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Basic Informed Consent Form

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INFORMED CONSENT
PASTORAL COUNSELING AGREEMENT

In order to be fully informed about the pastoral counseling you will be receiving, please read through this following agreement, sign and date it at the bottom. This form must be signed and the intake form must be completed and returned to the church office before the first session. (Note to couples: Each individual should fill out their own set of forms.)

DESCRIPTION OF PASTORAL COUNSELING:

The goal of pastoral counseling is to help an individual think biblically about their current struggles in the context of a confidential, caring environment. A pastoral counselor relies on Scripture as the sole authority for faith and conduct and recognizes that lasting change is the result of the power of God, the grace of Christ and the indwelling ministry of the Holy Spirit. Guided by biblical principals, the Counselors role is to utilize guided questioning, empathetic support, problem definition, reflection/reading assignments, encouragement, and prayer to provide wise, biblical and faithful counsel to those who are hurting and in need.

QUALIFICATIONS:

Lynn Roush received her B.A. in Psychology from Taylor University. She then went on to complete a Master’s Degree in Counseling Psychology from Trinity Evangelical Divinity School where she took coursework in Biblical Theology, Doctrine, Old and New Testament, as well as the core classes in Counseling Psychology. Lynn completed an internship with a Christian inpatient counseling organization as well as worked with a Christian psychiatrist providing group therapy, marital counseling and individual counseling. Her areas of interest include (but are not limited to): marital and pre-marital issues, family dynamics, eating disorders, depression, anxiety and anger issues.

REFERRAL POLICY/DISCLAIMER

After reviewing the intake form, we will determine whether or not we feel we can provide you with the appropriate services and level of care needed. Clients will be referred outside of The Crossing Pastoral Counseling Center when treatment required is beyond the scope of care available here.

PASTORAL COUNSELING FEES

Each session is 50 minutes. Counseling sessions will take place in the prayer room at The Crossing. Please check in at the church office at the front desk. Payment is due at the beginning of each session and accounts must be kept current in order to continue counseling. Cash or checks are accepted forms of payment (checks made payable to “The Crossing”) Scholarships may be available if qualifications are met (please see Scholarship application).

***Please note that we are unable to accept insurance.***

CLIENT EXPECTATIONS

Please plan to arrive 10 minutes prior to your appointment so the session can begin on time. You may be asked to complete homework assignments, or purchase a book to be read in conjunction with your pastoral counseling. In addition, prayer, Scripture reading or memorization may be utilized as part of the counseling process. Your commitment to the counseling process will greatly determine the outcome of your experience.

CONFIDENTIALITY

Your pastoral counselor will adhere to commonly accepted codes of privacy and confidentiality in counseling ethics. There are situations, however, in which the law requires that certain information can be revealed without your consent. Under the discretion of the pastoral counselor, if there is any indication that you may be a danger to yourself or others, or are involved in the abusing of a minor, your information may be disclosed to appropriate mental health services or law enforcement. Also, an issue may occasionally arise that would benefit from the counsel or involvement of a pastor or another counselor at The Crossing. If deemed appropriate, your pastoral counselor may decide that a pastor be consulted to insure the quality of care you are receiving.

RIGHTS AS A CLIENT

1. You are entitled to information about any procedures, methods of counseling, techniques and possible duration of therapy.

2. You have the right to end counseling at any time without any moral, legal or financial obligations other than those already accrued.

3. You have the right to expect confidentiality within the limits described.

4. You have the right to authorize your counselor to consult with another professional about your therapy in writing.

MEDIATION AND ARBITRATION

Disputes arising out of or in relation to this agreement to provide services shall first be referred to mediation, before, and as a pre-condition of, the initiation of arbitration. The mediator shall be a neutral third party chosen by agreement of the therapist and client. The cost of such mediation, if any, shall be split equally.

CANCELLATION POLICY

We request that you notify your pastoral counselor at least 24 hours before your scheduled appointment time if you need to cancel a session. Failure to do so could result in payment of half of the fee for the missed appointment. If deemed necessary, this charge should be paid before or at the time of your next appointment to continue in the counseling relationship. Exceptions are for sudden illnesses and emergencies only.

CONTACTING THE CROSSING PASTORAL COUNSELING CENTER

To schedule an appointment, please email Lynn Roush at lynn@thecrossingchurch.com. If you need to cancel or reschedule your appointment, please email Lynn or call the church office at 256-4410 and leave a message. For emergencies after-hours, please call 911, or go to your local emergency room.

By signing below, you are acknowledging that you understand and accept the guidelines stated above.

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What a Basic Informed Consent Form Is

A Basic Informed Consent Form documents that an individual has received clear, comprehensible information about a proposed procedure, service, or data use and agrees to proceed. It typically states the purpose, expected benefits, material risks, alternatives, and the right to withdraw consent, and captures the signer’s name, signature, and date. In healthcare and research contexts the form supports lawful treatment decisions and helps organizations demonstrate that consent was informed and voluntary.

Why a Clear Informed Consent Form Matters

A concise Basic Informed Consent Form reduces misunderstanding, documents legal consent, and creates an auditable record for compliance and risk management under applicable laws such as HIPAA and state rules.

