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Compensation Program for Officers

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Green Mountain Power Corporation Compensation Program for Officers and Certain Key Management Personnel

This document describes and governs the Compensation Program for Officers and Certain Key Management Personnel for Green Mountain Power Corporation ("GMP" or "the Company"). The program is intended to assure that total compensation is competitive in the marketplace and promotes the Company's strategic objectives.

Preamble

Purpose of Program

The purpose of the Compensation Program is to:

• ensure that base compensation compares favorably with regard to organizations competing for similar talent;

• provide an opportunity for officers and other key management personnel to share in the success of GMP by linking a portion of compensation (variable compensation) to corporate performance results;

• encourage a longer-term view by paying part of an earned variable compensation award in deferred/restricted stock; and

• foster and reinforce teamwork among officers and other key management personnel.

Participants

Senior officers of GMP and other key management personnel, as designated from time to time by the Board of Directors are eligible to participate in this program. Appendix I to this document, as amended from time to time, will list eligible participants so designated.

Effective Date

The stock award provisions contained herein shall be effective upon shareholder and other required regulatory approval. The program is otherwise effective January 1, 1994.

Definitions

The following definitions pertain to the program.

Circuit Breaker - a performance level below which no variable compensation will be paid regardless of performance against the corporate measures. For this program, no awards will be paid unless earnings, less provision for awards, are greater than dividends paid in the year for which variable compensation is to be awarded.

Compensation Committee - the Compensation Committee of the Board of Directors.

Market Average - the average of salaries paid in the marketplace for positions similar to those at GMP

Market Range - a range running from 10% below to 10% above the market average.

Marketplace - Companies that are determined by GMP to be those competing for similar talent. Depending on the position within GMP, marketplace companies can be utilities, general industry - local, regional, national, or any combination thereof.

Maximum - the maximum or optimal level of corporate performance with respect to a corporate performance measure. This determination will be applied separately to each performance measure. No variable compensation with respect to a performance measure will be paid in excess of the maximum level indicated.

Compensation Program - the compensation program, which consists of base salary and the opportunity to earn variable compensation.

Organization Bands - tiers within which management positions are clustered, to reflect the nature and scope of the jobs, reporting relationships, and the like.

Peer Companies - a select group of utilities against which GMP's performance will be measured.

Performance Measure - a critical factor used to measure the success of the business.

Program Year - GMP's fiscal year.

Restricted Stock Grants - the portion of the variable compensation award paid to participants in this program in the form of GMP common stock that will be subject to two restrictions of a five (5) year duration: (1) no transferability; and (2) forfeiture of the stock upon termination of employment with the Company (except for retirement, death or disability). During the five-year restriction period, dividends will be paid and recipients will have voting rights. The value of restricted stock is taxable when the restrictions lapse (after five years, or earlier in the case of the participant's retirement, disability or death). The restriction period begins on the date the awards are granted.

Stock Grants - the portion of the variable compensation award paid to participants in this program in the form of shares of GMP common stock. These shares are the property of the participant upon grant and may be retained or sold. Upon grant, shares are subject to current taxation.

Target - the desired level of corporate performance with respect to a performance measure. This determination will be applied separately for each performance measure.

Threshold - the acceptable level of corporate performance with respect to a performance measure. This determination will be applied separately to each performance measure. No variable compensation with respect to a performance measure will be paid unless the threshold level is attained.

Total Compensation - an amount comprised of base salary and variable compensation.

Variable Compensation - compensation that is earned based on the achievement of corporate performance objectives and that may be paid in cash, stock grants, or restricted stock grants.

Program Components

The Compensation Program is comprised of two compensation components:

• Base Salary

• Variable Compensation

Base Salary

Each officer or other key management employee is paid a base salary intended to be competitive with base compensation paid for similar positions in the marketplace.

Variable Compensation

Each officer or other key management employee is eligible to earn additional compensation when GMP's performance meets or exceeds various performance objectives.

