Participant Data
Full legal name, employee ID, department, contact phone and email to enable identification and communications.
A single, consistent enrollment form centralizes training choices, consent statements, and scheduling details to reduce administrative errors and support compliance monitoring.
The form is completed by the enrolling individual or by HR/training staff on behalf of the participant when required.
Retaining a clear assignment of responsibilities (who signs, who files) reduces follow-up and supports reproducible audit trails.
Full legal name, employee ID, department, contact phone and email to enable identification and communications.
Official course title, course code, instructor name, credit hours, and delivery method (in-person or virtual).
Preferred session dates and backup options, timezone information, and any access or equipment needs.
Policy acceptance, prerequisites confirmation, liability or safety acknowledgments, and consent for recorded sessions if applicable.
Participant signature and dated field; supervisor or approver signature if managerial approval is required.
Form version, internal tracking ID, submission timestamp, and route-to storage location for auditability.
| Field | Configuration |
|---|---|
| Recipient Order | Sequential or parallel routing per approval policy |
| Authentication | Email link, SMS code, or advanced verifier |
| Reminders | Automated reminders every 3–7 days until signed |
| Storage Location | LMS, HRIS, or secure cloud repository |
Verify integrations, supported file formats, and signer authentication options before deploying the form online.
Confirm retention workflows and export formats to ensure records can be produced for audits and regulatory review.
Annually on the scheduled enrollment start date
Final date to submit selections and signatures
Send confirmation within 48–72 hours of submission
Dates during which training must be completed
Signed records retained and accessible per retention policy
Notify participants and publish available sessions.
Collect completed forms and record electronic signatures.
Conduct sessions and capture completion evidence.
Store signed forms and related artifacts for the retention period.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company.