  • 03
    Attach Evidence: Upload PDFs or scans of transcripts and supporting materials.
  • 04
    Sign and Submit: Apply signature method requested and submit before the deadline.

Recommended Digital Workflow Configuration

Configure e-submission to enforce required fields, collect signatures, and route for verifications automatically.

Field Configuration
Authentication Email plus optional SMS verification for applicant identity
Signature Type Standard electronic signature with audit trail
Template Enforcement Make key fields required and prevent submission until complete
Storage Encrypted cloud archive with access logging

Technical Requirements for eSubmission and Storage

Choose a platform that accepts PDF and DOCX, integrates with common systems, and supports secure authentication.

  • File Formats: PDF, DOCX accepted
  • Integrations: Salesforce, NetSuite, Google Workspace support
  • Authentication: Email, SMS, or KBA options

Ensure the chosen platform meets your institution's privacy standards and allows export of signed PDFs and audit logs for recordkeeping.

Typical eSubmission Flow for Scholarship Review

This sequence describes how an online application moves from applicant input to final award record.

  • Upload: Applicant uploads form and supporting documents
  • Verify: School verifies transcripts and eligibility
  • Score: Committee reviews and scores applications
  • Record: Award and audit trail are archived

Essential Elements of a Professional Scholarship Application

A complete application balances clear applicant statements with verifiable institutional attestations and an auditable signature record.

Identity Details

Full legal name, DOB, contact details, and government ID references to confirm applicant identity.

Academic Record

Official transcript or institutional GPA verification to substantiate academic eligibility.

Financial Information

Income indicators or need statements when awards consider financial need.

Personal Statement

Essay or statement of purpose meeting word limits and addressing selection criteria.

Supporting Documents

Letters of recommendation, enrollment verification, and any program-specific forms attached as PDFs.

Signature and Date

Applicant signature, date, and any required school official countersignature, with a retained audit trail.

Data Security and Compliance Considerations

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Certifications: ISO 27001 and SOC 2 Type II available
Privacy Laws: Complies with CCPA and GDPR controls
Health Data: HIPAA-covered workflows require BAA
Audit Trail: Timestamped signature events and IP logs
Access Controls: Role-based permissions and SSO options

Consequences of Incomplete or Incorrect Submissions

Application Rejection: Missing required fields or documents typically leads to disqualification.
Delayed Review: Incorrect contact or school data delays verification and award processing.
Privacy Breach: Improper handling of personal data risks regulatory penalties under CCPA or FERPA.
Fraud Allegations: Providing false credentials can result in award rescission and institutional sanctions.
Signature Issues: Unsigned forms or mismatched signer names may be deemed invalid.
Recordkeeping Gaps: Failure to retain records can hinder audits and appeals.

Common Pitfalls to Avoid

  • Uploading low-quality scans that prevent transcript verification.
  • Using inconsistent names or nicknames that mismatch institutional records.
  • Missing signature or date on required attestation pages.
  • Exceeding essay word limits or failing to follow prompt instructions.

Typical Timeline and Deadlines for Scholarship Cycles

Scholarship programs use fixed cycles; confirm dates with the program. The following are common deadline categories to track.

Application Open Date:

Program-specific; often aligned with academic calendar.

Application Deadline:

Final submission date by which all materials must be received.

Transcript Deadline:

Official transcripts often due within days after application deadline.

Decision Notification:

Committee announcement window, typically weeks to months after deadline.

Award Acceptance:

Deadline for recipients to accept or decline the award.

Key Processing Milestones from Submission to Award

These sequential milestones show the standard review stages and what to expect as an applicant or administrator.

01

Submission Received

System records complete application and generates an audit entry.

02

Verification

School confirms transcripts and enrollment status for eligibility.

03

Committee Review

Scoring and ranking of applicants against program criteria.

04

Final Decision

Awards are approved, communicated, and recorded for disbursement.

How This Scholarship Application Compares with FAFSA

A quick comparison clarifies purpose and typical requirements of a program-specific scholarship application versus the federal FAFSA form.

Criteria Scholarship App FAFSA
Purpose award selection federal aid determination
Income Info optional or required required
Tax Documents sometimes required required (tax return data)
Use private award only federal and state aid

Practical Examples of Application Use

These examples illustrate typical program scenarios and how a complete application supports efficient decisions.

University Scholarship Office

A campus awards committee uses the form to gather essays and transcripts

  • Committee scores each file against rubric
  • The standardized submission reduced verification emails by 45% and shortened award timelines by two weeks on average.

Community Foundation

A foundation serving a county accepts online applications for donor-funded awards

  • Applicants submit digital signatures and ID scans
  • Centralized review and encrypted archives improved audit readiness and reduced storage costs.

Practical Tips for Accurate and Efficient Completion

Implement these practices to reduce processing time, minimize errors, and preserve applicant privacy.

Verify Names and IDs
Ensure legal names match government-issued identification and school records to avoid verification delays and potential award rescission.
Attach Official Transcripts
Request official electronic or scanned transcripts directly from the registrar to prevent acceptance of altered documents.
Follow Essay Guidelines
Adhere to word counts and prompts; committees may disqualify essays that fail to meet stated requirements.
Retain a Copy
Keep a personal copy of the submitted application and supporting documents for future reference or appeal.

eSignature Vendor Pricing Snapshot for Scholarship Workflows

Comparison of common eSignature vendors and core pricing points to inform platform selection for application intake and signing. Pricing reflects typical per-user monthly plans and feature availability.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions About the Application

Answers address common procedural, technical, and compliance questions applicants and administrators raise during submission and review.


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