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Contract by and Between the Texas Facilities Commission

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FRAMING CONTRACT

THIS FRAMING CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK:

Framing shall be to the plans including all details. Floor joist layout shall be as best to avoid plumbing for tubs and toilets. Framing includes the installation of sill plates; rim joists; floor joists; sub flooring; plates; exterior and interior walls; ceiling joists; headers; rafters; roof sheathing; sub fascia and fascia; bridging; joist hangers; rough framing materials for stair jacks, treads and risers; collar ties; other attic bracing materials; roof overhang and soffit; rake boards; steel and/or wood girders; columns and posts; sill sealer under the sill plates; sheathing and siding the exterior walls; siding corners; interior and exterior decorative beams and posts; exterior moldings; drip edge/Z-bar (including trim materials over z-bar); windows; exterior doors (excepting the garage door); frame and case garage door as needed; back-out garage door as needed; ventilation materials; termite shield; furring blocks on concrete walls; bracing; stiffbacks; backing blocks; nailing blocks; shimming windows and doors; caulking and gluing continuous as needed; set all finish nails; insulation behind tubs located on exterior walls; drywall behind tubs as required; box in vent areas; box in heat runs as required; framing for future recessed fixtures; kitchen and bathroom cabinet drops; fire stopping as required; deck posts; deck girders; deck floor joists and flooring; deck handrail and seating; deck stair jacks, treads and risers; and . Contractor shall return all excess material and damaged materials. Contractor shall call for inspections of the work as required.

Framing Materials:

Sill Insulation:
Termite Shield:
Bridging Material:
Joist Hangers:
SubFloor Material: Size: Glue:
Underlayment Material: Size: Glue:
Wall Sheathing Material: Size:
Corner Brace Material:
Wall Siding Material: Size:
Roof Sheathing Material: Size:
Flitch Plate Material/Size:
Bolts:
Nails-Framing Members:
Siding:
Windows:
Exterior Trim:
Exterior Doors:
Use
Material Type
Size
Spacing
Greatest Span Each Size
Sill Plate
N/A
N/A
Box Sill/Rim Joist
N/A
N/A
1st Floor-Floor Joists
2nd Floor-Floor Joists
Ceiling Joists
Rafters/Roof Trusses
Exterior Studs
Interior Studs
Top & Bottom Plates
N/A
N/A
Headers, Windows & Doors
N/A
N/A
Headers, Garage Door
N/A
N/A
Beams
N/A
N/A
Roof Bracing/Collar Ties

Exterior Trim

Exterior Trim
Material Type
Thickness
Size
Fascia Board
Soffit
Siding Corners
Garage Door Trim
Window Trim
Door Trim
Rake Board
Exterior Beams
Exterior Posts

Flashing Material: Doors: Soffit Vents: Gable Vents:

WINDOWS:

Manufacturer/Style:
Material:
Insulated Glass:
Screens:
Storms:
Grilles:
Shutters:

STAIRS:

LOCATION
JACKS
TREADS
RISERS
Basement
Material Size
Material Size
Material Size
1st Floor
Material Size
Material Size
Material Size
2nd Floor
Material Size
Material Size
Material Size

Disappearing Stairs-Make and Model Number:

EXTERIOR DOORS: (Including Storm Doors)

Door
Brand/Model/Material
Size
Thickness
Hardware
Front
Rear
Sliding/Patio
Garage

2. WORK SITE:

The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site"). Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the drawings or specifications, no landscaping, finish grading, filling or excavation is to be performed at the Work Site by the Contractor.

3. TIME OF COMPLETION:

Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before . Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS:

Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. INSURANCE:

Contractor shall maintain general liability, workers compensation and builder's risk insurance.

6. SURVEY AND TITLE:

If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

7. CHANGES TO SCOPE OF WORK:

Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

8. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

9. LATE PAYMENT/DEFAULT:

A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

10. DESTRUCTION AND DAMAGE:

If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

11. ASSIGNMENT:

Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

12. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the drawings, and the Contract shall control both. If work is displayed on the drawings but not called for in the specifications, or if the work is called for in the specifications but not displayed on the drawings, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified only by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Colorado.

13. ATTORNEYS’ FEES AND COSTS:

If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

14. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

15. WARRANTY:

Contractor's warranty shall be limited to due to improper framing labor techniques, except for the following allowances: floor variance shall not exceed 1/4 inch in 32 inches, bowed or out of plumb walls shall not exceed 1/4 inch in 32 inches, non-excessive floor squeaks or pops. All said defects arising after one (1) year and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

AGREED:

CONTRACTOR:

Signature:

Print Name & Title:

Date:

OWNER:

Signature:

Print Name:

Date:

License Number:

Name and Address of License Holder:

Enter text

What this Contract Is and when it applies

A Contract by and Between the Texas Facilities Commission is a formal written agreement used to set terms between the Texas Facilities Commission and a vendor, contractor, or lessor for services, leases, construction, or facility management. The contract records obligations, payment and invoicing rules, performance standards, insurance and indemnity provisions, termination rights, timelines, and compliance requirements aligned with Texas procurement practices. It typically attaches a scope of work, schedules, pricing, and insurance certificates. Agencies and contractors rely on the document to create enforceable expectations and to support state auditing and recordkeeping.

Why a clear TFC contract matters for procurement

A well-drafted Contract by and Between the Texas Facilities Commission reduces disputes, documents compliance with state procurement rules, protects public funds, and creates an auditable record of performance expectations and payments for oversight and future procurement.

Why a clear TFC contract matters for procurement

Who typically prepares, reviews, and signs this contract

Typical users responsible for this Contract by and Between the Texas Facilities Commission include procurement officers, facility managers, vendors, and agency legal counsel who manage performance and compliance.

  • Procurement officers managing vendor selection, contract terms, and state purchasing compliance for agency facilities.
  • Contractors and subcontractors delivering construction, maintenance, professional, or facilities services under the contract scope.
  • Agency legal staff reviewing indemnity, insurance, compliance clauses, and statutory delegation of signature authority.

Core sections and attachments to expect in the contract

The Contract by and Between the Texas Facilities Commission should include specific clauses and attachments that clarify work, payment, risk allocation, compliance, and reporting to ensure enforceability and audit readiness.

Scope of Work

Describe specific deliverables, locations, milestones, acceptance criteria, and measurable performance standards so parties understand precisely what constitutes satisfactory performance.

Payment Terms

State contract price, invoicing schedule, payment conditions, retainage (if any), and remedies for late payment to align with state fiscal rules and agency accounting.

Insurance & Indemnity

Specify required insurance types and limits, certificate acceptance, and indemnity obligations to allocate risk and satisfy agency risk-management practices.

Performance Requirements

Include warranties, service levels, remedies for breach, penalty clauses if applicable, and procedures for inspection and acceptance of delivered work.

Termination

Define termination for convenience and for cause, required notices, cure periods, and post-termination obligations such as turnover and final accounting.

Attachments & Schedules

Attach scope exhibits, pricing sheets, project schedules, vendor certifications, and compliance forms so the contract and its exhibits are jointly enforceable.

Essential data fields to include on the first page

Parties: Legal entity names
Addresses: Street, city, state, ZIP
Tax ID: Federal Employer ID (EIN)
Contract Amount: Total or not-to-exceed
Effective Date: MM/DD/YYYY format
Signature Blocks: Authorized signer, title, date

Quick sequential checklist to complete the contract

Follow this ordered checklist to prepare, review, sign, and file the Contract by and Between the Texas Facilities Commission in a compliant manner.

  • 01
    Prepare Document: Populate parties, effective date, scope, and amount.
  • 02
    Internal Review: Obtain legal, risk, and procurement approvals.
  • 03
    Signatures & Authentication: Collect authorized signatures and notarization if required.
  • 04
    File and Archive: Submit final executed contract to agency records.

Configure digital workflow settings for secure execution

Set up the signing workflow and authentication to match agency security and compliance requirements before sending the contract for signature.

Field Configuration
Authentication Email link, SMS code, or stronger KBA
Signature Order Sequential or parallel signing
Conditional Fields Show or hide based on answers
Notifications Email reminders and completion receipts

Where to send or file the executed contract

Route the fully executed contract copies to the designated agency contacts and official repositories to meet Texas Facilities Commission and state recordkeeping rules.

  • TFC Contracting Office: Primary executed copy filed with agency contracting division.
  • Agency Contract Manager: Send signed copy to the assigned manager for oversight.
  • State Auditor: Provide copies upon audit request or per agency policy.
  • Contract Repository: Store final PDF and metadata in official records system.

