A Florida Contractors Package clarifies contractual obligations, documents insurance and lien rights, and creates a verifiable record for payments and change orders. Accurate packages reduce disputes, speed approvals, and strengthen legal position for mechanics’ liens and payment claims under Florida law.
Typical users include general contractors, subcontractors, suppliers, project owners, and construction managers who require standardized contracting documents.
Define tasks, deliverables, milestones, and acceptance criteria. Include drawings, reference specifications, unit rates, allowances, and clear lines for subcontractor responsibilities to avoid scope disputes during execution and change orders.
State contract price, payment schedule, retainage percentage, invoicing intervals, acceptable payment methods, and late payment terms. Clarify approval steps needed before release of progress or final payments.
List required insurance types, policy limits, certificate holders, and surety bonds if applicable. Specify additional insured endorsements and waiver of subrogation where project owners require them to reduce liability gaps.
Include conditional or unconditional lien waiver forms for progress and final payments, define when waivers are provided, and state procedures for notice of intent to lien under Florida statutes.
Provide a standardized change order form to capture scope changes, pricing adjustments, owner approvals, schedule impacts, and authorization signatures so changes are tracked and billed consistently.
Designated signature blocks for each party, printed names, titles, dates, and notary or witness lines where Florida law or contract terms require notarization to validate execution.
| Field | Configuration |
|---|---|
| Signer Authentication | Email link with optional SMS code or KBA for higher-risk projects |
| Conditional Fields | Show COI and bond fields only when subcontractor type selected |
| Bulk Send Setup | Template variables and CSV import for pay applications and waivers |
| Retention Policy | Automatic archival to secure storage with access logs |
Select platforms and settings that support PDF, DOCX, and XLSX imports, audit trails, and secure storage and automated templates.
Submit pay application per contract schedule; certify waivers as required.
Provide final unconditional waiver upon receipt of final payment.
Florida statute requires preliminary notice timelines for direct vs subcontractor claims.
Retain I-9s three years after hire or one year after termination.
Keep COIs current; renew before expiration to avoid coverage gaps.
Collect scopes, insurance, and bids before issuing the first document set.
Obtain signatures and any required notary or RON acknowledgements.
Deliver executed package to owner, file permits, and notify stakeholders.
Archive signed documents and follow retention timelines for audits.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |