Duties & Scope
Define clinical responsibilities, accepted interventions, caseload limits, required documentation, telehealth provisions, and any on-call or travel expectations to avoid later disagreements about scope of practice.
A formal BCBA Employment Agreement reduces ambiguity about duties, billing, and supervision, supports compliance with HIPAA and payer rules, and documents compensation and termination terms to protect both parties from disputes and regulatory exposure.
Typical parties involved in preparing or signing a BCBA Employment Agreement include hiring organizations, clinical leadership, and the BCBA being engaged.
Clear role assignments and documented approvals accelerate onboarding, payroll setup, credential checks, and access to clinical systems.
Define clinical responsibilities, accepted interventions, caseload limits, required documentation, telehealth provisions, and any on-call or travel expectations to avoid later disagreements about scope of practice.
State base salary or hourly rate, pay frequency, bonuses or productivity splits, CPT/billing arrangements, expense reimbursement, and benefits eligibility with clear measurement and payment timing.
Specify standard hours, expected remote versus on-site time, approved practice locations, travel reimbursement policy, and classification under FLSA to reduce wage-and-hour risk.
Set required supervision hours, oversight of RBTs, documentation cadence, performance metrics, and reporting lines to satisfy credentialing, payer, and BACB expectations.
Include confidentiality obligations, PHI handling procedures, and a Business Associate Addendum (BAA) when PHI is shared, aligning with HIPAA requirements and organizational policies.
Cover notice periods, cause-based termination, final pay, return of property, non-solicitation or noncompetition clauses, and dispute resolution to minimize litigation risk.
| Field | Configuration |
|---|---|
| Document template | Upload PDF or DOCX with reusable placeholders for names and dates |
| Signer order | Employer signs first, then BCBA, with countersigners optional |
| Authentication level | Use email link; consider SMS code or ID check for higher assurance |
| Notifications | Set reminders at 3 and 7 days; enable completion receipts |
Choose a platform that supports common file formats, integrations with HR or EHR systems, and appropriate authentication options.
Complete within three business days of hire (8 CFR §274a.2)
Obtain from employee for payroll tax setup upon hire
Complete before start date or in probationary period
Follow plan enrollment window, typically 30–60 days
Verify state license and BCBA certification before clinical duties
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Available on paid plan | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
A regional behavior clinic hires a BCBA to lead outpatient services with a defined caseload limit and supervision plan.
A school district contracts a BCBA to support special education IEPs and train staff.
The HR manager prepares the agreement, verifies licensure and background checks, coordinates payroll setup, and ensures the document aligns with employer policies and payer requirements prior to execution.
The BCBA reviews duties, supervision expectations, and compensation terms, confirms license and certification details, and signs to acknowledge acceptance of clinical, billing, and confidentiality obligations.