Scope of Work
Describe specific deliverables, locations, milestones, acceptance criteria, and measurable performance standards so parties understand precisely what constitutes satisfactory performance.
A well-drafted Contract by and Between the Texas Facilities Commission reduces disputes, documents compliance with state procurement rules, protects public funds, and creates an auditable record of performance expectations and payments for oversight and future procurement.
Typical users responsible for this Contract by and Between the Texas Facilities Commission include procurement officers, facility managers, vendors, and agency legal counsel who manage performance and compliance.
Describe specific deliverables, locations, milestones, acceptance criteria, and measurable performance standards so parties understand precisely what constitutes satisfactory performance.
State contract price, invoicing schedule, payment conditions, retainage (if any), and remedies for late payment to align with state fiscal rules and agency accounting.
Specify required insurance types and limits, certificate acceptance, and indemnity obligations to allocate risk and satisfy agency risk-management practices.
Include warranties, service levels, remedies for breach, penalty clauses if applicable, and procedures for inspection and acceptance of delivered work.
Define termination for convenience and for cause, required notices, cure periods, and post-termination obligations such as turnover and final accounting.
Attach scope exhibits, pricing sheets, project schedules, vendor certifications, and compliance forms so the contract and its exhibits are jointly enforceable.
| Field | Configuration |
|---|---|
| Authentication | Email link, SMS code, or stronger KBA |
| Signature Order | Sequential or parallel signing |
| Conditional Fields | Show or hide based on answers |
| Notifications | Email reminders and completion receipts |
Choose a submission platform that supports standard file types, strong authentication, and auditable signing records to meet ESIGN and agency standards.
Date when obligations and warranties begin
Specified completion or delivery dates in schedule
Vendor invoice deadlines and payment terms
Contract termination or cure notice windows
Final deliverables and financial reconciliation date
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Export the fully executed contract as PDF/A for archival and as DOCX for editable internal records; preserve a flattened PDF for distribution to external stakeholders.
Keep signer audit trails, IP addresses, timestamps, and version history as separate metadata files or embedded in the final PDF to support future audits.
Attach scope exhibits, insurance certificates, W-9, performance bonds, and price schedules so the contract file contains all items auditors expect to find.
Store one certified archival PDF and one working copy in agency document management systems with access controls and retention tags.
Solicitation issued, bids evaluated, and award announced
Final signatures collected and effective date established
Work authorization or service start communicated
Final deliverables accepted, invoices reconciled, and records archived