Technical and compliance considerations for eSubmission

Choose a submission platform that supports standard file types, strong authentication, and auditable signing records to meet ESIGN and agency standards.

  • File Formats: PDF, DOCX, and electronically fillable forms
  • Authentication: Email, SMS, SSO, or KBA depending on risk
  • Integrations: Connectors for Salesforce, NetSuite, Microsoft 365

Common deadlines and timing expectations

Track these dates to manage performance, invoicing, and contract closeout under the contract terms and applicable fiscal rules.

Effective Date:

Date when obligations and warranties begin

Performance Milestones:

Specified completion or delivery dates in schedule

Invoice Submission:

Vendor invoice deadlines and payment terms

Notice Periods:

Contract termination or cure notice windows

Closeout Deadline:

Final deliverables and financial reconciliation date

Common preparation errors to avoid

  • Using informal or inconsistent party names that do not match tax documents, causing payment or TIN mismatches and administrative delays.
  • Leaving scope language vague or open-ended, which creates disputes about deliverables, acceptance criteria, and invoice eligibility.
  • Failing to attach required exhibits such as insurance certificates, price schedules, or scopes of work leading to noncompliance findings.
  • Skipping internal delegated-signature verification so the person signing lacks authority, which can render the contract unenforceable.

Consequences of incorrect or noncompliant contracts

Audit Findings: Repairs and penalties
Payment Withholding: Delays or denied invoices
Contract Voidance: Enforceability risk
Debarment Risk: Vendor suspension potential
Personal Liability: Officials may face accountability
Regulatory Penalties: Fines for statutory violations

Cross-vendor pricing and capability snapshot for executing contracts

Comparison of common eSignature providers used to execute Texas Facilities Commission contracts; signNow is listed first per table ordering rules and available pricing reflects annual-billing starting tiers.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

How to save, export, and assemble supporting documents

Use standardized file formats and include required attachments so the executed contract and its metadata remain searchable, tamper-evident, and audit-ready.

Download Formats

Export the fully executed contract as PDF/A for archival and as DOCX for editable internal records; preserve a flattened PDF for distribution to external stakeholders.

Audit Metadata

Keep signer audit trails, IP addresses, timestamps, and version history as separate metadata files or embedded in the final PDF to support future audits.

Supporting Documents

Attach scope exhibits, insurance certificates, W-9, performance bonds, and price schedules so the contract file contains all items auditors expect to find.

Storage Copy

Store one certified archival PDF and one working copy in agency document management systems with access controls and retention tags.

Process to amend, revise, or renew the contract

Follow a controlled amendment process to maintain traceability and legal validity when changing terms or extending the contract period.

01

Identify Amendment:

Describe needed changes
02

Draft Amendment:

Prepare written amendment language
03

Internal Approval:

Obtain procurement and legal signoff
04

Execute Amendment:

Collect authorized signatures
05

Distribute Copies:

Send executed amendment to parties
06

Archive Update:

Store with original contract files

Practical tips for accurate and efficient completion

Use these practices to reduce errors, speed approvals, and ensure the Contract by and Between the Texas Facilities Commission meets audit and legal expectations.

Use clear performance metrics
Define measurable acceptance criteria, milestones, and inspection procedures so disputes over deliverables are minimized and objective evidence supports approvals and payments.
Attach complete exhibits
Include detailed scopes, price schedules, and insurance certificates as exhibits rather than embedding them loosely in the body, so reviewers and auditors can verify obligations quickly.
Verify signer authority
Confirm signatory delegation and corporate authority before execution; obtain corporate resolutions or procurement delegation documents when required to avoid enforceability challenges.
Maintain consolidated records
Keep a single source of truth for executed PDFs, audit trails, and correspondence in the agency repository; tag records with retention periods and access controls for compliance.

Key milestones from award to closeout

These numbered milestones represent the primary stages from contract award to administrative closeout and final reconciliation.

01

Solicitation & Award

Solicitation issued, bids evaluated, and award announced

02

Contract Execution

Final signatures collected and effective date established

03

Notice to Proceed

Work authorization or service start communicated

04

Closeout & Audit

Final deliverables accepted, invoices reconciled, and records archived

Frequently asked questions about executing this TFC contract

Answers to common execution, signature, notarization, and retention questions related to Contracts by and Between the Texas Facilities Commission.


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