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Managing Directors Agreement

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Employment Contract with Managing Director for Public Relations

Employment Agreement made on the , between of , referred to herein as Employee, and , a Employer organized and existing under the laws of the state of , with its principal office located at , referred to herein as Employer.

Whereas, Employer is engaged in the business of (describe business) ; and

Whereas, Employer desires to retain a Managing Director for Public Relations; and

Whereas, Employee desires to be retained as such Managing Director for Public Relations; and

Whereas, Employer desires retain Employee as its Managing Director for Public Relations;

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

I. Employment and Duties

A. Employer employs Employee to serve as its Managing Director for Public Relations to perform the duties set forth in Subparagraph B as well as such other duties as may be determined and assigned to Employee by (designation of officer, e.g., Chief Operating Officer) .

B. Employee accepts and agrees to act as such Managing Director for Public Relations, and agrees to be subject to the general supervision, advice and direction of the Employer and the Employer's (designation of officer, e.g., Chief Operating Officer) . Employee shall also perform such other duties as are customarily performed by a Managing Director for Public Relations, such other and unrelated services and duties as may be assigned to the Employee from time to time by the Employer, and the duties specifically set forth in Exhibit A attached hereto and incorporated herein by reference.

C. Employee agrees to perform faithfully, industriously, and to the best of the Employee's ability, experience, and talents, all of the duties that may be required by the express and implicit terms of this Agreement, to the reasonable satisfaction of the Employer.

II. Compensation of Employee

As compensation for the services provided by the Employee under this Agreement, the Employer will pay the Employee an annual salary of $ payable (e.g., monthly on the first day of each month) . The salary shall be reviewed (e.g., the first day June each year) for merit increases. Except as specifically set forth in this Agreement, upon termination of this Agreement, payments under this Paragraph shall cease; provided, however, that the Employee shall be entitled to payments for periods or partial periods that occurred prior to the date of termination and for which the Employee has not yet been paid and accrued vacation, but untaken, vacation time.

III. Expense Reimbursement

Employer shall pay or reimburse Employee for all reasonable and necessary business, travel or other expenses incurred by him in the course of his duties with the prior consent of the Employer, upon proper documentation thereof.

IV. Vacation

Employee shall be entitled to of paid vacation each year. Such vacation must be taken at a time mutually convenient to the Employer and the Employee, and must be approved by the Employer. Requests for vacation shall be submitted to the Employee's (designation of officer, e.g., Chief Operating Officer) days in advance of the requested beginning date.

V. Termination

This Agreement shall continue in effect until terminated as provided below.

A. Either party shall have the right, at any time, to cancel and terminate this agreement by giving at least days' written notice to the other party.

B. This Agreement shall also terminate upon the death, disability, termination of employment of the Employee for cause, as hereinafter defined, and termination of the employment of Employee without cause.

1. Termination for Cause.

In the event of a termination for cause, Employer shall pay Employee all accrued and unpaid Salary and vacation through the date of termination.

2. Termination without Cause.

In the event of a termination without cause, Employer shall pay Employee all accrued and unpaid Salary and vacation through the date of termination and the sum of $ as liquidated damages in full settlement of any claim of breach of contract or violation of state or federal law that Employee has against Employer. Employee must sign a Release with terms satisfactory to Employer before being entitled to receive such payment.

3. Termination upon Death.

In the event of a termination upon the death of Employee, the Employer shall pay to any person designated by the Employee in writing or, if no such person is designated, to his estate, the pro-rata balance of the salary which would otherwise be payable to the Employee for the month in which death occurred. In addition, the Employer shall pay for months from the date of death, on behalf of the Employee's surviving dependents, the COBRA insurance premiums of such dependents. No provisions of this Agreement shall limit any of the Employee's rights under any insurance, pensions or other benefit programs of the Employer for which the Employee shall be eligible at the time of such death.

4. Termination upon Disability.

In the event of a termination upon the Disability of Employee, the Employer shall pay to the Employee or any person designated by the Employee an amount equal to Disability Payment, as herein defined, for months. The Disability Payment shall be an amount equal to the Salary which would otherwise be payable to Employee, less any monies received by Employee or any person designated by the Employee pursuant to disability income policies maintained by the Employer on behalf of the Employee. Upon termination upon Disability, the Employer shall pay for months from the date of Disability, the COBRA insurance premiums of the Employee and his dependents.

5. Definition of "For Cause".

As used herein, the term For Cause shall mean (i) Employee's conviction in a court of law of any crime or offense involving willful misappropriation of money or other property or any other crime involving moral turpitude which constitutes a felony, whether or not involving the Employer; (ii) disobedience of a material directive from Employer; (iii) Employee's habitual drunkenness or habitual use of illegal substances; or (iv) breach of his responsibilities under this Agreement.

6. Definition of Disability

The term Disability, as used herein, shall include a situation where Employee is mentally or physically incapable or unable to perform his regular and customary duties of employment with the Employer for a period of days in any day period.