Why a Clear Informed Consent Form Matters

Who Typically Prepares and Signs These Forms

Use and exact content vary by industry; include the minimum legally required content for the applicable jurisdiction and sector.

  • Healthcare providers and clinics completing patient treatment or disclosure consents.
  • Researchers and IRBs documenting participant consent for low‑risk studies.
  • Education administrators collecting parental permission for activities or records.

Typical Signers and Responsible Parties

Patient / Participant

An adult or a legally authorized representative who understands the information, demonstrates intent, and signs the form; their identity and capacity must be documented to support validity.

Provider / Researcher

The licensed clinician or study representative who explains the procedure, answers questions, and documents that required disclosures were made and understood.

Core Sections to Include in a Professional Form

A robust Basic Informed Consent Form includes clear headings and discrete fields so the signer can review each element and provide a recorded signature and date.

Purpose

Explain what will happen and why; keep language plain and specific so the signer understands the objective.

Benefits

List expected positive outcomes or purpose-related advantages the signer should reasonably expect.

Risks

Disclose material risks, common side effects, and likelihoods so consent is informed.

Alternatives

Describe reasonable alternatives, including the option of no action and any associated tradeoffs.

Voluntary Statement

Confirm that consent is voluntary, revokeable, and that the signer can ask questions or withdraw consent.

Signature Block

Provide full name, signature, printed name, date, and signer role; include witness or representative fields where required.

Essential Compliance and Security Notes

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
HIPAA: HIPAA-compliant workflows; BAA required
Audit Trail: Timestamped event history for each signature
Authentication: Email, SMS code, or advanced methods available
Retention: Records exportable and reproducible on demand
Certifications: SOC 2 Type II, ISO 27001, PCI DSS

Step-by-Step: Completing a Basic Informed Consent Form

Follow these sequential steps to ensure the form records informed, voluntary consent and retains the information needed for compliance and auditability.

  • 01
    Prepare the form: Populate purpose, risks, alternatives, and contact details.
  • 02
    Review with the signer: Explain content, answer questions, confirm understanding.
  • 03
    Capture identity: Record government ID or representative authority when required.
  • 04
    Sign and date: Signer signs, dates; witnesses or notary added if required.

How to Configure an Online Consent Workflow

Set up fields, authentication, and routing to create a legally defensible electronic consent flow.

Field Configuration
Signature Required, date-stamp enabled
Authentication Email link + optional SMS code
Witnessing Conditional witness field if required
Storage Secure archive with audit trail

Digital Signing and eSubmission Essentials

Choose platform settings that capture intent, consent, attribution, and retention to satisfy the ESIGN four‑part validity test.

  • Document formats: PDF, DOCX, HTML supported
  • Integrations: Connects with Google Workspace, Microsoft 365, Salesforce
  • Compliance: Supports HIPAA (BAA), ESIGN, UETA

Typical Online Consent Workflow

This workflow shows common steps when collecting consent electronically; customize authentication strength and routing to your compliance needs.

  • Upload document: Add Base Form and any attachments
  • Place fields: Add signature, initials, date fields
  • Send to signer: Email link or secure portal
  • Sign and archive: Signer completes; system stores audit trail

Timing Considerations and Deadlines

Timely capture and retention of consent affects legal compliance and program operations; follow industry and statutory deadlines where applicable.

Immediate consent:

Capture consent before the procedure or data use

Revocation requests:

Process and document within reasonable business timelines

HIPAA record access:

Respond to records requests per HIPAA timelines

Research enrollment:

Obtain consent prior to any study procedures

I‑9 retention:

Keep I-9s per 8 CFR §274a.2 retention rules

Common Mistakes to Avoid

  • Failing to document identity verification and representative authority.
  • Using vague or technical language that obscures risks and alternatives.
  • Not recording the exact effective date of consent.
  • Relying on unsigned or image-only signatures without an audit trail.

Penalties and Legal Risks of Deficient Consent

HIPAA violations: Potential civil penalties; see 45 CFR §§160–164
I‑9 paperwork: Fines $281–$2,789 per violation, see 8 CFR §274a.2
Research noncompliance: Funding loss and IRB sanctions
Civil liability: Negligence or battery claims for uninformed procedures
Regulatory enforcement: State licensing boards may discipline providers
Tax reporting errors: Backup withholding 24% for incorrect TINs

Comparing eSignature Vendors for Basic Informed Consent Forms

Vendor selection affects cost, authentication options, and compliance; signNow is listed first for comparison, followed by commonly referenced competitors.

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
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Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical Tips for Accurate and Efficient Completion

Apply consistent formatting, verify identities, and version-control forms to reduce disputes and administrative overhead.

Use plain language
Write risks and procedures in clear, non-technical terms the average signer can understand.
Verify identity
Match name to ID and document representative authority before accepting a signature.
Record consent context
Note who explained the form, when questions were answered, and any attachments shown to the signer.
Maintain version control
Stamp forms with a version number and effective date to avoid using outdated templates.

Frequently Asked Questions About Basic Informed Consent Forms

Answers to common questions about validity, digital signing, revocation, and recordkeeping for Basic Informed Consent Forms.


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