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BIR Form No. 0613 Tax Compliance Verification

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BIR Form No. 0613 - Payment Form Under Tax Compliance Verification Drive/Tax Mapping

(To be filled up the BIR)

DLN: PSIC: PSOC:

Fill in all applicable spaces. Mark all appropriate boxes with an "X"

1 Date (MM/DD/YYYY)

2 Date of Mapping (MM/DD/YYYY)

3 No. of Sheets Attached

4 Tax Type

5 ATC

6 RDO Code

Part I - Background Information

7 Taxpayer Identification No.

8 Taxpayer Classification

9 Line of Business/Occupation

10 Taxpayer's Name (Last Name, First Name, Middle Name for Individuals) / (Registered Name for Non-Individuals)

11 Telephone Number

12 Registered Address

13 Zip Code

14 Manner of Payment

15 Type of Payment

Installment

No. of Installment

Partial Payment

Full Payment

Other Requirements

Registration Requirements

Bookkeeping Requirements

Invoicing Requirements

Others (Specify)

16 Remarks

Part II - Computation

17 Total Amount of Penalties Payable

18 Tax Agent Accreditation No. (If applicable)

For Voluntary Payment

I/We declare, under the penalties of perjury, that this document has been made in good faith, verified by me/us, and to the best of my knowledge and belief, is true and correct, pursuant to the provisions of the National Internal Revenue Code, as amended, and the regulations issued under authority thereof.

19 Signature over Printed Name

Title/Position of Signatory

TIN of Accredited Tax Agent (if applicable)

APPROVED BY:

Signature Over Printed Name of Head of Office

Date of Receipt

Part III - Details of Payment

Particulars Drawee Bank/Agency Number MM/DD/YYYY Amount
20 Cash/Bank Debit Memo
21 Check
22 Others

Machine Validation/Revenue Official Receipt Details (If not filed with the bank)

Stamp of Receiving Office and Date of Receipt

Taxpayer Classification: I - Individual, N - Non-Individual

Violation Lists

A. Registration Requirements

A1. Failure to Register

A2. Failure to Pay Annual Registration Fee

A3. No Certificate of Registration displayed

A4. Failure to display the poster "Notice to the Public" to demand receipts/invoices

B. Invoicing Requirements

B1. Failure to issue receipts/invoices

B2. Refusal to issue receipts/invoices

B3. Duplicate Copy of the receipts/invoices is blank but the accomplished original is detached

B4. Possession or use of unregistered receipts/invoices

B5. Incomplete information in the receipts/invoices

B6. Use of Computerized Accounting System (CAS) and/or components thereof, without permit.

B6.2 Failure to inform enhancement/modification/changes in previously issued permit to use CAS and/or components thereof.

B6.3 Use of POS machine in training mode in their sales transactions.

B7. Failure to register CRM as cash depository only

B8. Cash depository CRM is used for issuing sales receipts/invoices

B9. Failure to attach or paste original sticker in the machine authorizing the use of the CRM/POS or similar device

B10. Failure to attach or paste original sticker in the machine authorizing the use of the CRM for cash depository only

B11. Failure to display permit issued by the RDO (for CRM/POS or similar devices)

B12. Failure to provide CRM with two (2) roller tapes

B13. Failure to notify the Revenue District Office prior to the transfer of CRM/POS or similar device to other business location

B13.1 Failure to notify the RDO in resetting the accumulated grand total sales of CRM/POS machines

B13.2 Failure to notify RDO that the CRM/POS is defective and has been pulled out for repair.

B14. Use of CRM/POS or similar device in a place other than specified in the permit

C. Bookkeeping Requirements

C1. Failure to register Books of Accounts/Cash Register Machine's sales books

C2. Failure to keep Books of Accounts at the place of business

C3. Failure to make entries in the registered Books of Accounts

D. Others (refer to Section 275 of NIRC)

Guidelines and Instructions

Who Shall File

Every taxpayer shall use this form, in triplicate, to pay penalties for the violation listed above. Authorized Representative and Accredited Tax Agent filing in behalf of the taxpayer shall also use this form to pay the penalties listed above in behalf of the taxpayer.

How to Accomplish the Form

Indicate the amount of penalty for each violation listed in the prescribed letter from the concerned BIR Office.

When and Where to File and Pay

This form shall be accomplished every time a penalty is due. This form shall be filed and the penalties shall be paid with any Authorized Agent Bank (AAB) under the jurisdiction of the Revenue District Office where the taxpayer is required to register. In places where there are no AABs, this form shall be filed and the penalties shall be paid directly with the Revenue Collection Officer or duly Authorized City or Municipal Treasurer of the Revenue District Office where the taxpayer is required to register, who shall issue Revenue Official Receipt (BIR Form No. 2524) therefor.

Where the return is filed with an AAB, taxpayer must accomplish and submit BIR-prescribed deposit slip, which the bank teller shall machine validate as evidence that payment was received by the AAB. The AAB receiving the tax return shall stamp mark the word “Received” on the return and also machine validate the return as proof of filing the return and payment of the tax by the taxpayer, respectively. The machine validation shall reflect the date of payment, amount paid and transaction code, the name of the bank, branch code, teller’s code and teller’s initial. Bank debit memo number and date should be indicated in the return for taxpayers paying under the bank debit system.

