Position & Duties
Describe primary responsibilities, supervision structure, and any showroom, packing, installation, or transportation tasks with measurable standards.
A tailored agreement clarifies responsibilities, protects collections and intellectual property, reduces disputes, and documents insurance and handling standards specific to art institutions or commercial galleries.
Typical users include hiring managers, HR professionals, gallery directors, legal counsel, and the new hire.
Each party should review responsibility, property care, confidentiality, and termination sections prior to signing.
A human resources lead who prepares offer language, confirms wage and benefit terms, and ensures the contract aligns with state employment law and internal policies. They coordinate signatures and retention of the fully executed agreement.
An art operations director or collections manager who confirms handling standards, insurance limits, and reporting requirements in the contract. They may sign to accept operational obligations or to approve exhibits and loans.
Describe primary responsibilities, supervision structure, and any showroom, packing, installation, or transportation tasks with measurable standards.
Specify base salary or hourly rate, overtime rules, payment schedule, bonuses, and any commission or sale-sharing terms.
Include nondisclosure language for provenance, donor details, and vendor terms; address ownership or assignment of creative work and documentation.
State required insurance types and limits, worker responsibility for damage, and procedures for incident reporting and claims.
Set notice periods, cause-based termination standards, return-of-property obligations, and post-termination confidentiality obligations.
Reference workplace policies, safety protocols, applicable union rules, and any grant- or donor-imposed conditions.
| Field | Configuration |
|---|---|
| Signer Order | Employee first, then HR, then Operations Director |
| Authentication Level | Email link plus SMS code for hires handling valuable works |
| Conditional Fields | Show IP assignment clause if role includes creative production |
| Audit Trail | Enable full event capture: IP, timestamp, and signer attribution |
Confirm platform supports required file types, audit trails, and any industry compliance needs before eSigning.
Specify deadline by which the employee must sign, typically 7–14 days
Date work commences and payroll begins
Commonly 90 days from start for performance review
Usually 30–60 days from start date
Matches Effective Date unless otherwise specified
Retain a timestamped, audit-trailed PDF of the fully executed contract
Keep installation instructions, condition reports, and packing lists as enforceable attachments
Store COIs required by the contract and update on renewal
Retain W-4, I-9, and payroll records linked to the hire
The team integrated digital signing into HR workflows for operations hires to reduce processing time.
Field teams used mobile signing to complete contracts on site during installations and deinstallations.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes (Premium plan) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |