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Application for Endangered Species Permit

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APPLICATION FOR A PERMIT TO SELL OR OFFER FOR SALE PRODUCTS OR BY-PRODUCTS OF ENDANGERED OR THREATENED SPECIES

NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION

DIVISION OF FISH, WILDLIFE AND MARINE RESOURCES - SPECIAL LICENSES

625 BROADWAY, ALBANY, NEW YORK 12233-4752

Please Refer to the Instructions Before Completing This Application. (Please Print or Type)

Fee: None

1. Applicant Last Name

First Name

M.I.

FOR OFFICIAL USE ONLY

License Number

Effective Date

Expiration Date

Region

2. Business/Organization Name (if applicable)

3. Street 1

4. Telephone # (Day)

Street 2

Telephone # (Night)

City/Town

State

Zip Code (Zip + 4)

County

5. Date of Birth

PRODUCTS OR BY-PRODUCTS OF ENDANGERED OR THREATENED SPECIES

DES

NOTICE: Pursuant to ECL Section 3-0301(2)(Q) False statements made on this application are punishable pursuant to Section 210.45 of the New York State Penal Code.

Date

Signature of Applicant

6. If you are applying as an agent for another person, enter his/her name and complete address:

Last Name:

First Name:

M.I.:

Street Address:

City/Town:

State:

Zip Code:

7. List information appropriate to each item or group of items to be sold:

Species

a.

b.

c.

d.

e.

f.

g.

h.

i.

j.

k.

l.

m.

n.

o.

p.

Description of Item*

AUTHORIZED USE ONLY

Permit Number

* Be sure substantive evidence of affidavit includes date item(s) was/were purchased or acquired and the name and address of the person from who the item(s) was/were purchased.

(If more space is needed, attach additional sheets)

NOTICE: Pursuant to ECL Section 3-0301(2)(Q) False statements made on this application are punishable pursuant to Section 210.45 of the New York State Penal Code.

Date

Signature of Applicant

APPLICATION FOR A PERMIT TO SELL OR OFFER FOR SALE PRODUCTS OR BY-PRODUCTS OF ENDANGERED OR THREATENED SPECIES

Instructions

Statutory Authority: ECL 11-0535 and 11-0536 and 6 NYCRR Part 182 and Part 175

The following instructions correspond numerically with the numbers on the License application. When completing this application, please provide sufficient detail to fully answer the questions. The answers you provide are the criteria for approving or denying your license.

Incomplete or vague applications will be returned to the applicant.

1. Name of applicant.

2. If applying as a business or organization list the name of the business.

3. Mailing address and county of residence of the applicant.

4. Day and night telephone number of the applicant.

5. Date of birth of the applicant.

6. If applying as a business list the mailing address of the business. Permits will be mailed to the business address unless otherwise requested.

7. If applying as an agent for another person, enter his or her name and complete address.

8. Specify the Endangered or Threatened Species you intend to sell along with a brief description of the item or group of items to be sold together. Attach additional sheets if necessary. Be sure substantive evidence or affidavit includes date item was purchased or acquired and the name and address of the person from whom item was purchased or acquired. If possible, please include photographs of the items to be sold.

Please read the NOTICE and sign and date on the appropriate lines provided at the bottom of the application.

Send the completed application and any attachments to:

New York State Department of Environmental Conservation

Special Licenses Unit

625 Broadway

Albany, New York 12233-4752

NOTICE: United States Department of the Interior

FISH AND WILDLIFE SERVICE

DIVISION OF LAW ENFORCEMENT

NEW YORK STATE DEC APPLICATION FOR ENDANGERED SPECIES LICENSE

Federal law generally prohibits the sale of endangered or threatened species, including parts and products, in interstate or foreign commerce. For further information, please contact the U.S. Fish and Wildlife Service at one of the following numbers:

Albany (518) 431-4341 Buffalo (716) 691-3635 Long Island (516) 825-3950

Approximately 45 days are required to review and process completed applications.

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What the Application for Endangered Species Permit Is

The Application for Endangered Species Permit is a formal federal permit request submitted to agencies such as the U.S. Fish and Wildlife Service or NOAA Fisheries to authorize activities that might affect listed threatened or endangered species. Typical uses include scientific research, handling, capture, transport, or incidental take associated with otherwise lawful activities. The application documents applicant identity, project scope, anticipated impacts, mitigation measures, monitoring plans, and legal certifications required by the Endangered Species Act and agency implementing regulations.

Why a Complete Application Matters

A complete, well-supported application speeds agency review, reduces the chance of denial or requests for supplemental information, and documents legal compliance with the Endangered Species Act and implementing regulations.

Why a Complete Application Matters

Who Typically Prepares and Signs These Applications

Agencies, applicants, and third parties all rely on structured permit applications to evaluate and document potential effects to protected species.

  • Federal applicants and contractors who propose research, monitoring, or incidental take associated with projects.
  • State wildlife agencies and conservation organizations that coordinate or co-issue permits or authorization letters.
  • Authorized institutional signatories and principal investigators who accept permit conditions and reporting obligations.

Different stakeholders must provide specific sections; accurate role alignment reduces processing delays and legal risk.

Key Sections to Include in a Professional Application

A complete submission groups identity, scope, analysis, mitigation, monitoring, and certifications so reviewers can assess legal and biological sufficiency without repeated follow-up.

