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Tennessee Bill of Sale and Boarding Stable Agreement

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Cottonwood Equestrian Publications - Equine Contract Forms

BILL OF SALE WITHOUT WARRANTIES

WITNESS THIS AGREEMENT this day of , 20, by and between , hereinafter referred to as "Seller" and , hereinafter referred to as "Buyer."

For and in consideration of the sum of $, Seller agrees to sell and Buyer agrees to buy , a horse, free and clear of all encumbrances.

Buyer understands there are no warranties expressed or implied, including implied warranties of merchantability or fitness for a particular purpose, with regard to said animal as above-described and that said animal is being sold in an “as-is” or “with-all-faults” condition.

The purchase price as above-stated is due under the following conditions:

Seller:

By

Buyer:

By

BOARDING STABLE AGREEMENT

WITNESS THIS AGREEMENT this day of , 20, by and between , hereinafter referred to as "Stable," and the individual or individuals undersigned, hereinafter referred to as "Owner."

1. Fees, Term, and Location. Owner acknowledges and accepts those terms set forth in the rate schedule applicable on the date above as issued by Stable.

Security deposit: $. Initial charge: $ per .

2. Description of Horse(s) to be Boarded.

3. Feed, Facilities, and Services.

4. Risk of Loss and Standard of Care.

5. Hold Harmless.

6. Emergency Care.

7. Limitation of Actions.

8. Shoeing and Worming.

9. Ownership-Coggins Test.

10. Changes or Termination of This Agreement.

11. Rules and Regulations.

12. Right of Lien.

13. Property in Storage on Stable's Premises.

Vehicle storage cost: $ per day.

14. Inherent Risks and Assumption of Risk.

15. Entire Agreement.

16. Enforceability of Contract.

Owner (or Authorized Agent)

By

Address:

Telephone (wk): (hm):

Stable

By

DISCLAIMER OF WARRANTIES

Date:

Horse Purchased:

Sold To:

Sold By:

Notice is hereby given that there are no warranties with regard to said horse, either express or implied.

Seller:

Purchaser:

HAULING RELEASE AND WAIVER

WITNESS THIS AGREEMENT this day of , 20, by and between , hereinafter referred to as "Management," and , hereinafter referred to as "Owner."

Owner hereby authorizes Management to transport, haul, and/or trailer any horse(s) requested to horse shows, equestrian events, rodeos, sales, or other events upon request of Owner.

Owner releases Management from any and all liability or obligation for any and all loss, damage, claim or liability whatsoever arising from transportation of said horse(s).

Owner

OWNER'S INFORMATION SHEET

Submitted To:

Owner's Name: Phone No. (h): (w):

Address:

Horse's Name and Number:

Foaled: Color: Markings:

Anticipated arrival date: Foal at Side?

Medical History of Horse:

Feeding Program:

Emergency contact name: Phone:

Is Horse insured? Yes No

Insurance Carrier: Policy #:

Veterinary emergency contact:

This Horse is/is not considered a surgical candidate in the event of colic or serious illness.

IS IS NOT

Owner's Initials:

AUTHORIZATION TO OBTAIN MEDICAL TREATMENT FOR MINOR CHILD

WITNESS THIS AGREEMENT AND AUTHORIZATION by and between , hereinafter referred to as "Management," and , hereinafter referred to as "Parent."

Management is hereby authorized to obtain any and all medical treatment Management deems reasonably necessary for my minor child and/or children.

Name(s) of child(ren):

Health Insurance Carrier:

Plan or Identification No.:

Primary Healthcare Provider:

Signature of Parent or Guardian

Notary Public

LESSON, HORSE RENTAL, AND ARENA USE RELEASE

WITNESS THIS RELEASE dated this day of , 20, by and between , hereinafter referred to as Management, and , hereinafter referred to as User.

1. Inherent Risks and Assumption of Risk.

2. User agrees to assume any and all risks involved in or arising out of User's use of any equipment or livestock pertaining to the rental of horses or taking of riding lessons.

3. User agrees to hold harmless, indemnify and defend Management against any and all claims.

4. In the event User is using User's own horse, or a horse(s) not owned by Management, User warrants said horse(s) shall be free from infection, contagious or transmittable diseases.

5. Any action brought under this agreement shall be brought within one (1) year of the incident or accident giving rise to said claim.

6. User agrees to waive the protection of any applicable statutes in this jurisdiction.

Management

User

Parent or Guardian if User is a Minor

INSTALLMENT PURCHASE AND SECURITY AGREEMENT WITH LIMITED WARRANTIES

Seller Name: Buyer Name:

Horse Name: Registration #:

Purchase Price: $

Express warranties:

Dated at .

Seller

Buyer

INSTALLMENT PURCHASE AND SECURITY AGREEMENT WITHOUT WARRANTIES

Seller Name: Buyer Name:

Horse Name: Registration #:

Purchase Price: $

Buyer shall maintain the purchased horse(s) in in the State of .

AS IS PURCHASE: Buyer accepts the horse(s) AS IS-WHERE IS and subject to any and all faults or defects that may now exist or subsequently appear.

Dated at .