VI. Confidentially

The Employee recognizes that the Employer has and will have information regarding the following: inventions, products, product design, processes, technical matters, trade secrets, copyrights, customer lists, prices, costs, business affairs, future plans, and other vital information items (collectively, Information) which are valuable, special and unique assets of the Employer. The Employee agrees that the Employee will not at any time or in any manner, either directly or indirectly, divulge, disclose, or communicate any Information to any third party without the prior written consent of the Employer. The Employee will protect the Information and treat it as strictly confidential. A violation by the Employee of this paragraph shall be a material violation of this Agreement and will justify legal and/or equitable relief.

VII. Confidentiality after Termination of Employment

The confidentiality provisions of this Agreement shall remain in full force and effect for a month period after the termination of the Employee's employment.

VIII. Covenant Not to Compete

The Employee recognizes that the various items of Information are special and unique assets of the Employer and need to be protected from improper disclosure. In consideration of the disclosure of the Information to the Employee, the Employee agrees and covenants that for a period of months following the termination of this Agreement, whether such termination is voluntary or involuntary, the Employee will not directly or indirectly engage in any business competitive with the Employer. This covenant shall apply to the geographical area that includes (describe)

Directly or indirectly engaging in any competitive business includes, but is not limited to: (i) engaging in a business as owner, partner, or agent, (ii) becoming an employee of any third party that is engaged in such business, (iii) becoming interested directly or indirectly in any such business, or (iv) soliciting any customer of the Employer for the benefit of a third party that is engaged in such business. The Employee agrees that this non-compete provision will not adversely affect the Employee's livelihood.

IX. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

X. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

XI. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

XII. Attorney’s Fees

In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

XIII. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

XIV. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

XV. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

XVI. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, Employer, or other entity without the prior, express, and written consent of the other party.

XVII. Counterparts

This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

In this contract, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

By:

EXHIBIT A

Specific Duties of Managing Director for Public Relations

In addition to the duties set forth in the Employment Contract with Managing Director for Public Relations, to which this Exhibit is attached to and made a part of by reference, specific duties of Employee shall include the following:

  • Supervise Pubic Relations Staff;
  • Ensure Staff is meeting client deadlines;
  • Ensure Staff is executing strategy/communications plans;
  • Supervise Staff, providing them with training, counsel and other support, as needed;
  • Serve as senior-level client contact;
  • Monitor and ensure overall client satisfaction;
  • Develop and recommend communications strategies and plans for clients;
  • Oversee new business development;
  • Oversee all media contact and advertisements;
  • Oversee new biz proposal development;
  • Oversee Employer marketing;
  • Identify, suggest, and develop platforms for promoting the Employer such as sponsorships, panels, and byline opportunities;
  • Oversee development of strategy for increasing online presence;
  • Oversee all aspects of the operations of the public relations office; and
  • Make budget recommendations for the public relations office and any needed changes in the administrative structure.
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What a Managing Directors Agreement Is and When It Applies

The Managing Directors Agreement is a legal contract that sets out the appointment, powers, duties, compensation, and term of a managing director appointed by a company or board. It clarifies decision-making authority, reporting obligations, confidentiality, conflict-of-interest rules, and termination conditions to reduce dispute risk. The agreement typically includes vesting or incentive provisions, indemnities, and post-termination restrictions. Parties use it to document expectations between the corporate entity and the executive-level manager, ensure compliance with corporate governance, and provide a clear basis for enforcement or dispute resolution under applicable state law.

Why Formalizing Managing Director Terms Matters

A Managing Directors Agreement protects the company and the director by defining authority, compensation, confidentiality, and termination mechanics. Clear terms reduce litigation risk, speed decision-making, and support regulatory compliance such as corporate governance and fiduciary duty enforcement.

Why Formalizing Managing Director Terms Matters

Who Typically Prepares and Signs This Agreement

Typical users include corporate boards, appointing bodies, private companies, and managing directors who require formalized role definitions and enforceable terms.

  • Corporate boards and shareholders formalize director duties and limits on authority to ensure accountability.
  • Private companies use it to set compensation, equity vesting schedules, and performance metrics.
  • Managing directors need it to document indemnities, expense policies, and post-termination obligations.

Use cases range from executive onboarding to succession planning and dispute avoidance in both small private firms and larger corporate entities.

Key Clauses to Include in a Managing Directors Agreement

Core components of a Managing Directors Agreement outline authority, duties, compensation, confidentiality, termination events, and dispute resolution to create enforceable expectations between the company and the director.

Appointment

Specify the appointment date, term length, renewal conditions, reporting lines, and any probationary or performance milestones that govern the managing director’s initial authority and continued service.

Authority

Define decision-making scope, delegated powers, signing thresholds, limits on capital commitments, approval processes, including exceptions and escalation paths to avoid role confusion and ensure board oversight.

Compensation

Document base salary, bonus targets, equity grants or options, vesting schedules, reimbursement policies, benefits, and any change-in-control or severance provisions that affect total remuneration.

Confidentiality

Include non-disclosure clauses, permitted disclosures, data handling obligations, ownership of work product, post-termination confidentiality duration, and remedies for breach including injunctive relief, damages, and costs.

Termination

Specify termination for cause and without cause, notice requirements, cure periods, post-termination duties, severance triggers, effect on equity, and survival of key provisions such as confidentiality and indemnities.

