Can the EIP be signed electronically?

Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the signature indicates intent and the record is retained. Ensure any consumer-facing disclosure requirements are met when applicable.

Does FERPA limit what can be shared?

Yes. FERPA restricts disclosure of personally identifiable student information without consent. Remove or redact student identifiers when sharing publicly; use secure channels and access controls for restricted records.

Who must sign the plan?

Signatories typically include the school principal and a district designee; individual student plans may also require parent/guardian signatures. Verify district policy to confirm required roles and authorization levels.

What if a required field is incorrect?

Correct errors promptly and document amendments. For formal approvals, obtain re-signatures where signatures or dates are materially changed to preserve auditability and legal clarity.

Are notarization or witnesses required?

Not normally for routine EIPs. Some jurisdictions or specific legal documents may require notarization or witnesses; consult local rules before adding notary requirements.

How long should records be kept?

Retain EIP records at least for the active term plus three years; follow federal standards such as IRS rules (IRC §6501(a)) and HIPAA retention (45 CFR §164.530(j)) where applicable.

Electronic Signature
Templates
Education
Educational Improvement Plan

Educational Improvement Plan

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

EDUCATIONAL IMPROVEMENT PLAN

School Name: Date of Plan:

Student Information

Student Full Legal Name

Date of Birth: Student ID: Grade / Program:

Primary Teacher / Case Manager

Present Levels of Performance

Academic Performance (reading, math, writing) Behavioral / Social-Emotional Functioning Attendance / Other Relevant Data

Areas of Concern

Check applicable areas and describe specifics below:

Reading Math Writing Behavior Attendance Other

Detailed Description of Concerns

Measurable Goals and Baselines

Goal 1 — Area:

Goal 1 — Measurable Goal

Baseline: Target:

Measurement Method:

Timeline Start: Timeline End:

Goal 2 — Area:

Goal 2 — Measurable Goal

Baseline: Target:

Measurement Method:

Timeline Start: Timeline End:

Interventions, Supports and Responsibilities

List interventions, frequency, responsible staff or family member, and required resources. Enter up to three planned interventions.

Intervention 1

Frequency: Responsible:

Start Date: Resources Required:

Intervention 2

Frequency: Responsible:

Start Date: Resources Required:

Progress Monitoring and Review

Monitoring Frequency: Person Responsible:

Progress Reporting Methods Scheduled Review Dates

Review 1: Review 2: Review 3:

Parent / Guardian Participation

Parent / Guardian Name Contact Information Parent/Guardian Role and Supports

Legal and Administrative Provisions

Confidentiality: The information contained in this plan is educational and personally identifiable. It will be maintained in accordance with applicable confidentiality requirements and shared only with school personnel and service providers with a legitimate educational interest, and with the parent or eligible student unless otherwise required by law.

Implementation and Adjustment: The interventions and supports described herein will be implemented as written. Progress data will be reviewed on scheduled review dates and the plan may be revised where progress indicates modification of strategies, frequency, or resources is necessary to meet measurable goals.

Dispute Resolution: Concerns regarding implementation of this plan should be directed first to the primary teacher or case manager. If unresolved, the parent or guardian may request a meeting with school administration to review the plan and proposed remedies.

Duration: This Educational Improvement Plan will remain in effect from the Timeline Start dates identified above until the Timeline End dates or until revised by mutual agreement of the parties and documented in writing.

Acknowledgment and Consent

By signing below, the signer acknowledges that they have discussed the Educational Improvement Plan, understands the measured goals, interventions, monitoring procedures, and their responsibilities. Consent is provided for the school to implement the plan and to collect, use, and disclose educational information as necessary to effectuate the plan.

Parent / Guardian Acknowledges:

I understand the goals, interventions, and progress monitoring described in this plan. I consent to implementation of this plan.

Parent / Guardian

Printed Name:

By:

Date:

School Representative

Printed Name:

By:

Date:

What an Educational Improvement Plan Is and when it's used

An Educational Improvement Plan (EIP) documents goals, strategies, and measurable actions a school, district, or program adopts to raise student outcomes, close achievement gaps, and address compliance priorities. Typical components include baseline data, specific objectives, timelines, responsible parties, progress measures, and review schedules. An EIP may be required by district policy, state education agency directives, or as part of federal grant or accountability conditions; it functions as an operational roadmap for instruction, resource allocation, and stakeholder communication.

Why a clear Educational Improvement Plan matters

A well-constructed EIP aligns staff around measurable goals, clarifies responsibilities, documents evidence for oversight, and supports transparency with parents and regulators. It also creates a record that demonstrates continuous improvement efforts required by many funding, accreditation, and accountability frameworks.

Typical users and contributors

Schools and districts use EIPs as planning and compliance tools; multiple roles contribute to drafting and execution.

School Leadership teams, including principals and assistant principals, who set priorities and approve the plan
Teachers and curriculum specialists who provide baseline data, interventions, and measurable objectives
Families and community partners who review goals and provide input on needs and implementation

Collaboration across administrators, instructional staff, and families improves accuracy and adoption of the plan.

Who signs and who authorizes the plan

School Principal

The principal typically signs to certify adoption and alignment with district policy. Their signature indicates operational responsibility for implementation, monitoring, and reporting progress.

District Official

A district superintendent or designee may co-sign or formally approve the plan to confirm district-level support, resource allocation, and regulatory compliance.

