When is a disclosure required?

Provide the odometer disclosure at a vehicle ownership transfer, sale, or when required by the title office. Requirements vary by vehicle age and transfer type; deliver the completed form with the title application to avoid processing delays.

What if the odometer is broken?

If the odometer is inoperative or reading is unknown, indicate that status on the form using the designated checkbox or statement. Do not guess a value; inaccurate entries can create fraud allegations.

Can the form be signed electronically?

Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and state UETA rules where adopted. Ensure the eSignature method meets Arizona MVD acceptance criteria and provides an audit trail.

Is notarization required in Arizona?

Notarization requirements depend on the particular title transaction and whether a power of attorney or lien release is involved. Check the Arizona MVD instructions for your specific transfer scenario.

How long should I keep a copy?

Retain the signed disclosure for at least three years after the transfer; keep longer if title or tax issues remain unsettled to preserve evidence for disputes or audits.

What happens if the information is false?

Falsifying an odometer disclosure can result in civil and criminal penalties, buyer remedies, and title corrections. Promptly correct honest errors and document the correction process to limit legal exposure.

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Arizona Odometer Disclosure Statement

Arizona Odometer Disclosure Statement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

What the Arizona Odometer Disclosure Statement Is

The Arizona Odometer Disclosure Statement is a standardized record used during vehicle ownership transfers to state the vehicle's mileage at the time of sale or transfer. It documents the odometer reading, identifies the vehicle by VIN and year/make/model, and captures seller and buyer information and signatures. The form helps prevent odometer fraud, supports clear title issuance, and creates an auditable chain of custody for mileage history when a vehicle is sold, traded, salvaged, or transferred between entities.

Why Accurate Odometer Disclosure Matters

Completing the Arizona Odometer Disclosure Statement protects buyers and sellers by documenting mileage, reducing fraud risk, and enabling correct title processing under federal and state requirements.

Who Completes and Relies on the Statement

The form is used across private sales, dealer transactions, and fleet transfers in Arizona.

Private sellers: provide the odometer reading and sign at time of sale to transfer clear evidence of mileage.
Buyers and transferees: receive a signed statement to verify mileage and support future title transactions.
Dealerships and brokers: complete batch disclosures and keep records for sale, trade, and resale audits.

Step-by-Step: Completing the Statement

Follow these steps in order to prepare, verify, and record the odometer disclosure cleanly and consistently.

01

Prepare: Gather title, VIN, and current odometer reading in advance.
02

Record Mileage: Enter the exact odometer value and date of transfer in MM/DD/YYYY.
03

Sign: Seller and buyer sign and print names; include witness or notary if required.
04

File: Attach to title application or deliver to buyer and retain a copy for records.

How Electronic Completion and Filing Typically Work

Electronic workflows can speed completion and create an auditable record. The following describes a typical eSubmission path.

Upload: Load the disclosure form PDF or template into the signing platform.
Place Fields: Insert odometer, VIN, date, and signature fields where required.
Authenticate: Choose signer authentication (email, SMS code, or stronger methods).
Complete: Signers execute signatures; system logs IP, timestamp, and audit trail.

Recommended Digital Workflow Settings for Odometer Disclosures

Configure a consistent workflow so every disclosure captures the same data, authentication, and storage controls.

Field	Configuration
Odometer Field	Numeric only; required; validation to disallow letters
VIN Field	17-character validation; required
Date Field	MM/DD/YYYY format; auto-fill available
Signature Authentication	Email + SMS OTP or stronger depending on risk

Technical Requirements for eSubmission and Storage

Ensure retention and export options meet Arizona title office requirements and your internal recordkeeping policies.

Encryption: TLS 1.2/1.3 in transit
At-rest Security: AES-256 encryption
Audit Trail: Timestamp, IP, and signer attribution

Timing Considerations and Typical Deadlines

Some timing expectations affect title processing and tax reporting. Prepare disclosures promptly to avoid delays.

Immediate Disclosure:

Provide the statement at time of sale to avoid title delays.

Title Submission:

Submit with title transfer paperwork per Arizona MVD timing requirements.

Notarization Window:

If notarization required, complete within the same business day of signing when possible.

RON Availability:

Remote notarization may be allowed where state RON rules permit.

Record Retention:

Keep copies for the recommended retention period described below.

Key Processing Milestones

A sequential view of the most important milestones from sale through title issuance.

01

Sale Agreement

Buyer and seller agree terms and record sale date.

