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Certificate of Notice

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APPLICATION FOR APPROVAL OF PLAN FOR AUGMENTATION AND CERTIFICATE OF NOTICE

District Court, Water Division , Colorado

Court Address:

CONCERNING THE APPLICATION FOR WATER RIGHTS OF

Applicant:

In the River or its Tributaries

In COUNTY

Attorney or Party Without Attorney (Name and Address):

Phone Number:

E-mail:

FAX Number:

Atty. Reg. #:

APPLICATION FOR APPROVAL OF PLAN FOR AUGMENTATION

“Plan for augmentation” means a detailed program, which may be either temporary or perpetual in duration, to increase the supply of water available for beneficial use in a division or portion thereof by development of new or alternate means or points of diversion, by a pooling of water resources, by water exchange projects, by providing substitute supplies of water, by the development of new sources of water, or by any other appropriate means.

Generally, the statutes and case law require that injurious out-of-priority depletions must be replaced in time, location, quality and amount.

1. Name, mailing address, email address and telephone number of applicant(s)

2. Name(s) of structure(s) to be augmented.

Structure name(s):

A. Is structure decreed?

Case number: Name of Court:

Legal description of structure as described in most recent decree that adjudicated the location:

Appropriation date:

Amount in gallons per minute (gpm), cubic feet per second (cfs), or acre-feet:

Conditional

Absolute

Source of water:

Decreed uses:

Are there other water rights diverted from this structure(s)?

If yes, identify court case number(s) and court(s):

B. If the structure is not decreed, provide the legal description of structure:

UTM coordinates

Easting

Northing

Street Address:

Subdivision:

Lot Block

Source of UTMs:

Accuracy of location displayed on GPS device:

Legal Description Using the Public Land Survey System (PLSS) (Optional)

Source of PLSS information:

Street Address:

Subdivision:

Lot Block

3. Water right(s) to be used for augmentation:

A. Date of original and all relevant subsequent decrees: Case No:

Court:

B. Type of water right:

C. Legal description of each point or diversion storage structure:

D. Source of water:

E. Appropriation Date:

F. Amount decreed: Conditional

Absolute

Amount to be included in this plan for augmentation:

G. Decreed uses:

4. Does the Applicant intend to change a water right to provide a source of augmentation?

5. Complete statement of plan for augmentation.

B. Does the plan for augmentation include an exchange that the Applicant desires to adjudicate?

6. Name(s) and address(es) of owner(s) or reputed owner(s)

Signature of Applicant(s) (if self-represented) or Attorney

Date

VERIFICATION AND ACKNOWLEDGMENT OF APPLICANT OR OTHER PERSON HAVING KNOWLEDGE OF THE FACTS STATED IN THIS APPLICATION

I being first duly sworn, hereby state that I have read this Application, that I have personal knowledge of the facts stated and, that I verify its contents to the best of my knowledge, information, and belief.

Signature

Date

The foregoing instrument was acknowledged before me in the County of , State of Colorado, this day of , 20, by the person whose signature appears above.

My Commission Expires:

Notary Public/Deputy Clerk:

The person signing this verification is:

Certificate of Notice

I, hereby certify that I have provided a copy of the application filed on with the Court to the following owner(s) of the land upon which any new diversion or storage structure or modification to any existing diversion or storage structure or existing storage pool is or will be constructed or upon which water is or will be stored:

The application was provided to the landowner(s) by return receipt requested, within 14 days after the application was filed with the Court.

Date

Signature/Title

Enter text

What the Certificate of Notice is and where it fits

A Certificate of Notice is a formal document that records delivery, service, or posting of a legally significant notice to a party, property, or regulatory body. It summarizes who was notified, the method of delivery, the date and time, and any supporting reference (case number, file ID, or property parcel). Common contexts include tenancy notices, lien or mechanic’s lien service, foreclosure or repossession notices, and administrative agency notifications. Accurate Certificates of Notice establish a written trail used to meet statutory service requirements and to defend procedural compliance in disputes.

Why a clear Certificate of Notice matters

A precise Certificate of Notice documents that required notice was given and how it was delivered, reducing procedural risk and supporting compliance with statutory service rules.

Why a clear Certificate of Notice matters

Who typically prepares and relies on a Certificate of Notice

Various professionals create Certificates of Notice to satisfy statutory, contractual, or administrative service requirements.

  • Property managers and landlords who serve lease termination or eviction notices and record delivery details.
  • Construction contractors and suppliers who document service of lien notices and notices to owner.
  • Legal and compliance teams who file or attach proof of notice for court or agency proceedings.