Applicant Info

Full legal name, business or institutional affiliation, mailing and physical address, and primary contact details for permit correspondence and service.

Project Description

Clear summary of proposed activities, locations (latitude/longitude), timelines, personnel, and methods that could affect listed species or habitat.

Species Impact

Assessment of affected species, population status, and predicted direct or indirect impacts with supporting evidence or citations.

Mitigation Plan

Specific measures to avoid, minimize, or mitigate harm, including timing restrictions, equipment use, and habitat restoration commitments.

Monitoring & Reporting

Data collection protocols, monitoring frequency, success criteria, and scheduled reporting to the issuing agency under permit conditions.

Certifications

Required legal attestations, signature blocks for authorized officials, and any notarizations or witness statements specified by the agency.

Step-by-Step: Complete and Submit the Application

Follow these sequential steps to assemble, validate, and transmit a permit application to the appropriate federal office.

  • 01
    Prepare Documents: Assemble forms, maps, and species assessments.
  • 02
    Validate Data: Check names, dates, coordinates, and attachments for consistency.
  • 03
    Acquire Signatures: Collect authorized signatures and any required notarizations.
  • 04
    Submit to Agency: Send via the agency portal or as instructed in the permit guidance.

How to Configure an Online Submission Workflow

Set up a clear digital workflow that assigns fields, defines signer order, and records an audit trail for compliance and later review.

Field Mapping Map form fields to required inputs | PDF or DOCX
Authentication Email link, SMS code, or stronger verifier
Signer Order Define sequential or parallel signer roles
Attachments Require supporting PDFs and geospatial files
Notifications Auto-notify reviewers and record timestamps

Where to File and Typical Routing for Federal Permits

Federal endangered species permits are filed with the U.S. Fish and Wildlife Service or NOAA Fisheries following each agency's submission instructions and program-specific guidance.

  • USFWS Submission: Regional office intake or online portal
  • NOAA Fisheries: Regional office or species-specific portal
  • State Coordination: State wildlife agencies when required
  • Public Notice: Some permits require published notice or comment

Digital Submission and Platform Requirements

Use a platform that supports PDF/DOCX uploads, preserves attachments, and records a tamper-evident audit trail.

  • File Formats: PDF, DOCX, or agency-specified formats
  • Integrations: Salesforce, NetSuite, Google Workspace supported
  • Security: TLS in transit and AES-256 at rest

Typical Processing Timelines and Renewal Windows

Processing times vary by agency, permit type, and workload; plan for review cycles, public comment periods, and renewal windows.

Initial Review:

Often several weeks to months depending on complexity

Public Comment:

Some applications trigger a notice and comment period

Permit Term:

Authorizations commonly run 1–5 years per permit conditions

Renewal Lead Time:

Begin renewal preparations well before expiration

Amendments:

Allow agency time to process scope changes

Common Mistakes That Cause Delays

  • Submitting incomplete species lists or incorrect scientific names, which requires corrected forms and slows review.
  • Uploading poor-quality maps or missing coordinates that leave reviewers unable to verify the project footprint.
  • Failing to document mitigation or monitoring measures, prompting agency requests for additional environmental analysis.
  • Using inconsistent applicant names or unsigned certification blocks that lead to administrative rejection.

Consequences of an Incorrect or Unauthorized Application

Application Rejection: May require resubmission and extend timelines
Permit Denial: Loss of authorization for proposed activities
Civil Penalties: Potential fines under the Endangered Species Act
Criminal Liability: Willful violations can carry criminal penalties
Project Delays: Delays in construction or research schedules
Reputational Risk: Loss of trust with regulators and stakeholders

Real-World Examples of Digital Permit Workflows

Organizations have digitized permit processes to reduce turnaround and centralize audit records.

Optica Ventures

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

  • Reduced manual routing by consolidating approvals into a single workflow.
  • With a centralized e-submission process, the team captured complete audit trails and shortened review cycles while maintaining required regulatory documentation for project files.

Martin Properties

I can process and execute all of these documents online with 100% compliance and built-in security.

  • Mobile and offline signing enabled field staff to sign on-site.
  • Field teams now submit documentation with photos and coordinates attached, ensuring permit reviewers receive consistent supporting evidence without repeated requests.

eSignature Pricing and Feature Comparison for Permit Workflows

Compare typical starting price, trial availability, bulk-send capability, audit trail presence, HIPAA support, and envelope limits across common providers.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Security and Compliance Essentials for eSubmission

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Detailed timestamps, IP, and action history
Certifications: SOC 2 Type II and ISO 27001 available
HIPAA Support: BAA available for protected health data
21 CFR Part 11: Controls for FDA-regulated records supported
Accessibility: WCAG 2.0 Level AA compliant

Who Is Authorized to Sign a Permit Application

Authorized Official

An individual legally empowered to bind the applicant organization, such as a director, CEO, or designated institutional official who must certify compliance and sign permit certificates.

Permittee Representative

A designated project lead or principal investigator who accepts operational conditions, will conduct monitoring, and is responsible for day-to-day compliance under the permit.

Frequently Asked Questions About Applications and eSubmission

Answers to common procedural and technical questions encountered when preparing and sending endangered species permit applications.


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