02

Odometer Entry

Seller records and signs the odometer disclosure.

03

Title Application

Submit disclosure with title application to the MVD.

04

Title Issuance

State processes transfer and issues updated title to buyer.

Common Preparation Mistakes to Avoid

Entering incorrect mileage because of transposition errors; double-check numbers before signing.
Using nicknames or initials instead of full legal names which can delay title issuance or create mismatches.
Failing to include the full VIN or using an incomplete VIN, causing rejection by the title office.
Not retaining a signed copy for your records; lack of documentation complicates dispute resolution.

Penalties and Legal Risks

Odometer Fraud: Civil and criminal penalties

Title Rejection: Delays and administrative refusals

Buyer Claims: Breach and misrepresentation suits

Tax Reporting: Incorrect transfer reporting risks

Financial Loss: Reduced resale value

Recordkeeping: Evidence gaps increase liability

Data Security and Compliance Considerations

Encryption: AES-256 at rest

Transport: TLS 1.2/1.3 in transit

Audit Trail: Comprehensive signing metadata

Certifications: SOC 2 Type II available

Legal Frameworks: ESIGN and UETA compliance

HIPAA Note: BAA required if health data included

Essential Elements of a Complete Odometer Disclosure

A professional odometer disclosure includes clear identifiers, an accurate mileage statement, explicit transfer date, and verifiable signatures to support title processing and future resale documentation.

Mileage Statement

A single-line numeric odometer value entered exactly as displayed, accompanied by an explicit statement whether the mileage is actual, exceeds mechanical limits, or is unknown; clarity prevents disputes and supports title issuance.

Vehicle ID

Complete VIN, year, make, and model must appear on the disclosure so the mileage record ties unambiguously to the vehicle and avoids title office mismatches or rejections during transfer.

Transfer Date

A clear date of transfer using MM/DD/YYYY establishes when ownership and mileage responsibility passed, and it is essential for tax, registration, and potential warranty considerations.

Seller Details

Full legal name and contact information for the seller provide attribution and facilitate resolution if questions about the odometer or title arise after the transfer.

Buyer Details

Full legal name and contact information for the buyer create a record of possession and are commonly required by state title agencies when processing the transfer.

Signatures

Signed and dated acknowledgment by seller and buyer; where required, include witness or notarization. Signatures attribute the mileage statement and form the basis for legal and administrative action if discrepancies emerge.

Saving, Exporting, and Supporting Documents

How you save and which supporting documents you attach affect acceptance and future proofing. Use durable formats and include title and sale records.

Save as PDF/A

Export the completed disclosure as a PDF/A to preserve formatting and metadata; PDF/A is widely accepted for long-term archival and prevents accidental content changes.

Export DOCX

Keep an editable DOCX copy for internal templates and revisions, but attach a final signed PDF when submitting to title authorities to prevent format-related rejections.

Print & Notarize

If a notarized paper form is required, print the signed disclosure, have it notarized following state rules, and include it with the physical title application where applicable.

Supporting Documents

Attach the bill of sale, current title (if available), and any lien release documents to ensure the title office has full context for the transfer and mileage statement.

eSignature Pricing Comparison for Odometer Disclosures

Compare common vendor pricing and enterprise features relevant to completing and storing odometer disclosure statements electronically.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions

Answers to common questions about when, how, and by whom the Arizona Odometer Disclosure Statement should be completed.

Need help? Contact support

When is a disclosure required?
Provide the odometer disclosure at a vehicle ownership transfer, sale, or when required by the title office. Requirements vary by vehicle age and transfer type; deliver the completed form with the title application to avoid processing delays.
What if the odometer is broken?
If the odometer is inoperative or reading is unknown, indicate that status on the form using the designated checkbox or statement. Do not guess a value; inaccurate entries can create fraud allegations.
Can the form be signed electronically?
Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and state UETA rules where adopted. Ensure the eSignature method meets Arizona MVD acceptance criteria and provides an audit trail.
Is notarization required in Arizona?
Notarization requirements depend on the particular title transaction and whether a power of attorney or lien release is involved. Check the Arizona MVD instructions for your specific transfer scenario.
How long should I keep a copy?
Retain the signed disclosure for at least three years after the transfer; keep longer if title or tax issues remain unsettled to preserve evidence for disputes or audits.
What happens if the information is false?
Falsifying an odometer disclosure can result in civil and criminal penalties, buyer remedies, and title corrections. Promptly correct honest errors and document the correction process to limit legal exposure.

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