Parties
Clearly identify employer legal entity and employee full legal name and contact information used for service and payroll.
A complete Employee Agreement reduces ambiguity about pay, duties, and confidentiality, supports enforcement of restrictive covenants, and documents compliance with workplace regulations under ESIGN and UETA.
Tailor the agreement to the signatory role and the governing law where the work is performed.
Responsible for preparing and sending the agreement, verifying employee identity, ensuring completion of I-9 and payroll forms, and maintaining signed records in personnel files.
Signs to accept role, compensation, confidentiality, and noncompete or IP assignment provisions; should review dates and compensation before execution.
Clearly identify employer legal entity and employee full legal name and contact information used for service and payroll.
Describe the role, reporting line, essential duties, and any performance expectations or targets tied to compensation.
State salary, pay frequency, bonus structure, equity grants if any, and payroll withholding rules.
Specify start date, at-will or fixed-term status, notice requirements, and grounds for immediate termination.
Include confidentiality, inventions assignment, and trade-secret protection tailored to the role and governing law.
If applicable, limit scope, geography, and duration of noncompete or non-solicitation clauses to improve enforceability.
| Field | Configuration |
|---|---|
| Authentication | Use email plus SMS code for sensitive roles when available |
| Signing Order | Set employer or HR to sign last for record confirmation |
| Reminders | Enable automated reminders at 3 and 7 days after sending |
| Templates | Save as template with conditional fields for role-based clauses |
Ensure chosen platform supports secure storage, audit trails, and required integrations.
Request signed agreement back before employee start date when possible
Complete Section 2 within three business days of hire per federal I-9 rules
Provide enrollment materials and deadlines, commonly within 30 days of hire
Collect W-4 and any state withholding forms before the first payroll run
Schedule performance review typically at 30, 60, or 90 days if applicable
Prepare contract language and align with company policy and role requirements
Obtain internal approvals from HR, payroll, and legal teams
Send for employee signature and ensure authentication and consent
Archive executed document and update HRIS and payroll records
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (available on Premium) | Available on select plans | Available on select plans | Available on select plans | Available on select plans |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA required) | BAA available | BAA available | Depends on plan/BAA | Depends on plan/BAA |