Seller

Buyer

PRE-PURCHASE RECOMMENDATIONS

TO: ALL BUYERS

FROM:

RE: PROPOSED PURCHASE OF ANY HORSE

1. Have your horse "vetted out."

2. Realize your limitations.

3. Ask questions.

4. Remember that what you see is what you get.

5. Inherent Risks.

PROMISSORY NOTE

$ , 20 Date

FOR VALUE RECEIVED, the undersigned:

jointly and severally promise to pay to the order of:

the principal sum of $ together with simple interest thereon at the rate of percent per annum.

Buyer:

By

FACILITY USE AGREEMENT - SHOW OR CLINIC

WITNESS THIS AGREEMENT this day of , 20, by and between , hereinafter referred to as "Farm," and , hereinafter referred to as "User."

Facilities location:

Dates of use:

Total due: $

Concession stand use? Yes No

User

Farm or Farm's representative

By

STALLION SERVICE CONTRACT

WITNESS THIS AGREEMENT this day of , 20, between , hereinafter referred to as "Farm," and , hereinafter referred to as "Mare Owner."

Mare name: Registry: Registration No.:

Stallion:

Booking fee: $. Stallion service fee: $

Mare care per day: dry field $ wet field $ wet barn $ dry barn $

Foaling fee: $

Live foal contract? Yes

Farm name:

Farm

Mare Owner

TRAINER'S FACILITY USE AGREEMENT

WITNESS THIS AGREEMENT this day of , 20, by and between , hereinafter referred to as "Stable," and , hereinafter referred to as "Trainer."

Percent from revenues: %

Insurance certificate amount: $

Trainer

Stable or Stable's representative

By

TRAINING CONTRACT

WITNESS THIS AGREEMENT this day of , 20, by and between and .

Horse accepted for training: Registration No.:

Training fee per month: $ per day: $

Board alone per month: $ per day: $

Minimum months:

Show commission: %

Owner's share of winnings: %

Attorney fee minimum: $

Owner (or Authorized Agent)

Trainer

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What this Tennessee Bill of Sale and Boarding Stable Agreement covers

The Tennessee Bill of Sale and Boarding Stable Agreement is a combined transactional document that records the transfer of ownership for personal property (commonly livestock, horses, or related equipment) and establishes the terms under which a stable or boarding facility will care for the animal. It sets out parties, consideration, delivery, boarding rates, care standards, liability allocation, and termination rights. When used correctly the form creates an evidentiary record of sale and a binding boarding contract that clarifies responsibilities for feed, veterinary care, insurance, and default remedies between seller/buyer and stable operator.

Why a combined bill of sale and boarding agreement is useful

This document establishes ownership and documents the service relationship with the stable, reducing disputes and clarifying financial and care obligations under Tennessee law.

Why a combined bill of sale and boarding agreement is useful

Who typically prepares and signs this agreement

Common parties include animal sellers, purchasers, and the boarding stable or livery operator who will provide care.

  • Private Owners and Breeders: Sellers and purchasers of horses or livestock who need proof of transfer of title and clear terms for boarding.
  • Stable and Ranch Operators: Boarding providers documenting rates, services, emergency care authority, and lien/parking rules.
  • Traders and Agents: Brokers or agents arranging sales while delegating boarding and care responsibilities to third parties.

Each party should confirm signatory authority and keep a signed copy for recordkeeping and dispute resolution.

Principal signatories and typical roles

Seller / Owner

The individual or entity transferring ownership. Should provide full legal name, proof of title when required, and warrant any express representations about health or lien status in the sale portion.

Stable Operator

The boarding facility or individual accepting animals for care. Responsibilities include daily care, emergency treatment authorization, fee collection, and any statutory lien or holding rights under Tennessee law.

Step-by-step: complete this agreement correctly

Follow these sequential steps to ensure the sale and boarding terms are enforceable and clear to all parties.

  • 01
    Identify parties: Enter full legal names and business identifiers where applicable.
  • 02
    Describe property: Include detailed animal identifiers and any included equipment.
  • 03
    Set terms: Record sale price, boarding fees, services, and duration.
  • 04
    Sign and retain: Have all parties sign, date, and keep certified copies for records.

How the sale and boarding workflow typically flows

This sequence explains common operational steps from negotiation to storage and final transfer.

  • Negotiation: Buyer and seller agree on price and conditions of sale.
  • Delivery: Animal transferred to buyer or stable per agreed delivery terms.
  • Boarding commencement: Stable begins services and invoices per agreed schedule.
  • Completion or termination: Return, sale finalization, or contract termination executed per clause.

Digital workflow configuration for online completion

When filling or sending this form electronically, configure authentication and routing to match the transaction risk.

Field Configuration
Signer order Specify sequential or parallel signer flow per role.
Authentication Use email plus SMS code or stronger ID checks for high-value sales.
Attachments Require photos, health certificates, or title documents as required.
Audit trail Enable full logging of IP, timestamps, and actions for evidentiary support.

Technical considerations for eSigning and eStorage

Confirm platform capabilities before sending documents for signature to ensure legal compliance and secure storage.