Base Salary

Base salaries are intended to provide a competitive rate of fixed compensation. Base salary levels will be assessed by compiling and analyzing salary information from various published survey sources on an annual basis. Survey sources include:

• Mercer Finance, Accounting & Legal Compensation Survey

• Wyatt Top Management Report

• Edison Electric Executive Compensation Survey

Within one year after the adoption of the program, base salaries are intended to be managed to the market average (in any event, within a plus or minus 10% range around the market average) as determined from the survey analysis. The average and the range may or may not change from year to year depending on movement in the market and, therefore, it is possible that base salaries may not be increased annually. Appropriate adjustments will be made in May of each year.

Actual base compensation within the market range will depend on internal equity, overall scope of responsibilities of the position, recruitment needs, and significant individual performance variations.

The market ranges have been incorporated into three organization bands (in lieu of job grades), as set forth in Appendix I, which may be modified from time to time by direction of the Board or the Chief Executive Officer. These bands reflect the nature of the positions and their impact on the organization. Additionally, these bands signify varying levels of participation in the variable compensation component of the program. The band assignments are determined on the basis of survey data and the role of the position.

Variable Compensation

The purpose of the variable compensation component of this program is to tie compensation directly to the achievement of key corporate-wide objectives. Awards earned will be paid in cash, stock grants, and restricted stock as deemed appropriate by the Compensation Committee of the Board of Directors. The initial variable award payments will be made as set forth below. This award delivery feature is intended to motivate participants toward the annual attainment of critical corporate objectives consistent with the need to manage GMP to achieve longer-term success.

Variable Compensation Award Opportunities

Each band has a different variable compensation opportunity as noted in the following table.

Band Threshold Target Maximum
A 25% 50% 75%
B 17.5% 35% 52.5%
C 12.5% 25% 37.5%

Performance Measures - Establishment

At the beginning of each year, appropriate corporate performance measures will be determined for purposes of generating the variable compensation award. These measures are expected to remain in substantially the same form year-to-year. They may change, however, as GMP revisits its strategic and operational plans.

The measures are:

• Return on Equity

• Total Shareholder Return

• Rates

• Customer Satisfaction; and

• Reliability

Performance objectives associated with these measures are established for each fiscal year by the Compensation Committee and reviewed by the Board of Directors. (See Appendix II for measures and specific objectives for 1994, and years following, as indicated.)

After the close of each year, the Compensation Committee, with input from the CEO, will determine the degree to which these performance objectives were accomplished to determine if variable cash awards are to be paid. If the threshold level of performance is not met, an award will not be paid with respect to that specific performance measure.

In addition, the program incorporates a circuit breaker to protect shareholder investment. The circuit breaker ensures that awards will not be paid unless earnings, after subtracting the variable awards, are greater than dividends paid in the year for which variable compensation is to be awarded.

Performance Measures - Individual Performance Assessment

Individual performance may, on an exceptions basis, be taken into consideration in determining the final award. However, the maximum shown in the Award Table cannot be exceeded.

Performance Measures - Weighting

The performance measures will be weighted each year to reflect the strategic plan and the impact each organization band/position has on performance. The number of measures used will be limited to ensure that the significance of the measures will not be diluted (weights less than 10% cannot be used).

The performance measures will be weighted as noted in Appendix II.

Determination of Award

An award will be determined in accordance with the following example. Assume:

• Participant is in Band B

• Base Salary = $100,000

• Individual Performance = meets expectations

• Circuit Breaker = achieved required level

Performance Measure Weight Performance Results Award % (from AT) Adjusted Award % Weight Time %
ROE30%75% ile35%10.5%
TSR15%Threshold17.5%2.625%
-D&P15%Threshold17.5%2.625%
Rates20%80% ile35%7.0%
Customer Satisfaction10%80%35%3.5%
Reliability3.3%Threshold17.5%.583%
-SAII3.3%Threshold17.5%.583%
-SAIFI3.3%Threshold17.5%.583%

Total Award % = 28%

Award = $28,000

Variable Compensation Award Payment

An award earned will be paid in cash and, subject to shareholder and required regulatory approval, stock grant and restricted stock grant in accordance with the following schedule:

Band Cash Stock Grant Restricted Stock
A1/41/41/2
B&C1/31/31/3

The Compensation Committee may make changes in this schedule, subject to review by the Board of Directors.