Essential parts every professional Certificate of Notice should include

A professional Certificate of Notice combines identifying information, delivery method, supporting evidence, and signatory details to establish a defensible record.

Header

Document title, matter or property identifier, and any filing or case number so reviewers immediately know the certificate’s subject and context.

Recipient details

Full legal name and address of the notice recipient. Include alternative addresses if multiple service attempts were made and indicate which succeeded.

Service method

Clear statement of how the notice was delivered (first-class mail, certified mail, personal service, posted, email, RON) and any proof numbers.

Timing

Exact date and time of service; note any statutory deadline reference that the service satisfies or addresses.

Supporting evidence

Attach or reference tracking receipts, affidavit of service, delivery confirmation, screenshots, or audio/video logs for RON actions.

Signature block

Name, title, contact information, signature, and signing date for the person attesting to the notice delivery and accuracy of the certificate.

Required factual data elements

Notice title: Name of notice
Recipient name: Full legal name
Delivery method: Type of service
Date/time: MM/DD/YYYY time
Supporting ID: Case or parcel ID
Attestor info: Signer contact

Step-by-step: completing and certifying the notice

Follow these sequential actions to complete a defensible Certificate of Notice and preserve the supporting records for later review.

  • 01
    Prepare notice: Confirm the correct notice form and statutory language.
  • 02
    Deliver notice: Execute service per the required method with evidence capture.
  • 03
    Record details: Fill the certificate fields with exact names, times, and references.
  • 04
    Sign and attach: Sign the certificate and attach delivery proofs.

Configuring an online Certificate of Notice workflow

Set up fields and routing to capture service evidence, require attestations, and automatically archive signed certificates.

Field Configuration
Notice type Dropdown with required value
Delivery method Conditional fields for tracking
Attachment Require upload or automated add
Signatory Role-based signature required

Where to file or send a completed Certificate of Notice

Choose the correct destination depending on the notice type: court docket, county recorder, landlord file, opposing counsel, or agency file.

  • Court filing: Attach to pleadings or file as exhibit.
  • County recorder: Record for property-related notices.
  • Agency submission: Send to relevant regulatory office.
  • Recipient copy: Provide recipient and retain proof.

Digital delivery and eSubmission considerations

Use a platform that captures signatures, timestamps, audit trails, and attachments so the certificate is verifiable over time.

  • File formats: PDF or DOCX accepted
  • Integrations: Supports Salesforce, Google Workspace, NetSuite
  • Authentication: Email, SMS, or KBA

Typical timing and processing expectations

Timelines vary by notice type and statute; confirm the controlling deadline before service to avoid forfeiting rights or triggering penalties.

Immediate service:

Some notices take effect on delivery date; check statute.

Post-service waiting period:

Many landlord or eviction notices require 3–30 days.

Filing window:

Recorder or court filings often require same-day or within statutory days.

Agency response period:

Agencies may allow 14–60 days for response.

Appeal/contest deadline:

Deadlines for contesting vary by law and notice type.

Common mistakes to avoid when preparing a Certificate of Notice

  • Incorrect or abbreviated recipient names that disconnect the certificate from the underlying party or file.
  • Failing to attach delivery evidence such as tracking receipts, signed affidavits, or RON video logs.
  • Using vague delivery method descriptions instead of specific tracked methods and identifiers.
  • Missing the statutory service window or misdating the certificate, causing procedural defects.

Consequences of an incorrect or incomplete Certificate of Notice

Invalid service: May void proceedings and require re-service
Statutory noncompliance: Can lead to dismissal or administrative rejection
Financial exposure: Potential claims for costs or damages
Regulatory penalty: Agency fines or sanctions possible
Evidence gaps: Weaker defense in disputes
ESIGN exception: Some notices are excluded from e-signature acceptance

Real-world examples of certificates used in practice

These customer stories illustrate how accurate certificates streamline processes, especially in property and compliance workflows.

Martin Properties

Tim Martin used online certificates to document tenant notices quickly and securely.

  • The platform captured timestamps and attachments automatically.
  • He reported processing and executing property notices fully online while maintaining compliance and efficient record retrieval across mobile and desktop workflows.

BIS

Dan Rotelli prioritized certified compliance when sending legal notices in high-volume workflows.

  • SOC 2 and ESIGN focus influenced vendor choice.
  • The result was confidence in audit trails and reduced internal review time when proving service in regulatory or contract disputes.

Comparison: eSignature pricing and core features for Certificate of Notice workflows

Basic pricing and common feature availability across major eSignature providers to inform tool selection for Certificate of Notice processes.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about Certificates of Notice

Answers to common questions about e-signing, notarization, service validity, corrections, and retention for Certificates of Notice.


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