Notes

• The following violations are not qualified for compromise penalties: a. If the amount of the transaction stated in the taxpayer’s copy is understated versus the amount per copy of the invoice issued to the purchaser; and b. Possession or use of double or multiple sets of receipts or invoices.

• For Annual Registration fee, use BIR Form 0605 as required by law.

• All background information must be properly filled-up.

• The last 3 digits of the 12-digit TIN refer to the branch code.

Attachments

• All returns filed by an authorized representative must attach authorization letter.

• All returns filed by an accredited tax agent on behalf of a taxpayer shall bear the following information:

A. For CPAs and others (individual practitioners and members of GPPs);

a.1 Taxpayer Identification Number (TIN); and

a.2 Certificate of Accreditation Number, Date of Issuance, and Date of Expiry.

B. For members of the Philippine Bar (individual practitioners, members of GPPs);

b.1 Taxpayer Identification Number (TIN); and

b.2 Attorney’s Roll number or Accreditation Number, if any.

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What the BIR Form No. 0613 Tax Compliance Verification Is

BIR Form No. 0613 Tax Compliance Verification is an administrative certificate used to document a taxpayer's compliance status for a specific transaction or reporting requirement. Although issued by the Philippines Bureau of Internal Revenue, the form functions as a formal attestation of tax matters requested by a third party, such as a payer, contractor, or regulatory body. For U.S.-facing organizations dealing with cross-border payments or vendor onboarding, the form is treated as a foreign tax compliance record and should be captured, authenticated, and retained under your internal recordkeeping and applicable U.S. legal frameworks.

Why this tax verification matters for cross-border and vendor workflows

The BIR Form No. 0613 provides formal proof of a Philippine taxpayer's status that third parties rely on for withholding, reporting, and contract compliance. Maintaining a consistent process for collection and verification reduces errors and supports audit readiness under both local and U.S. recordkeeping expectations.

Why this tax verification matters for cross-border and vendor workflows

Who typically requests or provides this verification

Organizations involved in cross-border payments, global payroll, vendor onboarding, or tax withholding commonly request BIR Form No. 0613 as part of due diligence.

  • Compliance teams and tax departments verifying foreign tax status for withholding and reporting.
  • Accounts payable and procurement during vendor setup and contract execution.
  • Third-party payers or financial institutions collecting documentation for cross-border remittance or audit trails.

Understanding which groups inside your organization handle requests, approvals, and storage will help ensure consistent collection and reduce missed deadlines.

Typical signers and approvers

Tax Compliance Officer

A Tax Compliance Officer typically reviews submitted BIR Form No. 0613, confirms the document's completeness, and logs it into the corporate tax file. They coordinate with local counsel or an in-country agent when additional authentication or original certificates are required for legal or regulatory acceptance.

Vendor Authorized Signatory

The vendor's authorized representative signs or certifies the form and must provide accurate taxpayer identification information. Mismatched names or missing identification can trigger backup withholding or additional verification steps with the payer.

Step-by-step: collecting and processing a completed BIR Form No. 0613

Follow a consistent sequence to reduce errors and ensure traceability when accepting foreign tax verification documents.

  • 01
    Request the form: Ask the vendor for a completed BIR Form No. 0613 and any supporting attachments.
  • 02
    Verify fields: Check name, TIN, address, period covered, and signature for accuracy.
  • 03
    Authenticate: Confirm signer identity via supporting ID or corporate letterhead when needed.
  • 04
    Store and log: Record receipt, file the document, and note retention triggers for audits.

Typical routing and handling workflow for the form

A clear routing path reduces delays and ensures the right teams see the form at the right time.

  • Submit to AP: Vendor uploads or sends the completed form to Accounts Payable.
  • Tax review: Tax team confirms completeness and compliance with withholding rules.
  • Approve or escalate: Approve payment or escalate for further verification or legal review.
  • Archive record: Store final document in the corporate tax repository with audit metadata.

Configuring an electronic workflow for collection and approval

Map fields and verification steps to your eSignature or document management platform to automate collection, authentication, and storage.

Field Configuration
Authentication Email link or SMS OTP for signer verification
Signature field Required signature and date with signer name auto-filled
Attachments Require upload of supporting ID or corporate certificate
Audit log Enable full audit trail with IP, timestamp, and actions

Digital signing and platform considerations for cross-border tax forms

Ensure the platform can export signed records with embedded audit metadata and supports any regulatory requirements for the receiving jurisdiction.

  • Integration options: Salesforce, NetSuite, Microsoft 365, Google Workspace, Box
  • File formats: PDF, DOCX, and archived PDF/A for long-term retention
  • Authentication: Email, SMS OTP, or advanced signer authentication

Key timing rules and related U.S. tax deadlines to coordinate

Although BIR Form No. 0613 follows Philippine administrative timelines, U.S. payers should align collection with U.S. reporting deadlines and withholding triggers.

W-9 / TIN Requests:

No fixed deadline; provide upon payer request to avoid backup withholding

1099-NEC deadline:

File and furnish by Jan 31 to avoid late-filing penalties

1099-MISC deadlines:

Recipient furnish by Jan 31; IRS paper by Feb 28, electronic by Mar 31

Form 1040 deadline:

April 15; extensions possible with Form 4868

Retention trigger:

Retain supporting tax documentation consistent with IRS rules

Processing milestones from receipt to archival

Track each milestone with assigned owners to ensure audit readiness and to meet any withholding or reporting windows.

01

Receipt logged

Record date and source when the completed form is received.

02

Field verification

Tax or AP confirms required fields and attaching documents.

03

Authentication step

If needed, obtain notarization or additional identity proofing.

04

Final archival

Store signed record with audit metadata and retention tag.

Common preparation errors to avoid

  • Submitting forms with mismatched names or TINs, which can trigger backup withholding or rework.
  • Accepting unsigned or undated forms, creating uncertainty about effective coverage periods.
  • Failing to capture supporting identification or corporate authorization for the signer.
  • Storing only scanned images without an audit trail, limiting reproducibility for audits.

Penalties and compliance risks related to incorrect or missing documentation

Backup withholding: 24% withholding if TIN missing or incorrect
Information return penalties: IRC §6721 penalties for late or incorrect filings
Intentional disregard: Higher IRC §6721 penalties apply for intentional omissions
I-9 and employment: Separate I-9 penalties apply for employment verification
Contractual risk: Payment delays or contract breaches for noncompliant vendors
Audit exposure: Insufficient documentation increases audit scrutiny and costs

Security and compliance controls to apply when handling the form

Encryption in transit: TLS 1.2/1.3
Encryption at rest: AES-256
Audit trails: Complete timestamp and IP logs
Access controls: Role-based permissions
Certifications: SOC 2 Type II, ISO 27001
Regulatory support: HIPAA BAA available when required

How BIR Form No. 0613 compares with common U.S. tax documents

Use this quick comparison to differentiate the foreign tax verification from typical U.S. forms used for payer reporting and TIN collection.

Criteria BIR Form No. 0613 IRS Form W-9
Purpose tax compliance verification tin certification
Jurisdiction philippines united states
Issuer bureau of internal revenue irs / payer request
Notarization may be required not typically required

Essential elements to include on a professional BIR Form No. 0613 submission

A complete submission combines accurate fields, signer attribution, supporting evidence, and traceable metadata for audits and reconciliation.

Complete identification

Full taxpayer name, TIN, and legal address must appear as registered with local tax authorities to validate the certificate.

Coverage period

Clearly state the exact period or tax year covered by the verification to align it with reported payments.

Authorized signatory

Name, title, and contact of the official certifying the form must be present for attribution and follow-up.

Signature evidence

Include signature date and method; if notarized, add notarization block and any official stamps or seals.

Supporting documents

Attach underlying tax filings or receipts when requested to substantiate the attestation.

Audit metadata

Retain timestamps, uploader identity, and routing details to support future reviews and compliance checks.

Downloadable formats and storage best practices

Maintain both secure original-format files and machine-readable archives to support reproducibility and long-term retention.

Preferred formats

PDF/A for archival, PDF for signed forms, and DOCX for editable copies when templates are used.

Metadata

Embed signer name, timestamps, and verification method in file metadata for audit trails.

Redaction

Redact unnecessary personal data before broader distribution while preserving the original signed copy.

Backup storage

Use encrypted cloud storage with versioning and restricted access to protect records.

Representative experiences with digital signature workflows

Organizations that standardize digital collection report clearer audit trails and faster turnaround when gathering tax and compliance documents.

Optica Ventures — COO

Optica needed simple remote document collection for customers

  • They prioritized ease of use and mobile support
  • The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

Xerox — Director of NetSuite Operations

Xerox required integrated signing with back-office systems

  • Integration with ERP was critical
  • airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite.

Practical tips for accurate and efficient completion

Apply consistent checks and automation to reduce manual errors and ensure the form meets both the requester's and your internal requirements.

Standardized intake checklist
Create a checklist that requires TIN verification, signer identity, signature date, and any supporting attachments before filing or payment processing.
Use structured templates
Provide fillable, validated templates to vendors to reduce free-text errors and improve data quality for downstream systems and reporting.
Capture audit metadata
Ensure every received document includes who uploaded it, timestamps, IP address, and the authentication method used for verification.
Retain originals securely
Store the signed original and a searchable copy in encrypted storage with access controls and a documented retention schedule.

Comparing eSignature vendor pricing and capabilities relevant to tax document collection

This high-level comparison highlights starting prices and a handful of capabilities that commonly matter for recurring tax and vendor verification workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Premium) Yes Yes Yes Limited
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about collecting BIR Form No. 0613

Answers to common operational and legal questions when collecting foreign tax compliance verifications and using eSignature workflows.


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