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Arizona Corporation

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BY-LAWS OF CORPORATION

INSTRUCTIONS FOR COMPLETING

Example: _____________________________ [1] will become JOHN DOE.

ARTICLE ONE

The full name of the corporation must be provided at the top of the page and in Article I, Section 1 of the bylaws.

Field [1] - Name of Corporation

The address of the principal office and registered office must be provided in Article I, Section 2 of the bylaws. This can be the same address.

Field [2] - Address of the Principal Office of Corporation

Field [3] - City that the Principal Office is located

Field [4] - City that the Registered Office is located

ARTICLE TWO

An annual meeting date must be scheduled and set out under Article II, Section 1 with a year for the first meeting after the organization meeting.

Field [5] - Year

ARTICLE THREE

At least one director should be provided for in Article III, Section 2.

Field [6] - Spelled out number of directors. Ex. Three

Field [7] - Number form of the number of directors. Ex. 3

ARTICLE FOUR

In Article IV, Section 1, you must name the officers, such as President, Vice-President, Secretary and/or Treasurer.

BY-LAWS

OF

ARTICLE I. NAME AND LOCATION

SECTION 1. The name of this corporation shall be .

SECTION 2. The Principal office of the corporation in the State of Arizona shall be , , Arizona and its initial registered office in the State of Arizona shall be , Arizona.

ARTICLE II. SHAREHOLDERS

SECTION 1. Annual Meeting. The annual meeting of the shareholders shall be held on the second Tuesday of the month of December in each year, beginning with the year at the time designated by the Board of Directors...

SECTION 2. Special Meeting. Special meetings of the shareholders...

SECTION 3. Place of Meeting. The Board of Directors may designate any place...

SECTION 4. Notice of Meeting. Written or printed notice stating the place, day and hour of the meeting...

SECTION 5. Closing of Transfer Books or Fixing of Record Date. For the purpose of determining shareholders entitled...

SECTION 6. Shareholders' List. After fixing a record date...

SECTION 7. Quorum. A majority of the outstanding shares...

SECTION 8. Proxies. At all meetings of shareholders...

SECTION 9. Voting of Shares. Subject to the provisions...

SECTION 10. Voting of Share by Certain Holders...

SECTION 11. Informal Action by Shareholders...

SECTION 12. Cumulative Voting...

ARTICLE III. BOARD OF DIRECTORS

SECTION 1. General Powers...

SECTION 2. Number, Tenure and Qualifications. The number of Directors of the corporation shall be ( ).

SECTION 3. Regular Meetings...

SECTION 4. Special Meetings...

SECTION 5. Notice...

SECTION 6. Quorum...

SECTION 7. Manner of Acting...

SECTION 8. Compensation...

SECTION 9. Presumption of Assent...

SECTION 10. Informal Action by Board of Directors...

ARTICLE IV. OFFICERS

SECTION 1. Number. The officers of the corporation shall be a [President, one or more Vice-Presidents and a Secretary], each of whom shall be elected by the Board of Directors.

SECTION 2. Election and Term of Office...

SECTION 3. Removal...

SECTION 4. Vacancies...

SECTION 5. President...

SECTION 6. Vice-President...

SECTION 7. Secretary...

SECTION 8. Salaries...

ARTICLE V. CONTRACTS, LOANS, CHECKS AND DEPOSITS

SECTION 1. Contracts...

SECTION 2. Loans...

SECTION 3. Checks, Drafts, etc...

SECTION 4. Deposits...

ARTICLE VI. CERTIFICATES FOR SHARES AND THEIR TRANSFER

SECTION 1. Certificates for Shares...

SECTION 2. Transfer of Shares...

ARTICLE VII. FISCAL YEAR

The fiscal year of the corporation shall begin on the 1st day of January and end on the 31st day of December in each year.

ARTICLE VIII. DIVIDENDS

The Board of Directors may from time to time declare, and the corporation may pay dividends on its outstanding shares in the manner and upon the terms and conditions provided by law and its Articles of Incorporation.

ARTICLE IX. SEAL

The Board of Directors shall provide a corporate seal which shall be circular in form and shall have inscribed thereon the name of the corporation and the state of incorporation and the words "Corporate Seal."

ARTICLE X. WAIVER OF NOTICE

Unless otherwise provided by law, whenever any notice is required to be given to any shareholder or Director of the corporation under the provisions of these By-Laws or under the provisions of the Articles of Incorporation, a waiver thereof in writing, signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be equivalent to the giving of such notice.

ARTICLE XI. AMENDMENTS

These By-Laws may be altered, amended or repealed and new By-Laws may be adopted by a majority vote of the Board of Directors at any annual Board of Directors meeting or at any special Board of Directors meeting when the proposed amendment has been set out in the notice of such meeting. These By-Laws may also be altered, amended or repealed by a majority vote of the shareholders notwithstanding that these By-Laws may also be amended or repealed by the Board of Directors.

President Signature:

Date:

Secretary Signature:

Date:

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What an Arizona Corporation Is and why it matters

An Arizona Corporation is a legal entity formed under Arizona law that separates ownership from management and provides limited liability to shareholders. Formation requires submitting Articles of Incorporation to the Arizona Corporation Commission and complying with state corporate formalities such as bylaws, shareholder meetings, and annual reporting. Corporations can issue shares, raise capital from investors, and adopt governance documents that define powers and responsibilities. This guide explains the key elements, required information, and practical steps to form and maintain a corporation in Arizona while addressing filing, retention, and eSignature options.