  • File formats: Use PDF or DOCX for compatibility and preservation.
  • Authentication options: Support email, SMS OTP, or advanced signer verification.
  • Retention and export: Allow PDF export with audit trail and long-term archiving.

Choose a provider that supports required integrations and regulatory controls appropriate to the transaction's sensitivity.

Essential clauses to include in a professional agreement

A well-drafted document anticipates operational needs and legal risks by including specific, enforceable clauses.

Parties

Full legal names, business entity types, addresses, and contact information for buyer, seller, and stable operator.

Property description

Detailed animal identifiers, microchip or registration numbers, and any included tack or equipment.

Payment terms

Sale price, payment schedule, boarding fees, late charges, security deposits, and accepted payment methods.

Care standards

Specific boarding services, feeding schedules, exercise, turnout, veterinary authorization and billing for emergency care.

Liability and insurance

Allocation of risk, required insurance coverages, and indemnity limits for injury, theft, or illness.

Termination and remedies

Notice periods, grounds for early termination, remedy for nonpayment, and disposal procedures for abandoned animals.

How this agreement differs from a standalone bill of sale or boarding contract

Compare scope and formalities so you can choose a combined form or separate documents depending on circumstances.

Criteria Combined Agreement Separate Documents
Scope sale + care sale only / boarding only
Notarization need varies by state varies by state
Recordkeeping single record multiple records
Enforceability yes if signed properly yes if each signed properly

Typical eSignature vendor pricing and feature overview for signing this agreement

Comparing common vendors can help determine cost and compliance capabilities for eSigning and archiving legal sale and boarding contracts.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Common penalties and legal risks to avoid

Tax Reporting: Incorrect reporting may trigger IRC penalties
Liability Gaps: Unclear care obligations increase injury risk
Abandonment Risk: Nonpayment can lead to costly repossession procedures
Title Disputes: Missing proof of transfer invites claims
Insurance Shortfalls: Insufficient coverage may shift losses to owner
Invalid Signature: Improper eSigning may impair enforceability

Mistakes that commonly cause disputes

  • Vague animal descriptions that fail to distinguish one animal from another and complicate ownership claims.
  • Missing emergency care authorizations or unclear billing instructions for veterinary expenses.
  • Failure to specify lien or boarding hold procedures for unpaid fees, creating enforcement ambiguity.
  • Using informal text messages instead of a signed document to record price, delivery, or boarding consent.

Practical tips for accurate and efficient completion

Adopt these practices to minimize disputes and speed processing for sale and boarding arrangements.

Standardize identification
Use microchip numbers, registration IDs, or photographs in the description to eliminate ambiguity and speed transfer processes.
Document veterinary authority
Specify when the stable may obtain emergency care and how costs will be allocated or approved to avoid delays in treatment.
Clarify billing and lien rights
State late fees, collection remedies, and any statutory lien the stable will exercise for unpaid boarding charges.
Retain full records
Keep signed agreements, receipts, health certificates, and communications for the recommended retention period to protect against future claims.

Industry examples that show how this agreement is used

Practical scenarios illustrate how clauses work in real transactions and what parties typically include.

Private Sale to New Owner

A seller transfers a registered mare to a buyer who places the mare at a local stable for training

  • Buyer pre-pays three months boarding with a security deposit
  • The agreement documents registration transfer, boarding rate, emergency vet authorization, and a returning condition clause to avoid disputes at pickup.

Broker Sale with Third-Party Boarding

A broker arranges sale of a gelding and retains the animal at a commercial livery until funds clear

  • Broker signs as transfer agent with escrow terms
  • The contract clarifies broker authority, boarding charges during escrow, and default remedies if payment fails.

Key time-sensitive items to track for sale and boarding transactions

Certain dates affect transfer of ownership, tax reporting, and obligation timing; record them precisely in the agreement.

Effective Date:

The date ownership and boarding obligations start; use MM/DD/YYYY format.

Payment Due Date:

When sale funds must be received to avoid default; specify time zone and method.

Boarding Billing Cycle:

Monthly or weekly billing schedule and late payment grace periods.

Notice Periods:

Required notice for termination, typically 30 days unless otherwise stated.

Document Retention Deadline:

Date after which records move to archive per retention policy.

Milestones from negotiation to final transfer

Track these sequential milestones to ensure obligations and rights vest at the proper time.

01

Offer and Acceptance

Buyer and seller agree on terms and sign purchase section of document.

02

Delivery or Possession

Animal is moved to buyer or stable per delivery provisions.

03

Boarding Commencement

Stable begins care under agreed service terms and billing schedule.

04

Final Transfer Completion

Title transfer recorded and any conditional obligations satisfied.

Security and compliance considerations when storing and signing

Encryption in transit: TLS 1.2 / 1.3
Encryption at rest: AES-256
Audit trails: Comprehensive action logs
Regulatory compliance: ESIGN, UETA compliant
Healthcare controls: HIPAA support (BAA required)
Regulated records: 21 CFR Part 11 support available

Frequently asked questions about this Tennessee agreement

Answers to common questions about validity, eSigning, notarization, and steps to correct or cancel the agreement.


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