Cash

The cash portion of the award will be paid in a separate check.

Stock Grants

The stock grant portion of the award will be paid in shares of GMP common stock. The number of shares will be determined by dividing the portion of the award to be paid in stock by the closing stock price on the day the Board of Directors authorizes variable compensation payments (i.e., the annual meeting). The number of shares so determined will be rounded up to the nearest full share.

Relevant taxes (e.g., federal, FICA, State), based on the cash and stock grant portions of the award, will be withheld.

Restricted Stock

The grant of restricted stock will be made upon execution of an agreement between the participant and the Company that will provide, for a period of five (5) years from the date of the grant, that: (a) the shares will not be transferable; and (b) the shares will be forfeited upon termination of employment with GMP, except where the termination of employment results from retirement, disability or death.

The number of restricted stock shares to be awarded will be determined as described immediately above with respect to stock grants.

Program Administration

The program will be administered by the Chief Executive Officer with approval of the Compensation Committee.

The Compensation Committee will review the operation of the program no less frequently than annually and, as it deems necessary, recommend appropriate actions to the Board of Directors.

The Board of Directors will have the full power and authority to:

• Interpret the program

• Approve participants

• Act on the CEO's recommendations

• Amend or terminate the Program, subject to required shareholder and regulatory approval

• Approve the CEO's award

Participation in the program does not confer any right or privilege regarding continued employment with GMP upon a participant.

Payment of the cash and, subject to required shareholder and regulatory approval, the stock grant portions, will be made during the second quarter following the end of the program year.

Participants must be employed on the date the award is paid in order to receive an award unless the participant has retired, is disabled or is deceased, or the Compensation Committee determines that the circumstances under which the participant terminated employment warrant special consideration.

Payments of variable compensation awards will not affect a participant's levels of entitlement to participate in other benefit plans unless expressly stated in documentation for such plans existing as of January 1, 1994.

The program will be administered in accordance with the laws of the State of Vermont.

APPENDIX I

Band Position Role
APresident and CEOStrategic
Senior VP & COO
BVP Finance & CFOStrategic
VP Law & Administration
VP External Affairs & Customer Service
VP Planning
General Counsel
CControllerStrategic/Tactical
AVP Engineering
AVP for Organizational Development
AVP Customer Operations Central & Southern Divisions
AVP Customer Operations Western Division
Assistant General Counsel
Assistant Treasurer
General Manager, Administrative Services

*Band A applies generally to the CEO and COO; Band B applies generally to Vice Presidents and General Counsel; and Band C applies generally to Assistant Vice Presidents and other key management personnel.

APPENDIX II

Performance Measures - Weights

• Return on Equity 30%

• Total Shareholder Return 30%

• Rates 20%

• Customer Satisfaction 10%

• Reliability 10%

Performance Measures - Objectives

The objectives for 1994 for each of the performance measures are:

• Return on Equity

- The peer group is the Duff & Phelps 90

- To achieve threshold performance, GMP's ROE for electric operations must be equal to or greater than the allowed ROE level, or equal to or greater than 60% of the peer group

- Target level is equal to or greater than 75% of the peer group

- Maximum performance is equal to or greater than 90% of the peer group

• Total Shareholder Return

- Performance is measured using two different peer groups: the Duff & Phelps 90, and a select peer group. The select group includes:

* Atlantic Energy

* Bangor-Hydro

* Black Hills

* Central Hudson

* Central Vermont Public Service

* Eastern Utilities Associates

* Empire District

* Idaho Power

* Minnesota Power & Light

* Otter Tail Power

- Total Shareholder Return (TSR) is defined as dividends plus capital appreciation using a three-year rolling average

- To achieve threshold performance, GMP's TSR must be in the top half of the peer group

- Target performance is equal to or greater than 60% of the peer group

- Maximum performance is equal to or greater than 70% of the peer group

• Rates

- Performance is measured against 10 New England utilities. They are:

* Central Maine Power

* Bangor-Hydro

* Public Service of New Hampshire

* Central Vermont

* Boston Edison

* Commonwealth Energy

* Massachusetts Electric

* Connecticut Power & Light

* United Illuminating

* Narragansett Electric

- To achieve threshold performance, GMP's rates must be equal to or lower than 70% of the peer group

- Target performance is achieved when GMP's rates are equal to or lower than 80% of peer group

- Maximum performance is reached when GMP's rates are lowest or second lowest among the peer group

• Customer Satisfaction

- Performance is measured using two surveys (i.e., Commercial/Industrial, Residential) with respect to the following aspects of customer satisfaction: reliability of service, responsiveness to trouble calls, responsiveness to customer inquiries, accuracy of customers' bills, effectiveness of telephone communications, effective delivery of DSM services.

- To achieve threshold performance, 70% or more of customers must indicate satisfaction

- Target performance is achieved when 80% or more of customers indicate satisfaction

- Maximum performance is reached when 90% or more indicate satisfaction

• Reliability

- Performance is measured using three indices:

* System average interruption index

* System average interruption frequency index

* Customer average interruption duration index

- To reach threshold performance, GMP's performance must improve 5% or more from that achieved in the previous year

- Target performance is 10% or greater improvement from the previous year

- Maximum performance is 12% or greater improvement from the previous year

Participant Name:

Date:

Participant Signature:

Approved By:

Comments:

Enter text✕

What the Compensation Program for Officers Is and when organizations use it

A Compensation Program for Officers is a formal policy and documentation set that defines executive pay structure, incentive plans, benefits, approval authorities, and performance metrics. It typically includes base salary schedules, bonus and equity plan rules, severance and change-in-control provisions, and governance steps for board review and ratification. Organizations use this document to align officer compensation with corporate objectives, ensure internal controls and compliance with tax and securities rules, and create a reproducible record for payroll, tax reporting, and audit purposes.

Why a formal program matters for governance and compliance

A documented compensation program reduces legal and tax risk, clarifies approval workflows, and supports transparent governance. It helps ensure consistent treatment across officers, documents decision rationale for auditors and regulators, and provides a single source of truth for payroll and benefits administrators.

Why a formal program matters for governance and compliance

Typical users and decision-makers for officer compensation

Final signatories typically include the CEO, CFO, and the board chair or an authorized designee, depending on corporate bylaws and delegated authority.

  • Human resources and payroll teams — prepare pay schedules, administer payments, and maintain records for tax and benefit purposes.
  • Finance and tax departments — model cost, ensure tax compliance, and coordinate reporting for IRS and securities filings.
  • Board members and compensation committee — approve plan design, confirm fiduciary oversight, and document formal resolutions.

Core components to include in a professional officer compensation program

A complete program combines policy language, quantitative schedules, approval steps, and supporting exhibits so it can be implemented and audited consistently.

Compensation Schedules

Detailed salary ranges, bonus targets, commission formulas, and equity award schedules governing officer pay and payout timing.

Performance Metrics

Clear definitions of KPIs, measurement periods, threshold/target/maximum payout levels, and measurement methodology for incentive awards.

Approval Workflow

Roles, required approvals, board or committee resolutions, delegated authority limits, and escalation paths for exceptions.

Severance and CIC

Severance terms, change-in-control triggers, release requirements, and tax-gross-up or mitigation language where applicable.

Tax Treatment

Characterization for payroll withholding, 280G/excise tax considerations, and documentation required for IRS reporting and backup withholding.

Exhibits & Forms

Offer letters, grant agreements, board resolutions, W-9/W-4 references, and forms needed to operationalize the program.

Step-by-step: how to prepare and finalize the program

Follow these sequential steps to draft, approve, and implement a compensation program for officers.

  • 01
    Draft policy: Assemble pay schedules, metrics, and legal terms for internal review.
  • 02
    Legal review: General counsel assesses compliance and tax implications.
  • 03
    Board approval: Present to compensation committee and obtain formal resolutions.
  • 04
    Implement: Update payroll, distribute signed copies, and record retention.

Typical online workflow settings for completion and approval

Configure these workflow items in your e-signature or document management system to enforce approvals and maintain an audit trail.

