EEO Employment Policy

EEO EMPLOYMENT POLICY

Employer Name:   Effective Date:

Purpose

This Equal Employment Opportunity (EEO) Employment Policy establishes the employer's commitment to a workplace free from unlawful discrimination and harassment. The employer prohibits discrimination and harassment based on protected characteristics and affirms its obligation to provide reasonable accommodation where required by applicable law.

Scope

This policy applies to all employees, applicants, contractors, interns, volunteers, and other individuals performing work for the employer in any capacity. It governs all terms and conditions of employment including recruitment, hiring, promotion, transfer, training, discipline, compensation, benefits and separation.

Definitions

"Protected characteristic" includes, but is not limited to, race, color, religion, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender identity, sexual orientation, national origin, ancestry, age, disability, genetic information, veteran status, or any other status protected by applicable law.

Policy Statement

The employer is committed to the principles of equal employment opportunity. The employer will not tolerate discrimination, harassment, or retaliation against individuals on the basis of a protected characteristic. All employment decisions will be made on the basis of job-related qualifications and business needs.

Prohibited Conduct

Unlawful discrimination, harassment, and offensive conduct are prohibited. Prohibited conduct includes, but is not limited to:

• Making employment decisions based on a protected characteristic;
• Any unwelcome verbal, physical, or visual conduct based on a protected characteristic that creates a hostile work environment;
• Harassment or discriminatory epithets, slurs, or derogatory comments;
• Adverse actions taken in retaliation for reporting discrimination or participating in an investigation.

Reasonable Accommodation

The employer will provide reasonable accommodation to qualified individuals with disabilities and to employees' sincerely held religious beliefs unless doing so would create an undue hardship. Requests for accommodation should be made to Human Resources as promptly as possible.

Complaint Procedure

Any individual who believes they have been subjected to discrimination or harassment should report the incident promptly to their manager, Human Resources, or the designated EEO contact. Reports may be made orally or in writing. Complaints will be treated seriously and investigated promptly and impartially.

Preferred Contact for Complaints:   Phone:

Investigation and Corrective Action

The employer will conduct a timely, thorough, and objective investigation of all complaints. Where a violation of this policy is found, appropriate corrective and disciplinary action will be taken, up to and including termination of employment.

No Retaliation

The employer prohibits retaliation against any individual who reports discrimination, participates in an investigation, or opposes discriminatory practices. Retaliation is itself a violation of this policy and will be subject to discipline.

Responsibilities

Managers and supervisors must ensure compliance with this policy, promptly address concerns, and report complaints to Human Resources. Human Resources is responsible for oversight of investigations, training, and recordkeeping. Employees are responsible for abiding by the policy and reporting suspected violations.

Recordkeeping and Training

The employer will maintain records of complaints, investigations, and corrective actions in accordance with applicable law. The employer will provide periodic training on EEO obligations to managers, supervisors, and employees.

Employee Acknowledgment and Personal Information

By signing below, the employee acknowledges receipt of this EEO Employment Policy, understands its contents, and agrees to comply with its terms.

Position Information

Reporting Manager:   Start Date:   Salary:

Employment History (Most Recent First)

Education

References (Professional)

Legal Disclosures

At-Will Employment: Unless otherwise provided by a written agreement signed by an authorized representative of the employer, employment with the employer is at-will. Either the employee or the employer may terminate the employment relationship at any time, with or without cause and with or without notice.

Equal Opportunity Statement: The employer provides equal employment opportunity to all employees and applicants without regard to protected characteristics. The employer makes employment decisions consistent with applicable law.

Applicant Certification: I certify that all information provided in this form is true, correct and complete to the best of my knowledge. I understand that falsification, misrepresentation, or omission of information may result in denial of employment or immediate termination if discovered after employment begins.

Authorization to Contact and Background Checks: I authorize the employer to contact my former employers and references and to obtain employment-related information necessary to evaluate my qualifications. I also authorize the employer to conduct background investigations where permitted by law. I understand that any offer of employment may be conditioned on the employer receiving satisfactory background check results.

I acknowledge that I have received, read, and understand the EEO Employment Policy and agree to comply with its terms.

I authorize the employer to contact previous employers and references and to conduct lawful background checks as described above.

Employee Comments (Optional)

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