Indemnity

Detail indemnification scope, defense obligations, insurance requirements, limits or caps on liability, advancement of expenses, and conditions under which indemnity is excluded or reduced by statute.

Step-by-Step: Preparing and Executing the Agreement

Follow these steps to prepare, authorize, and execute a Managing Directors Agreement with clear roles and enforceable terms.

  • 01
    Draft: Assemble facts, draft clauses, and identify parties.
  • 02
    Review: Board and legal counsel review terms for compliance.
  • 03
    Authorize: Obtain board resolution and required corporate approvals.
  • 04
    Execute: All parties sign and date; witness or notarize if required.

Setting Up a Digital Signing Workflow

Set up a digital workflow to collect signatures, attach exhibits, and route approvals for the Managing Directors Agreement.

Field Configuration
Document Format PDF or DOCX preferred; attach exhibits
Signer Order Sequential or parallel routing, set board first
Authentication Email link plus SMS code for higher assurance
Notifications Automatic reminders and completion receipts enabled

Platform Capabilities to Look For

Digital signing platforms should support secure upload, role-based routing, and audit trails for Managing Directors Agreements.

  • File Types: PDF and Word DOCX supported
  • Authentication: Email, SMS, or KBA options
  • Integrations: Salesforce, NetSuite, Google Workspace

How an Electronic Execution Process Typically Flows

Typical e-sign workflow for a Managing Directors Agreement, moving from document preparation and routing to execution and archival with audit evidence.

  • Upload: Sender uploads the finalized PDF document
  • Place Fields: Add signature, date, and initials fields
  • Authenticate: Choose email, SMS, or higher-level methods
  • Complete: Signer reviews, signs, and receives certificate

Pricing and Feature Snapshot for Common eSignature Vendors

Comparative pricing and feature snapshot for eSignature plans relevant to executing a Managing Directors Agreement.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Free trial availability depends on region and plan Trial options vary by plan and region Limited trial or demo available depending on plan Trial or limited free tier may be offered
Bulk Send Yes; available on Business Premium and higher Yes; available on business and enterprise plans Yes; enterprise and higher tiers include bulk send Yes; supports bulk document distribution No; bulk send not available
Audit Trail Yes; detailed audit trail included Yes; audit trail included Yes; audit trail included Yes; audit trail included Yes; audit trail included
HIPAA Compliant Yes; BAA available for HIPAA compliance Yes; BAA available upon request Yes; BAA available for covered entities No; HIPAA compliance not provided No; HIPAA BAA not available
Envelope Cap No envelope cap; unlimited envelopes per plan Limits to 100 envelopes per user per year Varies by plan; check vendor terms Varies by plan; check vendor terms Varies by plan; check vendor terms

Short Risks and Consequences to Watch For

Unenforceable Terms: Overbroad restrictions may be void
Fiduciary Breach: Personal liability and director removal risk
Tax Exposure: Incorrect compensation reporting triggers penalties
Signature Issues: Missing or mismatched signatures can invalidate
Notarization Omission: May affect record admissibility in some states
Recordkeeping Failure: Regulatory fines or litigation discovery exposure

Common Preparation Mistakes to Avoid

  • Failing to define signing authority and monetary thresholds leads to unauthorized commitments and internal disputes between the managing director and the board.
  • Using inconsistent party names or abbreviations causes tax reporting errors and complicates enforcement when original documents differ from executed copies.
  • Omitting schedules, exhibits, or equity grant terms results in ambiguity over compensation and undermines vesting or severance calculations.
  • Neglecting witness or notarization requirements in jurisdictions that require them can reduce admissibility and slow dispute resolution.

Real-World Examples of How Organizations Use These Agreements

Practical examples show how companies document managing directors’ responsibilities, compensation, and exit terms to reduce disputes and streamline approvals.

Optica Ventures — COO

Optica Ventures used a Managing Directors Agreement to formalize reporting lines and clarify compensation for high-level operational managers.

  • This reduced approval delays and improved accountability.
  • The documented authority and signature blocks reduced back-and-forth with partners, simplified onboarding of new directors, and provided clear terms for severance and indemnity that counsel could reference during governance reviews.

Xerox — Ops Director

Xerox used a clear managing director contract to align NetSuite operations roles and automate approvals across systems.

  • Integration reduced manual signature handling.
  • Linking the agreement to system workflows ensured consistent execution, stored signed copies with an audit trail, and enabled rapid review by finance and legal teams during quarterly compliance checks efficiently.

Security and Compliance Considerations

Encryption In Transit: TLS 1.2 and 1.3 in transit
Encryption At Rest: AES-256 encryption at rest
Certifications: SOC 2 Type II and ISO 27001 certified
Regulatory Compliance: ESIGN, UETA; HIPAA with BAA available
21 CFR Support: Supports 21 CFR Part 11 where required
Accessibility: WCAG 2.0 Level AA compliant

Frequently Asked Questions About Managing Directors Agreements

Answers to common legal and technical questions about preparing, signing, and storing a Managing Directors Agreement in the United States.


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