Field Configuration
Signer Authentication Email plus optional SMS or KBA for higher assurance
Role-Based Routing Sequential approvals by HR, finance, then board
Template Reuse Lock core fields, allow variable inserts for officer data
Audit Trail Options Capture IP, timestamps, and signer certificate

Digital signing and delivery considerations

Choose settings that balance signer convenience and legal defensibility, and retain signed copies in a secure archive with controlled access and exportability for audits.

  • Authentication: Email, SMS code, or advanced methods
  • Audit Trail: Tamper-evident logs and time stamps
  • Integrations: Payroll, HRIS, and document storage

Where to send and how routing typically works

A clear routing sequence reduces review cycles and ensures required approvals are captured before implementation.

  • Prepare document: Draft template and insert officer details.
  • Route to reviewers: Sequentially assign HR, finance, and legal.
  • Board sign-off: Obtain committee or board signatures.
  • Operationalize: Provide signed copies to payroll and benefits.

Key deadlines and processing expectations

Plan ahead for board cycles, payroll cutoffs, and tax reporting deadlines to avoid late payments or filing penalties.

Board approval cycle:

Allow 2–6 weeks depending on meeting schedule and materials required.

Payroll cutoff:

Submit final compensation data one payroll period before effective pay date.

Tax reporting:

Coordinate amounts with year-end forms and withholding requirements.

Equity grant timing:

Confirm grant date for tax and IRC valuation purposes.

Annual review:

Schedule periodic reviews to update targets and thresholds.

Key milestones from drafting through annual review

Track milestone stages to ensure the program moves from draft to payroll integration without administrative gaps.

01

Draft and internal review

Compile schedules and internal approvals before legal review.

02

Legal and tax sign-off

Confirm tax treatment and regulatory compliance.

03

Board ratification

Obtain formal resolution and file minutes.

04

Implementation and periodic audit

Update payroll and archive signed records; schedule audits.

Common mistakes to avoid when preparing officer compensation programs

  • Leaving approval language vague or unsigned, which can invalidate authority and create audit findings that delay payroll operations or tax reporting.
  • Failing to align effective dates with payroll cycles, causing retroactive adjustments and withholding errors that trigger corrective filings.
  • Not documenting performance metric calculations or relying on ambiguous terms, which can lead to disputes over incentive payouts and financial restatements.
  • Overlooking tax-qualification issues such as 280G triggers or deferred compensation rules, producing unexpected excise taxes or penalties.

Primary penalties and legal risks to monitor

IRS Reclassification: Income recharacterization risk
Payroll Penalties: Withholding and deposit failures
280G Exposure: Excise taxes and shareholder approval gaps
Contract Disputes: Ambiguous terms causing litigation
Recordkeeping Violations: Failure to retain supporting documents
Compliance Gaps: Missing required disclosures

Essential security and compliance controls for compensation records

Encryption: AES-256 at rest; TLS 1.2/1.3 in transit
Access Controls: Role-based access and SSO/SAML integration
Audit Logging: Tamper-evident logs and timestamped actions
HIPAA BAA: Business Associate Agreement available where required
Regulatory Support: 21 CFR Part 11 and ESIGN/UETA compliance
Certifications: SOC 2 Type II and ISO 27001 controls

Real-world examples of compensation program use and outcomes

These short examples show how organizations implemented officer programs and the practical outcomes they reported.

Tech Data — Executive program

Optica Ventures streamlined approvals for officer pay

  • Implemented template-based routing for HR and finance
  • Resulted in faster approvals and clearer audit trails, improving internal service while reducing coordination overhead.

Fertility Centers of Illinois — Compliance focus

Xerox integrated signing with NetSuite for operational consistency

  • Used API automation to populate grant terms
  • This reduced manual entry, ensured format consistency, and supported compliant records retention for audits.

eSignature vendor comparison for executing compensation programs

Compare starting price, trial availability, bulk send, audit trail, HIPAA compliance, and envelope limits across common e-signature vendors; signNow is listed first per vendor comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by offer Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

FAQs and troubleshooting for completing officer compensation programs

Answers to common questions about electronic signatures, approvals, notarization, recordkeeping, and changes to officer compensation.


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