Data and security considerations for EIPs

Encryption: TLS 1.2/1.3 in transit

Data at rest: AES-256 encryption

FERPA sensitivity: Treat student records as protected

HIPAA relevance: Apply BAA when health data present

Audit trail: Timestamped signing history

Access controls: Role-based permissions

Step-by-step: drafting and approving an Educational Improvement Plan

Follow a consistent sequence to produce a defensible and operational EIP that meets district and state expectations.

01

Assemble team: Form a cross-functional team including leadership, teachers, and counselors.
02

Collect evidence: Gather assessment, attendance, and behavior baseline data.
03

Draft goals: Create SMART goals and match interventions to needs.
04

Approve and publish: Obtain required signatures and distribute to stakeholders.

How online completion and routing typically works

Digital workflows streamline review, approval, and recordkeeping while preserving an audit trail of actions and signatures.

Upload document: Start by uploading the EIP draft as PDF or DOCX.
Place fields: Add signature, name, date, and checkbox fields for approvals.
Assign signers: Enter email addresses and set signing order if required.
Capture audit trail: System records timestamps, IPs, and completion history.

Typical online workflow settings for an EIP

Configure workflow options to match your review requirements and authentication needs before sending the plan for signatures.

Field	Configuration
Signing order	Sequential or parallel routing
Authentication	Email code, SMS, or stronger KBA
Reminders	Automatic nudges for overdue signers
Storage	Export as signed PDF with audit trail

Technical and platform requirements for digital EIPs

Ensure chosen tools meet your district security policies and any federal obligations such as ESIGN and FERPA protections.

File formats: PDF, DOCX, or HTML accepted
Integrations: Salesforce, Microsoft 365, Google Workspace
Authentication: Email, SMS, or SSO options

Common timing and reporting expectations

Keep a clear calendar for plan milestones, reporting windows, and public posting or submission deadlines required by district or state policies.

Draft completion:

Prepare initial draft at least 30 days before the review meeting

Stakeholder review:

Allow 7–14 days for staff and family input

Board or district approval:

Schedule according to board meeting cycle

Public posting:

Post adopted plan per district transparency rules

Annual review:

Reassess goals and outcomes at least once per year

Key milestones from draft to implementation

Sequence the main milestones so responsibilities and deadlines are clear for everyone involved.

01

Drafting

Create initial goals and interventions informed by baseline data

02

Stakeholder input

Collect feedback from teachers, families, and partners

03

Approval

Obtain required administrative or board signatures

04

Implementation

Begin interventions and schedule progress monitoring

Penalties and operational risks from an incorrect or incomplete EIP

Noncompliance: Loss of grant funds or audit findings

FERPA violation: Improper disclosure of student data

Invalid signatures: Rejected approvals under ESIGN/UETA

Missed deadlines: State sanctions or corrective orders

Data errors: Misguided interventions and wasted resources

Stakeholder distrust: Reduced buy-in and cooperation

Common mistakes when preparing an Educational Improvement Plan

Using vague objectives without measurable targets, which undermines progress tracking and accountability.
Failing to include baseline data or sourcing, making it impossible to demonstrate improvement over time.
Not assigning clear owners and deadlines for action steps, resulting in tasks that never start or finish.
Overlooking data privacy protections (FERPA) when attaching student-level information for review or approval.

eSignature pricing and feature snapshot — signNow first

Compare core cost and capability dimensions for common eSignature providers when selecting a platform for EIP approval workflows.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

How different organizations use Educational Improvement Plans

Examples below show practical, non-promotional ways schools and districts use EIPs to coordinate improvement and document compliance.

School-level improvement

A high school compiles assessment and attendance baselines to set math proficiency targets for the next school year

Teachers pilot targeted tutoring interventions in two grades
The school documents progress quarterly, adjusts resources, and reports outcomes to the district for accountability and funding purposes.

District strategic plan

A district aggregates school plans to identify systemwide resource gaps and equity concerns

Central office aligns professional development and funding to priority schools
District leadership publishes consolidated metrics, monitors implementation, and revises priorities annually.

How to update or revise an existing Educational Improvement Plan

Use a repeatable revision process so updates are timely, documented, and communicated to all affected parties.

01

Initiate Revision:

Record reason and desired outcome for the update

02

Notify Stakeholders:

Tell staff, families, and district reviewers about proposed changes

03

Collect Input:

Gather feedback and evidence to inform edits

04

Revise Draft:

Update goals, metrics, and responsible parties

05

Approve:

Obtain required administrative signatures

06

Archive:

Store prior versions with change log

Frequently asked questions about Educational Improvement Plans

Answers below address common questions about execution, signatures, privacy, and revisions for EIPs used by schools and districts.

Need help? Contact support

Can the EIP be signed electronically?
Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the signature indicates intent and the record is retained. Ensure any consumer-facing disclosure requirements are met when applicable.
Does FERPA limit what can be shared?
Yes. FERPA restricts disclosure of personally identifiable student information without consent. Remove or redact student identifiers when sharing publicly; use secure channels and access controls for restricted records.
Who must sign the plan?
Signatories typically include the school principal and a district designee; individual student plans may also require parent/guardian signatures. Verify district policy to confirm required roles and authorization levels.
What if a required field is incorrect?
Correct errors promptly and document amendments. For formal approvals, obtain re-signatures where signatures or dates are materially changed to preserve auditability and legal clarity.
Are notarization or witnesses required?
Not normally for routine EIPs. Some jurisdictions or specific legal documents may require notarization or witnesses; consult local rules before adding notary requirements.
How long should records be kept?
Retain EIP records at least for the active term plus three years; follow federal standards such as IRS rules (IRC §6501(a)) and HIPAA retention (45 CFR §164.530(j)) where applicable.

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