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Boarding Contract

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FACILITY USE AGREEMENT-SHOW OR CLINIC

WITNESS THIS AGREEMENT this day of , 20 by and

between hereinafter referred to as "User."

and hereinafter referred to as "Farm,"

WHEREAS, Farm is the Owner of a certain commercial stable located in Arkansas, known as

AND, WHEREAS, User desires to conduct a horse show and/or clinic for the purpose of giving riding lessons and/or equine exhibitions open to the public,

IT IS NOW, THEREFORE, AGREED between Farm and User that User shall be entitled to the use of designated facilities at for the following dates:

for the sum of $ User shall (circle one) entitled to use the coffee area of the office for purposes of a concession stand. However, it is understood and agreed that for all purposes, said concession stand and the food served therein or thereby are done independent of Farm and User shall hold Farm completely harmless from any and all claims, demands, obligations, injuries, and/or judgments from any and all causes arising from the operation of said concession stand. The area, times, and use of the concession stand shall be designated by Farm.

THE TOTAL DUE under this Agreement shall be $

IT IS UNDERSTOOD AND AGREED that User shall be construed and considered as an Independent Contractor for all purposes arising under this Agreement and the use of the facilities as above-described. User shall be responsible for the payment of any and all gross receipts taxes, income taxes, or other liabilities incurred as a result of User's activities on Farm's property. User further agrees to obtain executed Releases from any and all clients of User who may use, occupy or otherwise obtain services from User upon Farm's premises, a copy of which is to be provided by Farm.

Inherent Risks and Assumption of Risk.

The undersigned acknowledges there are inherent risks associated with equine activities such as described below, and hereby expressly assumes all risks associated with participating in such activities. The inherent risks include, but are not limited to the propensity of equines to behave in ways such as, running, bucking, biting, kicking, shying, stumbling, rearing, falling or stepping on, that may result in an injury, harm or death to persons on or around them; the unpredictability of equine's reaction to such things as sounds, sudden movement and unfamiliar objects, persons or other animals; certain hazards such as surface and subsurface conditions; collisions with other animals; the limited availability of emergency medical care; and the potential of a participant to act in a negligent manner that may contribute to injury to the participant or others, such as failing to maintain control over the animal or not acting within such participant's ability.

User expressly releases Farm from any and all claims for personal injury or property damage, even if caused by negligence (if allowed by the laws of this State) by Farm or its representatives, agents or employees.

WARNING

Under Arkansas law, an equine activity sponsor is not liable for an injury to, or the death of, a participant in equine activities resulting from the inherent risk of equine activities.

USER FURTHER AGREES TO HOLD FARM HARMLESS AND DEFEND IT FROM ANY AND ALL CLAIMS, DEMANDS, JUDGMENTS, ORDERS, OR LIABILITY WHATSOEVER ARISING AS A PROXIMATE RESULT OF ANY ACTIVITY OF USER, USERS AGENTS, EMPLOYEES AND REPRESENTATIVES ON PREMISES OF FARM.

Farm reserves the right to refuse access or use of any horse upon the premises that does not appear to Farm to be in good health, or is deemed dangerous or undesirable.

USER

Farm, or Farm's representative

By

©2017 - Cottonwood Equestrian Publications

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What a Boarding Contract Covers and Why It Matters

A Boarding Contract is a written agreement between a boarding provider and a client that defines services, fees, responsibilities, health requirements, emergency authority, and pickup/return terms. Commonly used for pet boarding, temporary housing, or equipment storage, it sets expectations, allocates liability, and documents consent for care and discretionary treatment when the owner cannot be reached. The contract typically includes client and provider contact details, a detailed services list, payment terms, vaccination or condition requirements, authorization for emergency veterinary care, and signature blocks to create an enforceable record.

Why a Clear Boarding Contract Protects Both Parties

A concise Boarding Contract reduces disputes, documents client consent, clarifies emergency authority, and allocates risk. When signed correctly it creates evidence of agreed services, payment obligations, and care instructions and can be executed electronically under federal and state e-signature law such as the ESIGN Act (15 U.S.C. ch. 96) and applicable UETA rules.

Why a Clear Boarding Contract Protects Both Parties

Who Typically Completes and Signs a Boarding Contract

Facilities, service providers, and clients all rely on boarding contracts to set terms and responsibilities at intake.

  • Boarding facility managers and staff: complete client intake, confirm vaccinations, record emergency contacts and fees.
  • Clients or pet owners: confirm identity, disclose medical history, approve emergency care and payment authorizations.
  • Veterinary clinics and emergency contacts: may be named to provide authorized care if owner is unreachable.

Core Sections to Include in a Professional Boarding Contract

A reliable boarding contract is modular: it identifies parties, lists services and fees, records health requirements, grants emergency authority, allocates liability, and explains termination and pickup rules.

Parties

Full legal names and contact details for the provider and client, plus emergency contact and secondary phone information for rapid notification.

Services

Detailed description of services provided (boarding, feeding, grooming, exercise) and any add-on fees, frequency, and hourly or flat rate pricing.

Health Requirements

Vaccine and health proof required before admission, parasite treatments, and instructions for chronic conditions or medications.

Emergency Authority

Written authorization specifying when provider may seek veterinary care and any dollar cap for emergency spending without owner consent.

Liability

Indemnity, limitation of liability, and allocation of risk for injury, escape, or illness while in care; insurance expectations if applicable.

Pickup & Termination

Pickup windows, late-hold fees, early termination rules, abandonment procedures, and storage or disposal policies for unclaimed items or animals.

Essential Fields to Capture at Intake

Owner Name: Full legal name
Emergency Contact: Name and phone
Animal Description: Breed, color, age
Vaccination Proof: Type and date
Payment Method: Card or prepay info
Signature Block: Signer name and date

Step-by-Step: Completing a Boarding Contract

Follow a consistent intake flow so every contract is complete, accurate, and stored with proof of consent.

  • 01
    Gather Documents: Collect ID, vaccination records, and payment method.
  • 02
    Fill Form: Enter contact, pet details, services, and fees.
  • 03
    Review Terms: Confirm emergency authority, liability, and pickup rules.
  • 04
    Sign & Store: Obtain signatures and save a copy for both parties.

How Electronic Completion and Routing Typically Work

Digital workflows remove handoffs: upload the template, place fields, invite the signer, and capture a sealed audit trail when the document is complete.

  • Upload Template: Add the Boarding Contract PDF or DOCX to the platform.
  • Place Fields: Insert signature, date, and conditional fields where needed.
  • Invite Signer: Send by email or share a signing link with instructions.
  • Complete & Archive: Signer completes form and both parties receive the signed copy.

Recommended Digital Workflow Settings for Boarding Contracts

Configure signer order, authentication, reminders, template naming, and storage so every completed contract is consistent and retrievable.

Field Configuration
Signer Order Single signer first, provider countersign second
Authentication Email link or SMS code for identity verification
Reminder Schedule One reminder at 48 hours, then daily until signed
Storage Location Save to secure cloud folder with access controls

Delivery and Integration Considerations

Choose formats and integrations that match your intake systems and retention policies.

  • Supported Formats: PDF and DOCX
  • Key Integrations: Salesforce, Microsoft 365, Google Workspace
  • Audit Trail: IP, timestamp, and action log

Common Deadlines and Timing Expectations

Set clear deadlines in the contract for payments, drop-off and pickup windows, cancellation notice, and proof-of-vaccination submission to avoid conflicts.

Payment Due:

At check-in or prepayment per contract terms

Drop-off Window:

Specify hours and any late drop-off penalties

Pickup Deadline:

State pickup cutoff time and late-hold fees

Vaccination Proof:

Provide records before or at check-in

Cancellation Notice:

Notice period for refunds or forfeiture of deposit

Key Milestones from Reservation to Return

Track milestone events to automate reminders and enforce time-based fees; milestones also create audit points for dispute resolution.

01

Reservation Request

Customer submits booking with preliminary details and preferred dates

02

Deposit/Confirmation

Provider confirms and records deposit to secure the slot

03

Drop-off Intake

Provider verifies vaccination and completes the Boarding Contract intake

04

Return/Pickup

Owner collects the boarded item and settles final charges

Common Preparation Errors to Avoid

  • Failing to collect current vaccination records or medical histories, which can delay admission and increase liability risk for the provider.
  • Using vague emergency authorization language without a specific spending cap, creating disputes about acceptable emergency care and billing responsibility.
  • Allowing unsigned or partially signed agreements to be stored; unsigned contracts make enforcement and claims resolution more difficult.
  • Recording inconsistent names or contact details that prevent timely owner notification or create confusion during pick-up and dispute resolution.

Potential Consequences of an Incomplete or Incorrect Contract

Civil Liability: Provider or owner may face claims
Service Refusal: Admission or care may be declined
Emergency Costs: Owner liable for emergency care expenses
Storage Fees: Late pickup charges may apply
Privacy Risk: Improper data handling can breach rules
Invalid Signature: Unsigned or defective signatures reduce enforceability

eSignature Vendor Comparison for Boarding Contract Workflows

Basic pricing and capability differences influence cost and compliance for recurring boarding workflows; signNow is listed first for direct feature comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions About Boarding Contracts and eSigning

Answers address e-sign validity, signer authority, notarization options, amendments, and dispute steps so users can handle common issues without delay.


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