Position and Duties
Describe the director role, reporting lines, board and committee responsibilities, expected time commitment, and any operational duties beyond board service.
A clear, signed contract reduces ambiguity about duties, compensation, and termination rights and helps limit litigation. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA rules (adopted in 49 states plus DC), provided the signature shows intent, consent, attribution, and retained reproducibility. Certain matters (e.g., wills, some court filings) remain exceptions, so confirm that any required disclosures or statutory exceptions do not apply before relying solely on e-signatures.
Organizations and individuals involved in corporate governance commonly prepare and execute these contracts.
Parties should keep signed originals (or certified electronic copies) and a record of negotiation and approval steps to address disputes and regulatory inquiries.
Often leads approval of director employment terms and confirms alignment with corporate governance. The chair coordinates with compensation committees, confirms potential conflicts of interest, and records approval minutes reflecting authority for execution.
Responsible for document custody, retention, and minute entries. The secretary ensures the executed contract is filed in corporate records, notes any board resolutions, and preserves signatures and audit trail for compliance and future reference.
Describe the director role, reporting lines, board and committee responsibilities, expected time commitment, and any operational duties beyond board service.
Specify whether the appointment is fixed-term or at-will, include the effective date, renewal mechanics, and conditions that trigger automatic termination or extension.
Detail salary, board fees, stock grants or options, vesting schedules, expense reimbursement, and treatment of equity on termination or change in control.
Include non-disclosure obligations, ownership or assignment of work product if applicable, and limits on disclosure consistent with securities rules.
If included, specify non-compete, non-solicit, and non-deal provisions with geographic and temporal limits that comply with controlling state law.
Define cause, without-cause, resignation, disability, death, and change-in-control events, and set severance calculation, notice periods, and acceleration of equity if applicable.
| Field | Configuration |
|---|---|
| Signature Type | Electronic signature with audit trail |
| Authentication | Email plus optional SMS code or two-factor |
| Sequence | Signing order: corporate signatory then director |
| Retention | Store PDF/A signed copy in secure repository |
Use a platform that provides authenticated signatures, an immutable audit trail, and secure storage for corporate records.
Ensure your chosen provider supports required compliance features (audit trail, authentication, retention exports) and integrates with your document repository and HR systems.
Record MM/DD/YYYY for contract commencement
Director's first day or first board meeting
End date for any initial performance review
Deadline for giving required notice before exit
Submit compensation details to payroll promptly
Legal drafts terms and circulates to stakeholders for comment.
Board or committee votes and records a resolution authorizing terms.
Authorized signatories and director sign; signatures are captured and timestamped.
Executed agreement and minutes are filed in corporate records and HR systems.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no card | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
The board approved employment terms through a compensation committee resolution
A founder became a paid director with a deferred compensation schedule