Why choose a corporation structure in Arizona

A corporation offers limited liability for shareholders, a clear governance framework, and easier access to investment through share issuance. It supports perpetual existence and formalized management, which benefits businesses seeking outside capital, structured ownership, or a public offering in the future. Corporations require formal recordkeeping and compliance with state filing obligations.

Why choose a corporation structure in Arizona

Who typically forms Arizona corporations

Common users range from founders to professional services firms that need a formal corporate structure for liability protection and capital raising.

  • Startup founders and entrepreneurs seeking investor-friendly ownership and the ability to issue stock.
  • Established businesses and holding companies that require perpetual existence and formal governance.
  • Attorneys, accountants, and corporate service providers who handle formation, compliance, and annual filings.

Use professional advice for tax classification and governance documents to ensure the entity meets business and regulatory objectives.

Essential components of a professional Arizona corporation filing

A complete Arizona corporation setup includes statutory filings and internal governance documents that establish authority, ownership and ongoing compliance responsibilities.

Articles

Articles of Incorporation filed with the Arizona Corporation Commission to legally form the corporation and state basic details such as name, agent, and share structure.

Bylaws

Corporate bylaws document internal rules for directors, officers, meetings, and voting procedures; these govern daily operations but are not filed with the state.

Registered Agent

A designated registered agent (individual or commercial) with a physical Arizona address accepts official process and state correspondence.

Stock Records

Authorized shares, issuance records, and a stock ledger record ownership changes and comply with securities and corporate governance expectations.

Initial Minutes

Organizational meeting minutes and director resolutions adopt bylaws, appoint officers, and authorize initial actions like opening bank accounts.

Annual Filings

State-required annual reports or fees maintain good standing and prevent administrative dissolution for failure to file or pay required amounts.

Required information to include when forming the corporation

Corporate Name: Exact legal name
Purpose Statement: General or specific purpose
Registered Agent: Name and Arizona address
Incorporator: Name and contact
Share Structure: Authorized shares and classes
Principal Office: Street city state ZIP

Step-by-step: forming an Arizona corporation

Follow these sequential steps to create and register a corporation in Arizona, from name selection to initial compliance tasks.

  • 01
    Choose a name: Confirm availability with the Arizona Corporation Commission.
  • 02
    Prepare Articles: Complete statutory fields and registered agent details.
  • 03
    File with state: Submit Articles to the Arizona Corporation Commission online or by mail.
  • 04
    Post‑filing tasks: Adopt bylaws, issue shares, obtain EIN, and hold initial meeting.

Where and how to file incorporation paperwork

Filing is handled by the relevant state agency; in Arizona, formation documents and ongoing filings are processed through the Arizona Corporation Commission.

  • Arizona filing: File Articles of Incorporation with the Arizona Corporation Commission.
  • Online submission: Use the Commission's online filing portal where available to speed processing.
  • Mail or delivery: Paper filings accepted by mail or in-person per state instructions.
  • Federal registration: Apply for an EIN from the IRS after state formation.

Digital signing and system needs for corporate documents

Use eSignature platforms that support PDF and Word formats, secure authentication, and integrations to streamline filings and internal approvals.

  • Accepted formats: PDF and DOCX are standard for filings and records.
  • Authentication: Email, SMS code, or stronger multi-factor options supported.
  • Integrations: Connect with Google Workspace, Microsoft 365, NetSuite, Salesforce.

Ensure the chosen platform provides an audit trail, secure storage (AES-256), and options for notarization or RON where a notary is required.

Common mistakes to avoid when preparing formation documents

  • Using an unavailable or noncompliant corporate name that delays state approval and filing.
  • Listing an improper registered agent address or P.O. box, which can invalidate service of process.
  • Failing to specify authorized shares accurately, creating capitalization and securities issues later.
  • Skipping bylaws and minutes, which can weaken governance and pierce limited liability protections.

Penalties and risks of incorrect or incomplete filings

Administrative dissolution: State may dissolve corporation
Loss of good standing: Impacts contracts and bank accounts
Fines and fees: Late filing penalties may apply
Increased liability: Poor records risk veil piercing
Tax complications: Incorrect EIN or classification causes penalties
Contract invalidity: Signature or authority defects risk disputes

Downloading, saving, and supporting documents to include

Maintain a secure copy of all formation documents in standard formats and include supporting records that prove formation and authority.

Document formats

Save signed originals as PDF/A for long-term preservation and as DOCX for editable records; ensure the file includes a signed audit trail or certificate.

Articles copy

Keep state-filed Articles and any filing confirmation or stamped copy provided by the Arizona Corporation Commission.

Bylaws and minutes

Retain signed bylaws, organizational meeting minutes, and resolutions that show the board's actions and authority.

EIN confirmation

Store the IRS EIN assignment letter and bank account authorization letters with corporate records for verification.

Real-world examples of eSignature and corporate workflows

Companies across sectors use secure eSignature and document workflows to complete formation tasks, record approvals, and manage ongoing compliance.

Martin Properties

Company moved filings and lease approvals online to reduce turnaround time.

  • Digital signing enabled remote execution of organizational minutes.
  • I can process and execute all of these documents online with compliance and security, and get forms back efficiently, whether on mobile or offline.

Fertility Centers

Healthcare provider digitized consent and corporate governance forms for distributed clinics.

  • Centralized recordkeeping and audit trails improved access and oversight.
  • The team reported strong security controls and responsive support during integration and ongoing use of digital workflows.

eSignature vendor pricing and capability comparison

Comparison of typical starting prices and key capabilities for common eSignature vendors. signNow is listed first as the initial vendor column for reference.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about forming an Arizona corporation

Answers to common formation and post‑formation questions to help avoid delays and maintain compliance.


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